Executive assistant

• Manage the CEO and Group President’s calendars and daily activities
• Plan and coordinate meetings and events for the SLT (scheduling, reservations, equipment, supplies, refreshments, etc)
• Coordinate domestic and international travel arrangements and accommodations for the SLT
• Process invoices, expense reports and reconcile statements and receipts
• Prepare presentations, meeting materials and reports as needed
• Draft letters and communications
• Record meeting minutes and follow up on related action items, as required
• Perform routine office tasks necessary for the operation and presentation of a professional office environment
• Provide assistance with quarterly all employee calls and weekly operations briefings
• Assist and support company event planning
• Replace reception one day per week and act as backup as required
• Complete general errands as required
• Other related projects and assignments as needed

• Minimum of 5-10 years of relevant experience and prior experience in an Executive Assistant role
• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers
• Excellent organizational skills (able to prioritize, multi-task, and effectively manage time)
• Flexibility and adaptability to meet deadlines and manage changing priorities
• Detail-oriented with an emphasis on quality of work
• Excellent computer proficiency (MS Office – Word, Excel, PowerPoint, MS Project and Outlook)
• Motivated self-starter, resourceful with a positive, professional attitude
• Strong problem-solving skills with the ability to identify alternative solutions
• Exhibits diplomacy, sound judgment and tact
• Demonstrates a high level of confidentiality
• Team focused with the ability to work independently, demonstrate creativity
• Demonstrates strong and visible support of our values
• Maintain compliance with all company policies and procedure
• Excellent oral and written communication skills
• Strong interpersonal skills
• Positive, professional attitude and the ability to take initiative
• Strong sense of urgency and ability to function in a fast-paced environment

Knowledge of AMS and/or SharePoint

• Monday-Friday 8:30AM-4:30PM (Flexible)
• 3 weeks vacation
• Health and Dental benefits
• Floater Days
• Christmas Holiday shutdown
• Cell phone provided
• 2-3 days work from home after probation period based on employer discretion