Executive Administrative Assistant

• Proactively manage complex diaries to facilitate swift client meeting arrangements
• Handle a high volume of complex emails efficiently where applicable
• Serve as a client-facing representative, managing internal and external interactions
• Organize and set up meetings, conference calls, and Zoom sessions
• Finalize intricate travel plans, including coordination of flights, visas, and accommodation
• Oversee expense processing, including reimbursements and account reconciliations
• Utilize internal systems for accurate data entry and information collation for senior management

• Expert EA Experience: Significant background supporting multiple stakeholders in fast-paced environments
• Master Coordinator: Advanced skills in complex diary, travel, meeting, and email management with sound judgment
• Proactive Communicator: Fluent English with expertise in executive communication and stakeholder relations
• Operational Excellence: High-level multitasking, expense management, and a detail-oriented approach to quality
• Dynamic Ownership: A collaborative team player who takes initiative and excels at prioritization

• Experience from international banking or finance is highly valued
• organizational acumen
• professional-level Swedish
• proficiency in Concur

Access to Academic Works benefits and health care allowance