Workplace Specialist Job at Brain Co. (San Francisco)

Job Description

We’re looking for a hands-on, highly organized Workplace Specialist to own the day-to-day operations of our San Francisco office and help scale our physical footprint as we grow. This role blends workplace operations, employee experience, and real estate support — ideal for someone who enjoys creating an intentional, well-run office and fostering a positive onsite culture. You’ll be responsible for keeping the office running smoothly, supporting employees day-to-day, managing vendors and budgets, and partnering with leadership on team and office growth. You’ll also play a key role in shaping office culture through events, gatherings, and shared experiences.

Job Responsibility

Own daily office operations to ensure a welcoming, functional, and well-stocked workplace
Manage meal programs, kitchen inventory, office supplies, and overall office organization
Partner with IT/AV teams to support onsite technology, conference rooms, and equipment needs
Serve as the primary point of contact for office-related requests and issues
Help shape and maintain a positive, efficient employee onsite experience
Act as a steward of office culture and employee experience in our SF office
Plan and execute recurring onsite moments such as monthly happy hours, team lunches, and celebrations
Support company events, offsites, and in-office programming
Create an office environment that encourages connection, collaboration, and a strong sense of community
Source, manage, and maintain relationships with vendors (cleaning, facilities, food, events, etc.)
Track and manage workplace and event budgets, invoices, and expenses
Identify opportunities to improve efficiency and reduce costs without sacrificing experience
Support office growth initiatives, including researching new office spaces and coordinating moves
Assist with lease management, renewals, and landlord communication
Coordinate office moves, build-outs, and transitions with internal teams and external partners
Maintain documentation related to leases, floor plans, and facilities agreements

Requirements

4+ years of experience in workplace management, office management, facilities, or a similar role
Experience supporting real estate activities such as office searches, lease management, or office moves
Strong organizational and project management skills with the ability to manage multiple priorities
Comfort managing budgets, vendors, and contracts
Excellent communication skills with a people-first, service-oriented mindset
Tech-savvy and comfortable partnering with IT/AV teams
Ability to be onsite daily in our San Francisco office
Experience in a startup or high-growth environment
Experience planning employee events or managing workplace programming

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Workplace Specialist

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