Workspaces & Experiences Assistant Job at Aledade, Inc. (Bethesda)

Job Description

Keep the heartbeat of Aledade's dynamic headquarters running smoothly while creating exceptional experiences that bring our team together. As our Workspaces & Experiences Assistant, you'll orchestrate seamless events—often multiple per week—while managing the day-to-day operations of our bustling HQ that serves as both a vibrant office space and premier event venue. This multifaceted role demands skillful navigation of internal stakeholders, external vendors, and competing priorities, all while maintaining the seamless operations that support our growing team. You'll be the forward-thinking problem-solver who anticipates challenges before they emerge, ensuring our headquarters continues to be the collaborative hub where innovation thrives and meaningful connections flourish across our organization.

Job Responsibility

Assist with a range of duties associated with the smooth daily operations of Aledade’s HQ/Event venue, such as: welcoming remote-first colleagues and visitors to office, maintenance and stocking of pantry supplies and amenities, processing incoming and outgoing mail and packages, ordering and setting up catering, and ensuring the space is welcoming, tidy, and well organized, setting up and breaking down conference rooms, printing name badges, ordering and setting up swag items
Research and order catering and supplies and making recommendations about next steps to the Events Lead, utilizing quantitative and qualitative data
Support the Director of Workspaces & Experiences as needed to execute on the vision for each event to ensure success

Requirements

2+ years of relevant working experience, including experience as an Office or Banquet assistant
Bachelor’s Degree in a relevant field
Ability to work full time in Bethesda office with flexibility to occasionally work outside of core business hours
In-depth understanding of office management and daily operations
Strong team-centric focus and bias towards action, partnering with fellow Workspaces Assistant to meet company goals
Hands on experience with Google Suite
Working knowledge of office equipment, like printers and fax machines
Excellent verbal and written communication skills
Strong organizational and time-management skills
Attention to detail and problem-solving skills
Excellent customer service and interpersonal skills
Strong intuition for exercising discretion and confidentiality
Sitting for prolonged periods of time. Extensive use of computers and keyboard
Able to walk, stand and move around Aledade’s large HQ for hours at a time on a daily basis, and regularly lift/carry at least 25 pounds as needed
Frequently transport office supplies through the office space and rearrange office furniture
move operable partitions as needed
Able to regularly ascend ladders and stools to stock and organize office items

What we offer

Flexible work schedules and the ability to work remotely are available for many roles
Health, dental and vision insurance paid up to 80% for employees, dependents and domestic partners
Robust time-off plan (21 days of PTO in your first year)
Two paid volunteer days and 11 paid holidays
12 weeks paid parental leave for all new parents
Six weeks paid sabbatical after six years of service
Educational Assistant Program and Clinical Employee Reimbursement Program
401(k) with up to 4% match
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Workspaces & Experiences Assistant

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