Workplace Specialist Job at Brain Co. (San Francisco)

FLEX Sr Program Specialist - Workplace Services

This is a FLEX position. Serves as one of the initial points of contact for HQ c...

Location

United States , Bethesda

Salary:

24.90 - 42.06 USD / Hour

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Bachelor’s degree from an accredited university, or High school diploma or GED
Minimum 1 year experience in the event management, food and beverage, or related professional area
Is proficient using Microsoft Excel, Word, Access, PowerPoint and Outlook computer programs

Job Responsibility

Serves as one of the initial points of contact for HQ campus related functions, HQ Tours, HQ Tour guide, Guest and Associate inquiries, and other functions as needed
Serves as a point of contact for all associate workplace inquiries and assistance, including routing to appropriate Workplace Services/Facilities teams
Supports and assists with coordination of service requests for the Workplace Janitorial, Operations and Corporate Security Teams
Interacts professionally with all clients, guests, and Workplace Services team daily
Works collaboratively with other Workplace Services specialists to complete daily tasks and event planning as needed
Provides support to Workplace Management leadership on tasks/projects as needed
Anticipate associates service needs, including asking questions to better understand their needs and watching/listening to guest preferences and acting on them whenever possible
Address associate service needs in a professional, positive, and timely manner
Assist other employees to ensure proper coverage and prompt associate service
Coordinate tasks and work with other departments to ensure that the department runs efficiently

What we offer

401(k) plan
stock purchase plan
discounts at Marriott properties
commuter benefits
employee assistance plan
childcare discounts
medical coverage
dental coverage
vision coverage
health care flexible spending account

Fulltime

Flex Sr Program Specialist - Workplace Services

This is a FLEX position. Serves as one of the initial points of contact for HQ c...

Location

United States , Bethesda

Salary:

24.90 - 42.06 USD / Hour

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Bachelor’s degree from an accredited university, or High school diploma or GED
Minimum 1 year experience in the event management, food and beverage, or related professional area
Is proficient using Microsoft Excel, Word, Access, PowerPoint and Outlook computer programs

Job Responsibility

Serves as one of the initial points of contact for HQ campus related functions, HQ Tours, HQ Tour guide, Guest and Associate inquiries, and other functions as needed
Serves as a point of contact for all associate workplace inquiries and assistance, including routing to appropriate Workplace Services/Facilities teams
Supports and assists with coordination of service requests for the Workplace Janitorial, Operations and Corporate Security Teams
Interacts professionally with all clients, guests, and Workplace Services team daily
Works collaboratively with other Workplace Services specialists to complete daily tasks and event planning as needed
Provides support to Workplace Management leadership on tasks/projects as needed
Anticipate associates service needs, including asking questions to better understand their needs and watching/listening to guest preferences and acting on them whenever possible
Address associate service needs in a professional, positive, and timely manner
Assist other employees to ensure proper coverage and prompt associate service
Coordinate tasks and work with other departments to ensure that the department runs efficiently

What we offer

401(k) plan
stock purchase plan
discounts at Marriott properties
commuter benefits
employee assistance plan
childcare discounts
medical coverage
dental coverage
vision coverage
health care flexible spending account

Fulltime

Clinical / Counselling Psychologist – Workplace Health

Compass Associates is partnering with a clinically led provider of workplace men...

Location

United Kingdom , Liverpool

Salary:

53000.00 - 60000.00 GBP / Year

Compass Associates

Expiration Date

Until further notice

Requirements

Doctorate in Clinical or Counselling Psychology
HCPC registration
Experience working with adults in a primary care/occupational health setting (ideally in a private sector setting)
Conducting assessments and delivering structured, short-term therapy
Private sector experience

Job Responsibility

Deliver psychological triage, assessment, and brief, goal-oriented interventions to adult patients
Manage a varied caseload with diverse clinical presentations in a workplace context
Provide evidence-based psychological therapies face-to-face and remotely
Contribute to multidisciplinary working within an integrated wellbeing service
Attend weekly team meetings and regular CPD sessions
Access fortnightly individual clinical supervision
Conduct specialist workplace assessments (e.g. fitness for work, vulnerable role, neurodiversity)
Design and deliver mental health workshops or training
Develop specialist skills in workplace-focused psychological therapy

What we offer

Contributory pension scheme
25 days annual leave plus bank holidays (increasing with service)
Birthday leave
Life assurance
Health cashback plan
Discounted gym membership
Support with professional certifications and HCPC registration
Flexible and hybrid working arrangements

New

Senior Workplace Experience & Safety Specialist

We are looking for a Senior Workplace Experience & Safety Specialist to join our...

Location

Luxembourg , Luxembourg

Salary:

Not provided

Hootsuite

Expiration Date

Until further notice

Requirements

Experience in facilities, workplace experience, and/or project coordination: 5-8 years of related experience
Experience with workplace health & safety, risk assessments, or occupational safety compliance is an asset
Experience managing global event (in-person and virtual)
Completion of or willingness to obtain the required Health & Safety Designated Worker training in Luxembourg within 12 months of hire, as per local regulation
Excellent organizational skills
Solid understanding of monitoring and tracking budgets
Process/Project Management: skilled at figuring out and managing the processes and timelines necessary to get work accomplished
Open Communication: clearly conveys thoughts, both written and verbally, listening attentively and asking questions for clarification and understanding
Resilience, Tolerance for Change/Ambiguity: can effectively cope with change, finding ways to advance work and projects
Problem Solving: uses an organized and logical approach to find solutions to complex problems. Looks beyond the obvious to understand the root cause of problems

Job Responsibility

Oversee facilities operations for the Luxembourg office, and support additional office locations as needed, collaborating closely with leadership to ensure seamless workplace management
Act as a Workplace Health & Safety representative, ensuring compliance with workplace safety regulations, policies, and best practices across office locations
Lead workplace safety initiatives, including enforcing health & safety policies, conducting risk assessments, and maintaining regulatory compliance documentation
Develop and implement emergency response protocols, oversee evacuation drills, and coordinate workplace safety training to ensure employee preparedness
Build and manage relationships with facilities vendors, suppliers, and contractors, ensuring high-quality service and cost-effective solutions
Collaborate with the Workplace Experience Team to seek continuous improvements, develop maintenance plans, coordinate office moves, and schedule repairs as needed to support our operations
Manage and resolve facilities-related requests through Zendesk, ensuring timely issue resolution for EMEA offices while providing cross-regional support as needed
Track budgets and invoices to ensure cost-effective facilities and event operations
Serve as the primary liaison with regulatory bodies, occupational health services, emergency responders, and workplace safety authorities
Develop and implement global employee engagement initiatives, ensuring an inclusive experience for both remote and in-office employees

What we offer

Health insurance including medical, dental, vision, life/disability insurances
Employee and Family Assistance Program
Group RRSP plan with a company match of up to 4% of base salary (Canada)
401k Plan with a company match (up to 4% of base salary) (US)
Global Parental Leave: 26 weeks of full and partially paid leave for permanent employees after 12 months

Fulltime

Workplace Operations Specialist

At Codeway, our workplace is more than an office, it’s an environment designed t...

Location

Spain , Barcelona

Salary:

Not provided

Codeway

Expiration Date

Until further notice

Requirements

2–4 years of experience in workplace operations, facilities coordination or office management
Strong organizational skills with the ability to manage multiple priorities effectively
Experience coordinating vendors and external service providers
Familiarity with administrative processes such as invoicing, procurement, and budget tracking
Basic understanding of workplace health and safety standards
Comfort using collaboration and ticketing tools (e.g., Slack, Google Workspace, Notion, Zendesk or similar systems)
Strong communication skills in English
A proactive, hands-on mindset with attention to detail
Ability to work independently while collaborating cross-functionally

Job Responsibility

Oversee day-to-day office operations, including maintenance, cleaning, food & beverage, waste management
Conduct regular walkthroughs to proactively identify issues and maintain high workplace standards
Coordinate repairs and maintenance requests, ensuring timely resolution with minimal disruption
Manage office supplies and equipment, maintaining appropriate stock levels and functionality
Coordinate with external vendors and service providers to ensure quality, reliability, and cost-efficiency
Monitor vendor performance and response times
Obtain and compare quotes, support procurement processes, and track purchase orders
Maintain contract documentation and renewal timelines
Process invoices and track purchase orders and workplace-related expenses
Maintain accurate operational cost records and support budget monitoring

What we offer

Private health insurance
Generous meal card
Relocation support if moving to Barcelona
Annual learning & development budget for courses, tools, or events
Wellness perks, including sports budget and psychological consultations
Free access to Codeway’s suite of apps
Top-notch office in the heart of the city

Fulltime

Workplace Experience Specialist

We are seeking a dynamic Workplace Experience professional to oversee the daily ...

Location

United States , San Francisco

Salary:

60500.00 - 74700.00 USD / Year

Braze

Expiration Date

Until further notice

Requirements

3-4 years of experience in Workplace role
Experience in change management, administration and vendor management
Experience working with building management
Demonstrated success in a fast-paced, rapidly growing organization with an ability to manage competing priorities
Experience with office moves and build-outs
Experience working in offices and workplace experience for a hybrid workforce, delivering creative solutions to engage a distributed workforce
Data-driven with a mindset of continual improvement
Demonstrated success in building strong relationships cross-functionally
A strong communicator
Passion for best-in-class workplace experience and customer service

Job Responsibility

Oversee workplace site operations, managing various programs (e.g., food, snacks, mail, and packages) to deliver a seamless day-to-day employee experience
Serve as the primary point of contact for local receptionist
Maintain a welcoming and well-organized reception area
Deliver exceptional customer service to all who enter the San Francisco office
Monitor and respond to workplace service tickets
Oversee desk management, collaborating with the Workplace Experience team to support hybrid working arrangements
Lead the new hire onboarding experience locally
Collaborate on the development and implementation of workplace initiatives, policies, processes, and tools
Build and maintain strong relationships with key business partners
Engage proactively with leadership and employees, leveraging data to understand and support the evolving needs of the San Francisco team

What we offer

Competitive compensation that may include equity
Retirement and Employee Stock Purchase Plans
Flexible paid time off
Comprehensive benefit plans covering medical, dental, vision, life, and disability
Family services that include fertility benefits and equal paid parental leave
Professional development supported by formal career pathing, learning platforms, and a yearly learning stipend
A curated in-office employee experience
Opportunities to give back to your community
Employee Resource Groups that provide supportive communities within Braze

Fulltime

Workplace Operations Specialist

Join us in building the future of finance. Our mission is to democratize finance...

Location

United States , Chicago

Salary:

75000.00 - 88000.00 USD / Year

Robinhood

Expiration Date

Until further notice

Requirements

3+ years of recent experience in workplace coordination, hospitality or event management
Strong interpersonal skills, thrives on being the face of the office and driving the company culture
Excellent problem solving skills, with an ability to recognize opportunities and develop ways of addressing them
Interest in hosting in-person events as well as online hybrid team building activities
Passion for building and maintaining a tight-knit community within the workplace
Exceptional organizational and time management skills, with strong attention to detail and a proven ability to take ownership of multiple projects
Demonstrated ability to handle confidential information with discretion and emotional intelligence
Excellent written and verbal communication skills
Highly adaptable to change and ambiguity
Ability to work autonomously with strong follow through and tenacity

Job Responsibility

Manage ongoing office needs as the main point of contact with building/landlord, running point on maintenance, monitoring inventory, and ordering employee supplies as well as being the cultural leader for Robinhood
Take ownership of your office budget and actively track forecast vs. actual expenses
Partner with cross functional teams to lead events that engage teams and drive incredible employee experiences
Serve as the cultural ambassador of the company by assisting with new hire onboarding, planning events, and being a supportive resource for employees and guests
Collaborate with all other Workplace Managers to ensure company culture and policies are consistent across Robinhood offices
Manage workplace programs and vendors, including but not limited to: meals, snacks, swag, office supplies, onboarding, HVAC, plumbing, janitorial, etc
Create meaningful relationships and feedback opportunities with the employees utilizing our facilities regularly
Maintain the excellent condition and organization of the office, including updates to furniture, tracking company assets, and upholding impeccable cleanliness standards
Support buildout projects where needed by working closely with the Real Estate Team, external vendors, general contractors, and project managers to see the project through to completion
Partner cross-functionally with multiple teams (IT, Recruiting, People Operations, Finance, etc.) to drive company initiatives

What we offer

Performance-driven compensation with multipliers for outsized impact, bonus programs, equity ownership, and 401(k) matching
100% paid health insurance for employees with 90% coverage for dependents
Lifestyle wallet — a highly flexible benefits spending account for wellness, learning, and more
Employer-paid life & disability insurance, fertility benefits, and mental health benefits
Time off to recharge including company holidays, paid time off, sick time, parental leave, and more
Exceptional office experience with catered meals, events, and comfortable workspaces

Fulltime

Workplace Experience Specialist

We are looking for a passionate and proactive Workplace Experience Specialist to...

Location

Switzerland , Zurich

Salary:

Not provided

Yokoy

Expiration Date

Until further notice

Requirements

A genuine passion for creating exceptional workplace experiences
A continuous improvement mindset with strong attention to detail
Highly organized and capable of managing multiple priorities simultaneously
A natural problem-solver who stays calm under pressure and takes initiative
Strong interpersonal and communication skills – a true team player and stakeholder partner
A positive, can-do attitude with a proactive approach
A hands-on person capable of carrying projects within its scope autonomously from inception to completion

Job Responsibility

Own the daily workplace environment and ensure that it consistently delivers a 7-star experience to all employees
Ensure the ZRH, MUC, BER and VIE hubs operate smoothly, safely and to the highest standards by proactively identifying and addressing issues before they impact the employee experience
Perform regular walkthroughs to assess workspace conditions, flag improvement opportunities, and ensure the office looks and feels its best
Coordinate and manage office resources, including supplies, equipment, and furniture, ensuring everything is well-stocked and functioning
Monitor and oversee contracted services (e.g., food & beverages, maintenance, cleaning, security, gardening, waste management) to ensure optimal cost, service quality and response time
Collaborate with Experience and Health & Safety teams to maintain a safe, clean and comfortable workplace environment
Reinforce and amplify safety protocols and emergency procedures within the workplace
Act as a key point of contact for internal stakeholders and external vendors, ensuring expectations are managed and met with professionalism
Support and help coordinate workplace-related projects and internal events, working closely with internal teams to manage logistics and execution
Liaise with external suppliers and service providers to ensure timely and quality delivery of services

Fulltime

Workplace Specialist

Brain Co.

Location:
United States , San Francisco

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
February 18, 2026

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