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RUBY GMBH Logo RUBY GMBH · Hospitality and Tourism

Workspace Coordinator

France, Marseille · Job Posted January 20, 2026
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Job Description

At Ruby, your personality really matters, your time really matters, and we strongly believe we groove way better together. At Ruby, we keep breaking new ground. Our Ruby Yani is located inside the Ruby Lilou Hotel in the heart of Marseille. Both our Ruby Lilou Hotel and our Ruby Yani Workspace are all about contrasts: lavender blue tranquillity meets bold street art, maritime serenity meets punk rebellion. Between the old harbour, the hustle and bustle of La Joliette and the winding streets of Le Panier, the cultural soul of Marseille is right on your doorstep. We are a fast-growing hospitality group with existing hotels and workspaces in some of Europe's most exciting locations and many more projects under construction. We break new ground with our Lean Luxury philosophy, creating a contemporary and affordable form of luxury. We also bring this into our workspaces with flexible and inspiring offices in a central location as well as high-level equipment.

Job Responsibility

  • are the first point of contact at reception for the property management, our external service companies, all tenants and guests of our workspace and take over office tours and inspections
  • ensure the smooth running of all operational and administrative tasks, act as host and take calls and are responsible for the distribution and dispatch of mail
  • spot opportunities - dive into researching promising clients, take the lead in active sourcing to identify and approach potential tenants for our beautiful Yani
  • build and grow a smart, segmented database for all our products – from day pass, office, meetings to events
  • take care of ordering measures including invoice control and stocktaking
  • ensure cleanliness and order in the entire workspace, organize the public areas, take on regular cleaning tasks and regularly stock our coffee kitchen and vending machine
  • are responsible for the on-boarding of new tenants, including the organization of parking tickets and key cards

Requirements

  • already gained some experience in the hotel industry/gastronomy or in the area of office management/co-working
  • a pronounced hands-on mentality and an empathetic approach to guests and colleagues
  • a positive and warm charisma, a self-confident appearance while recognize needs and can advise our tenants
  • an organizational talent with very good multitasking skills and a good intuition to deal with conflicts and their resolution on a professional level
  • a sustainable way of thinking and help proactively to find more environmentally friendly alternatives, conserve resources and avoid waste
  • work independently and responsibly and confident in using the current MS Office programs
  • fluent in French and English

What we offer

  • your style, your smile, your ideas – bring your personality to work. Maybe even with a new tattoo, piercing or hair color on us?
  • better together – at work, during team events or just because it’s Monday
  • less work, same money – for us, full-time means 35 hours and every hour counts
  • no more excuses – we support your sports program
  • LEGEN...wait for it... DARY staff rates - for you and your travel buddy
  • sip, snack, repeat - with you Ruby F&B-Credit
  • no matter how you get to work – a mobility allowance comes on top
  • take it to the next level – secure yourself some extra cash through talent scouting
  • level up your game – with trainings, coaching, and mentoring, you get the chance to grow, just like Ruby does
  • innovation is part of our DNA – Lean Luxury, paperless, cashless
RUBY GMBH - All Job Offers

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