CrawlJobs Logo

Workplace Specialist

brain.co Logo

Brain Co.

Location Icon

Location:
United States , San Francisco

Category Icon
Category:
Office Administration

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Apply Position

Job Description:

We’re looking for a hands-on, highly organized Workplace Specialist to own the day-to-day operations of our San Francisco office and help scale our physical footprint as we grow. This role blends workplace operations, employee experience, and real estate support — ideal for someone who enjoys creating an intentional, well-run office and fostering a positive onsite culture. You’ll be responsible for keeping the office running smoothly, supporting employees day-to-day, managing vendors and budgets, and partnering with leadership on team and office growth. You’ll also play a key role in shaping office culture through events, gatherings, and shared experiences.

Job Responsibility:

  • Own daily office operations to ensure a welcoming, functional, and well-stocked workplace
  • Manage meal programs, kitchen inventory, office supplies, and overall office organization
  • Partner with IT/AV teams to support onsite technology, conference rooms, and equipment needs
  • Serve as the primary point of contact for office-related requests and issues
  • Help shape and maintain a positive, efficient employee onsite experience
  • Act as a steward of office culture and employee experience in our SF office
  • Plan and execute recurring onsite moments such as monthly happy hours, team lunches, and celebrations
  • Support company events, offsites, and in-office programming
  • Create an office environment that encourages connection, collaboration, and a strong sense of community
  • Source, manage, and maintain relationships with vendors (cleaning, facilities, food, events, etc.)
  • Track and manage workplace and event budgets, invoices, and expenses
  • Identify opportunities to improve efficiency and reduce costs without sacrificing experience
  • Support office growth initiatives, including researching new office spaces and coordinating moves
  • Assist with lease management, renewals, and landlord communication
  • Coordinate office moves, build-outs, and transitions with internal teams and external partners
  • Maintain documentation related to leases, floor plans, and facilities agreements

Requirements:

  • 4+ years of experience in workplace management, office management, facilities, or a similar role
  • Experience supporting real estate activities such as office searches, lease management, or office moves
  • Strong organizational and project management skills with the ability to manage multiple priorities
  • Comfort managing budgets, vendors, and contracts
  • Excellent communication skills with a people-first, service-oriented mindset
  • Tech-savvy and comfortable partnering with IT/AV teams
  • Ability to be onsite daily in our San Francisco office
  • Experience in a startup or high-growth environment
  • Experience planning employee events or managing workplace programming

Additional Information:

Job Posted:
February 18, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Icon
Brain Co. - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Workplace Specialist

Workplace Experience Specialist

As the Workplace Experience Lead, you’ll oversee the day-to-day experience withi...
Location
Location
Ireland , Dublin
Salary
Salary:
Not provided
intercom.com Logo
Intercom
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Minimum of 3+ years of experience in Workplace Experience or a relevant role with a significant emphasis on creating and delivering elevated employee experiences
  • Possess strong leadership skills with a proven ability to coach and develop a team
  • Demonstrate exceptional budget management skills with a track record of building business cases and managing expenses effectively
  • Exhibit strong attention to detail, organizational planning, time management, and multitasking abilities
  • Exceptional verbal and written communication skills to effectively interact with all levels from a vendor to executive
  • Experience and comfort in working within a fast-paced office environment
Job Responsibility
Job Responsibility
  • Design and implement strategies that drive workplace efficiency and elevate the overall employee experience
  • Deliver a best-in-class front-of-house experience, ensuring a welcoming, functional, and polished environment for all employees and guests
  • Plan and execute local employee events that are engaging, on-brand, and aligned with budget expectations
  • Oversee daily food programs, including catering, snacks, and event-related offerings, ensuring quality and consistency
  • Serve as a cultural ambassador—leading internal activations, team-building initiatives, and community-driven events
  • Maintain a high standard of office cleanliness, functionality, and brand alignment through daily oversight
  • Partner cross-functionally to coordinate space planning, office moves, renovations, and facility repairs
  • Manage and triage office-related requests, ensuring timely resolution within defined SLAs
  • Develop, implement, and uphold office policies, procedures, and operational processes
  • This role requires a consistent 5-day in-office presence each week
What we offer
What we offer
  • Competitive salary and equity in a fast-growing start-up
  • We serve lunch every weekday, plus a variety of snack foods and a fully stocked kitchen
  • Regular compensation reviews - we reward great work!
  • Pension scheme & match up to 4%
  • Peace of mind with life assurance, as well as comprehensive health and dental insurance for you and your dependents
  • Flexible paid time off policy
  • Paid maternity leave, as well as 6 weeks paternity leave for fathers, to let you spend valuable time with your loved ones
  • If you’re cycling, we’ve got you covered on the Cycle-to-Work Scheme. With secure bike storage too
  • MacBooks are our standard, but we also offer Windows for certain roles when needed
  • Fulltime
Read More
Arrow Right
New

FLEX Sr Program Specialist - Workplace Services

This is a FLEX position. Serves as one of the initial points of contact for HQ c...
Location
Location
United States , Bethesda
Salary
Salary:
24.90 - 42.06 USD / Hour
https://www.marriott.com Logo
Marriott Bonvoy
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree from an accredited university, or High school diploma or GED
  • Minimum 1 year experience in the event management, food and beverage, or related professional area
  • Is proficient using Microsoft Excel, Word, Access, PowerPoint and Outlook computer programs
Job Responsibility
Job Responsibility
  • Serves as one of the initial points of contact for HQ campus related functions, HQ Tours, HQ Tour guide, Guest and Associate inquiries, and other functions as needed
  • Serves as a point of contact for all associate workplace inquiries and assistance, including routing to appropriate Workplace Services/Facilities teams
  • Supports and assists with coordination of service requests for the Workplace Janitorial, Operations and Corporate Security Teams
  • Interacts professionally with all clients, guests, and Workplace Services team daily
  • Works collaboratively with other Workplace Services specialists to complete daily tasks and event planning as needed
  • Provides support to Workplace Management leadership on tasks/projects as needed
  • Anticipate associates service needs, including asking questions to better understand their needs and watching/listening to guest preferences and acting on them whenever possible
  • Address associate service needs in a professional, positive, and timely manner
  • Assist other employees to ensure proper coverage and prompt associate service
  • Coordinate tasks and work with other departments to ensure that the department runs efficiently
What we offer
What we offer
  • 401(k) plan
  • stock purchase plan
  • discounts at Marriott properties
  • commuter benefits
  • employee assistance plan
  • childcare discounts
  • medical coverage
  • dental coverage
  • vision coverage
  • health care flexible spending account
  • Fulltime
Read More
Arrow Right
New

Flex Sr Program Specialist - Workplace Services

This is a FLEX position. Serves as one of the initial points of contact for HQ c...
Location
Location
United States , Bethesda
Salary
Salary:
24.90 - 42.06 USD / Hour
https://www.marriott.com Logo
Marriott Bonvoy
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree from an accredited university, or High school diploma or GED
  • Minimum 1 year experience in the event management, food and beverage, or related professional area
  • Is proficient using Microsoft Excel, Word, Access, PowerPoint and Outlook computer programs
Job Responsibility
Job Responsibility
  • Serves as one of the initial points of contact for HQ campus related functions, HQ Tours, HQ Tour guide, Guest and Associate inquiries, and other functions as needed
  • Serves as a point of contact for all associate workplace inquiries and assistance, including routing to appropriate Workplace Services/Facilities teams
  • Supports and assists with coordination of service requests for the Workplace Janitorial, Operations and Corporate Security Teams
  • Interacts professionally with all clients, guests, and Workplace Services team daily
  • Works collaboratively with other Workplace Services specialists to complete daily tasks and event planning as needed
  • Provides support to Workplace Management leadership on tasks/projects as needed
  • Anticipate associates service needs, including asking questions to better understand their needs and watching/listening to guest preferences and acting on them whenever possible
  • Address associate service needs in a professional, positive, and timely manner
  • Assist other employees to ensure proper coverage and prompt associate service
  • Coordinate tasks and work with other departments to ensure that the department runs efficiently
What we offer
What we offer
  • 401(k) plan
  • stock purchase plan
  • discounts at Marriott properties
  • commuter benefits
  • employee assistance plan
  • childcare discounts
  • medical coverage
  • dental coverage
  • vision coverage
  • health care flexible spending account
  • Fulltime
Read More
Arrow Right

Clinical / Counselling Psychologist – Workplace Health

Compass Associates is partnering with a clinically led provider of workplace men...
Location
Location
United Kingdom , Liverpool
Salary
Salary:
53000.00 - 60000.00 GBP / Year
compass-associates.com Logo
Compass Associates
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Doctorate in Clinical or Counselling Psychology
  • HCPC registration
  • Experience working with adults in a primary care/occupational health setting (ideally in a private sector setting)
  • Conducting assessments and delivering structured, short-term therapy
  • Private sector experience
Job Responsibility
Job Responsibility
  • Deliver psychological triage, assessment, and brief, goal-oriented interventions to adult patients
  • Manage a varied caseload with diverse clinical presentations in a workplace context
  • Provide evidence-based psychological therapies face-to-face and remotely
  • Contribute to multidisciplinary working within an integrated wellbeing service
  • Attend weekly team meetings and regular CPD sessions
  • Access fortnightly individual clinical supervision
  • Conduct specialist workplace assessments (e.g. fitness for work, vulnerable role, neurodiversity)
  • Design and deliver mental health workshops or training
  • Develop specialist skills in workplace-focused psychological therapy
What we offer
What we offer
  • Contributory pension scheme
  • 25 days annual leave plus bank holidays (increasing with service)
  • Birthday leave
  • Life assurance
  • Health cashback plan
  • Discounted gym membership
  • Support with professional certifications and HCPC registration
  • Flexible and hybrid working arrangements
Read More
Arrow Right

Workplace Facilities Specialist

Starship Technologies is looking for a proactive and independent Workplace Facil...
Location
Location
Estonia , Tallinn
Salary
Salary:
Not provided
starship.xyz Logo
Starship Technologies
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in facilities or workplace operations, preferably within a technology-driven environment
  • In-depth knowledge and experience in Occupational Health and Safety legislation and best practices
  • Proven ability to work independently, make operational decisions, and manage multiple sites or projects
  • Strong vendor management and budget control skills
  • Fluency in Estonian and English
Job Responsibility
Job Responsibility
  • Provide independent facilities support and act as the primary point of contact for daily workplace requests across multiple office and hub locations
  • Ensure and maintain full compliance with all local Health, Safety, and Environmental (HSE) regulations, including the coordination of necessary audits and risk assessments
  • Develop, implement and maintain Occupational Health and Safety (OHS) policies and procedures
  • Deliver safety and ergonomics training programs to foster a culture of awareness, responsibility, and continuous improvement
  • Lead and manage facilities projects, including (but not limited to) office/hub moves, refurbishments, improvements, and closures in coordination with local vendors
  • Manage local vendor contracts, monitor service delivery quality, and oversee essential services such as maintenance, cleaning, and security
  • Track and analyse regional workplace costs, including submitting forecasts, raise Purchase Orders, and submitting new vendors to ensure cost-effective operations
  • Collaborate effectively with key internal stakeholders, including Site Leads, People (HR), IT and Finance teams to ensure seamless support for employees and infrastructure
  • Implement global workplace initiatives (e.g., sustainability programs, new tools or processes)
What we offer
What we offer
  • Opportunity to work on industry-leading self-driving delivery robot technology on a uniquely large scale, creating history and making things happen
  • You can immerse yourself in the world of technology and innovation
  • You will have a chance to work with people with a strong inner burning and motivation
  • You’ll have endless opportunities to learn from our inspirational, talented team members across the globe
  • Fulltime
Read More
Arrow Right
New

Workplace Experience Specialist

We are seeking a dynamic Workplace Experience professional to oversee the daily ...
Location
Location
United States , San Francisco
Salary
Salary:
60500.00 - 74700.00 USD / Year
braze.com Logo
Braze
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3-4 years of experience in Workplace role
  • Experience in change management, administration and vendor management
  • Experience working with building management
  • Demonstrated success in a fast-paced, rapidly growing organization with an ability to manage competing priorities
  • Experience with office moves and build-outs
  • Experience working in offices and workplace experience for a hybrid workforce, delivering creative solutions to engage a distributed workforce
  • Data-driven with a mindset of continual improvement
  • Demonstrated success in building strong relationships cross-functionally
  • A strong communicator
  • Passion for best-in-class workplace experience and customer service
Job Responsibility
Job Responsibility
  • Oversee workplace site operations, managing various programs (e.g., food, snacks, mail, and packages) to deliver a seamless day-to-day employee experience
  • Serve as the primary point of contact for local receptionist
  • Maintain a welcoming and well-organized reception area
  • Deliver exceptional customer service to all who enter the San Francisco office
  • Monitor and respond to workplace service tickets
  • Oversee desk management, collaborating with the Workplace Experience team to support hybrid working arrangements
  • Lead the new hire onboarding experience locally
  • Collaborate on the development and implementation of workplace initiatives, policies, processes, and tools
  • Build and maintain strong relationships with key business partners
  • Engage proactively with leadership and employees, leveraging data to understand and support the evolving needs of the San Francisco team
What we offer
What we offer
  • Competitive compensation that may include equity
  • Retirement and Employee Stock Purchase Plans
  • Flexible paid time off
  • Comprehensive benefit plans covering medical, dental, vision, life, and disability
  • Family services that include fertility benefits and equal paid parental leave
  • Professional development supported by formal career pathing, learning platforms, and a yearly learning stipend
  • A curated in-office employee experience
  • Opportunities to give back to your community
  • Employee Resource Groups that provide supportive communities within Braze
  • Fulltime
Read More
Arrow Right

Workplace Experience Specialist

We are looking for a passionate and proactive Workplace Experience Specialist to...
Location
Location
Switzerland , Zurich
Salary
Salary:
Not provided
yokoy.io Logo
Yokoy
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • A genuine passion for creating exceptional workplace experiences
  • A continuous improvement mindset with strong attention to detail
  • Highly organized and capable of managing multiple priorities simultaneously
  • A natural problem-solver who stays calm under pressure and takes initiative
  • Strong interpersonal and communication skills – a true team player and stakeholder partner
  • A positive, can-do attitude with a proactive approach
  • A hands-on person capable of carrying projects within its scope autonomously from inception to completion
Job Responsibility
Job Responsibility
  • Own the daily workplace environment and ensure that it consistently delivers a 7-star experience to all employees
  • Ensure the ZRH, MUC, BER and VIE hubs operate smoothly, safely and to the highest standards by proactively identifying and addressing issues before they impact the employee experience
  • Perform regular walkthroughs to assess workspace conditions, flag improvement opportunities, and ensure the office looks and feels its best
  • Coordinate and manage office resources, including supplies, equipment, and furniture, ensuring everything is well-stocked and functioning
  • Monitor and oversee contracted services (e.g., food & beverages, maintenance, cleaning, security, gardening, waste management) to ensure optimal cost, service quality and response time
  • Collaborate with Experience and Health & Safety teams to maintain a safe, clean and comfortable workplace environment
  • Reinforce and amplify safety protocols and emergency procedures within the workplace
  • Act as a key point of contact for internal stakeholders and external vendors, ensuring expectations are managed and met with professionalism
  • Support and help coordinate workplace-related projects and internal events, working closely with internal teams to manage logistics and execution
  • Liaise with external suppliers and service providers to ensure timely and quality delivery of services
  • Fulltime
Read More
Arrow Right

Workplace Experience Specialist

We are looking for a passionate and proactive Workplace Experience Specialist to...
Location
Location
United States , Boston
Salary
Salary:
76500.00 - 95000.00 USD / Year
yokoy.io Logo
Yokoy
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • A genuine passion for creating exceptional workplace experiences
  • A continuous improvement mindset with strong attention to detail
  • Highly organized and capable of managing multiple priorities simultaneously
  • A natural problem-solver who stays calm under pressure and takes initiative
  • Strong interpersonal and communication skills – a true team player and stakeholder partner
  • A positive, can-do attitude with a proactive approach
  • A hands-on person capable of carrying projects within its scope autonomously from inception to completion
Job Responsibility
Job Responsibility
  • Own the daily workplace environment and ensure that it consistently delivers a 7-star experience to all employees
  • Ensure the office operates smoothly, safely and to the highest standards by proactively identifying and addressing issues before they impact the employee experience
  • Perform regular walkthroughs to assess workspace conditions, flag improvement opportunities, and ensure the office looks and feels its best
  • Coordinate and manage office resources, including supplies, equipment, and furniture, ensuring everything is well-stocked and functioning
  • Monitor and oversee contracted services, whether arranged through the landlord or directly by Perk (e.g., food & beverage, maintenance, cleaning, security, gardening, waste management), to ensure optimal costs, service quality, and response times
  • Collaborate with Experience, TechOps, Health & Safety teams to maintain a safe, clean and comfortable workplace environment
  • Reinforce and amplify safety protocols and emergency procedures within the workplace
  • Act as a key point of contact for internal stakeholders and external vendors, ensuring expectations are managed and met with professionalism
  • Support and help coordinate workplace-related projects and internal events, working closely with internal teams to manage logistics and execution
  • Liaise with external suppliers and service providers to ensure timely and quality delivery of services
What we offer
What we offer
  • Receive competitive compensation and equity ownership in Perk
  • Rest and recharge with our generous allocation of 20 vacation days and 12 public holidays
  • Enjoy the flexibility of three medical plans to choose from, with company contributions and an HSA when enrolling in an HDHP medical plan
  • Take control of your physical health with additional comprehensive benefit plans, covering dental, vision and Wellhub’s gym subscription from your start date
  • Rest assured that you’re covered by life and disability policies from your start date, with options to add extra protection through voluntary buy-up plans
  • Plan for your future with our 401(k) plan with company matching contributions
  • Care for your furry friends through partner discounts on pet insurance
  • Join our unforgettable Perk events, including our spectacular annual summer party
  • Always feel supported with Spring Health, our market-leading wellbeing partner, providing fast, comprehensive access to 12x therapy and 12x coaching sessions for you and your loved ones
  • Focus on your family with 12-16 weeks’ paid parental leave
  • Fulltime
Read More
Arrow Right
Jobs by Category
Art and Entertainment Jobs Banking Jobs Call Center Jobs Construction Jobs Consulting Jobs Customer Service Jobs Education Jobs Energy Jobs Finance Jobs Gastronomy Jobs Health and Beauty Jobs Hospitality and Tourism Jobs Human Resources Jobs Insurance Jobs IT - Administration Jobs IT - Software Development Jobs Legal Jobs Logistics Jobs Manufacturing Jobs Marketing, Digital Marketing, SEO, SEM Jobs Media Jobs Nursing Jobs Office Administration Jobs Pharmacy Jobs Physical Work Jobs Public Relations Jobs Public Sector Jobs Purchasing Jobs Quality Control Jobs Real Estate Jobs Research and Development Jobs Sales Jobs
Job Positions Jobs by Country
United States Jobs United Kingdom Jobs India Jobs Canada Jobs Australia Jobs Germany Jobs Ireland Jobs Poland Jobs
Company
Blog About Us Contact
Follow Us
Facebook
X (Twitter)
LinkedIn
Instagram
CrawlJobs Group
ITFlashcards AllDevBlogs
© 2026 CrawlJobs Ltd. All Rights Reserved
Terms & Conditions Privacy Policy