Workplace Specialist Job at Robert Half (Mountain View)

Workplace Specialist

We’re seeking a proactive Workplace Specialist to support a high-functioning off...

Location

United States , Menlo Park

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years in workplace, facilities, or office operations
Strong organizational, problem-solving, and communication skills
Experience managing vendors and workplace tools/systems
Detail-oriented with the ability to prioritize in a fast-paced environment

Job Responsibility

Oversee daily workplace operations, including facilities, vendors, and office services
Support employee experience initiatives such as onboarding, events, and workspace setup
Manage service requests, workplace systems, and office logistics
Ensure compliance with workplace policies, safety standards, and procedures
Identify opportunities to improve efficiency, organization, and overall office experience

What we offer

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
401(k) plan

Fulltime

Workplace Specialist

Seeking a proactive Workplace Specialist to elevate the employee experience and ...

Location

United States , Palo Alto

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Strong customer service and communication skills
Experience in workplace operations, facilities, or office coordination
A problem‑solver mindset with great organization skills
Ability to adjust quickly in a fast‑paced environment

Job Responsibility

Support day‑to‑day workplace operations and employee requests
Coordinate vendor visits, facilities needs, and office supplies
Ensure the office environment stays organized, functional, and visitor‑ready
Assist with onboarding, events, and workspace setups
Troubleshoot issues and keep everything moving smoothly

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Workplace Specialist

We’re looking for a hands-on, highly organized Workplace Specialist to own the d...

Location

United States , San Francisco

Salary:

Not provided

Brain Co.

Expiration Date

Until further notice

Requirements

4+ years of experience in workplace management, office management, facilities, or a similar role
Experience supporting real estate activities such as office searches, lease management, or office moves
Strong organizational and project management skills with the ability to manage multiple priorities
Comfort managing budgets, vendors, and contracts
Excellent communication skills with a people-first, service-oriented mindset
Tech-savvy and comfortable partnering with IT/AV teams
Ability to be onsite daily in our San Francisco office
Experience in a startup or high-growth environment
Experience planning employee events or managing workplace programming

Job Responsibility

Own daily office operations to ensure a welcoming, functional, and well-stocked workplace
Manage meal programs, kitchen inventory, office supplies, and overall office organization
Partner with IT/AV teams to support onsite technology, conference rooms, and equipment needs
Serve as the primary point of contact for office-related requests and issues
Help shape and maintain a positive, efficient employee onsite experience
Act as a steward of office culture and employee experience in our SF office
Plan and execute recurring onsite moments such as monthly happy hours, team lunches, and celebrations
Support company events, offsites, and in-office programming
Create an office environment that encourages connection, collaboration, and a strong sense of community
Source, manage, and maintain relationships with vendors (cleaning, facilities, food, events, etc.)

Fulltime

New

Hr And Workplace Specialist

We are looking for an HR and Workplace Specialist to join a growing team in Love...

Location

United States , Loves Park

Salary:

25.00 - 33.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience handling workplace investigations, employee relations matters, or similar conflict-resolution activities
Strong verbal and written communication skills with the ability to interact effectively across employee and leadership groups
Solid interpersonal skills and the ability to manage sensitive situations with discretion and professionalism
Working knowledge of HR policies, compliance practices, and applicable workplace regulations
Ability to document findings accurately, prepare clear reports, and recognize when issues should be escalated
Comfortable operating in a developing team environment where processes and best practices are still being established

Job Responsibility

Lead reviews of workplace concerns and fact-finding activities for routine cases, while partnering with senior team members on more sensitive matters as needed
Examine employee relations issues, apply company guidelines consistently, and recommend practical next steps aligned with policy and labor requirements
Advise employees on workplace policies, available support channels, and appropriate options for addressing concerns constructively
Facilitate discussions between individuals or groups to reduce conflict, encourage resolution, and improve working relationships
Collaborate with site HR and operational leaders to carry out investigation findings and support follow-up actions
Prepare reports, organize case information, and identify missing details, inconsistencies, or risks that require escalation
Assist employees through workplace changes by communicating expectations clearly and helping them understand how updates may affect their roles and daily work
Contribute to the development of team practices and standard approaches as the function continues to evolve

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

HR and Workplace Specialist

We are looking for an HR and Workplace Specialist to join a manufacturing organi...

Location

United States , Niles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience conducting workplace or employee relations investigations in an HR, employee relations, or similar environment
Strong verbal and written communication skills with the ability to manage sensitive discussions professionally and respectfully
Solid interpersonal skills and the ability to build trust with employees, managers, and HR partners across the organization
Working knowledge of HR policies, compliance standards, and applicable labor or employment practices
Ability to analyze facts, document findings clearly, and handle multiple cases with sound judgment and attention to detail
Experience supporting conflict resolution, employee guidance, or mediation efforts in a workplace setting
Certification in workplace investigations, HR compliance, conflict resolution, or a related area is preferred

Job Responsibility

Lead routine workplace reviews and support more sensitive employee matters with guidance when needed, ensuring each case is handled thoroughly and in alignment with company standards and labor requirements
Partner with site HR and operational leaders to carry out next steps following case findings and help maintain consistency in employee relations practices
Assess employee concerns, interpret applicable policies, and provide practical guidance to help resolve common workplace issues in a timely manner
Facilitate constructive conversations between employees and stakeholders to support informal resolution and reduce escalation where appropriate
Prepare summaries, reports, and case documentation while checking information for accuracy and raising discrepancies to the appropriate partners
Support change-related employee communications by working with HR partners to explain updates to workplace policies, procedures, or cultural expectations
Help employees understand how organizational changes may affect daily responsibilities, team interactions, or the overall work environment
Contribute to the development of processes and standard practices as the team continues to establish its operating model

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Flex Sr Program Specialist - Workplace Services

This is a FLEX position. Serves as one of the initial points of contact for HQ c...

Location

United States , Bethesda

Salary:

24.90 - 42.06 USD / Hour

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Bachelor’s degree from an accredited university, or High school diploma or GED
Minimum 1 year experience in the event management, food and beverage, or related professional area
Is proficient using Microsoft Excel, Word, Access, PowerPoint and Outlook computer programs

Job Responsibility

Serves as one of the initial points of contact for HQ campus related functions, HQ Tours, HQ Tour guide, Guest and Associate inquiries, and other functions as needed
Serves as a point of contact for all associate workplace inquiries and assistance, including routing to appropriate Workplace Services/Facilities teams
Supports and assists with coordination of service requests for the Workplace Janitorial, Operations and Corporate Security Teams
Interacts professionally with all clients, guests, and Workplace Services team daily
Works collaboratively with other Workplace Services specialists to complete daily tasks and event planning as needed
Provides support to Workplace Management leadership on tasks/projects as needed
Anticipate associates service needs, including asking questions to better understand their needs and watching/listening to guest preferences and acting on them whenever possible
Address associate service needs in a professional, positive, and timely manner
Assist other employees to ensure proper coverage and prompt associate service
Coordinate tasks and work with other departments to ensure that the department runs efficiently

What we offer

401(k) plan
stock purchase plan
discounts at Marriott properties
commuter benefits
employee assistance plan
childcare discounts
medical coverage
dental coverage
vision coverage
health care flexible spending account

Fulltime

New

Sales Specialist, Modern Workplace

As a Modern Workplace Sales Specialist at NTT DATA, you will be at the heart of ...

Location

Singapore , Singapore

Salary:

Not provided

NTT DATA

Expiration Date

Until further notice

Requirements

A proven track record in selling complex collaboration technology solutions and services to senior-level clients
Demonstrated success in achieving and exceeding sales and financial goals
Advanced experience in a smart workplace product or solutions marketing role, preferably in a business-to-business company growing revenues
Advanced experience crafting smart workplace marketing solutions to vertical markets
In-depth knowledge of Contact Center as a Service (CCaaS) platforms such as Genesys, NICE, Cisco, or the new Dynamics 365 Contact Center
Extended related corporate, market, and business strategy experience with thorough knowledge of relevant industries
Strong skills in delivering engaging sales presentations
Experience in a team-selling approach with a solid understanding of IT Managed Services
Knowledge of competitors and the ability to apply successful sales strategies
Proficiency in building meaningful customer relationships up to senior leadership levels

Job Responsibility

Pursuing and landing qualified leads
Generating own pipeline and opportunities
Engaging directly with clients
Presenting solutions, value propositions, partner configurations, cost structures, and revenue models
Collaborating with Client Managers and pre-sales architects
Participating in client workshops and conducting presentations
Building strong stakeholder relationships
Staying updated on competitive landscape, market pricing, and strategies
Maintaining strong relationships with relevant technology vendors
Uncovering business goals and translating into customized solutions

Fulltime

Systems & Workplace Operations Specialist I

Highly organised and detail-driven Systems & Workplace Operations Specialist I t...

Location

Colombia

Salary:

Not provided

Storyblok

Expiration Date

Until further notice

Requirements

2+ years of administrative or operations experience, ideally supporting multiple functions
Tech oriented university degree is an advantage
Strong organizational and multitasking skills with excellent attention to detail
Must have first-line IT Support experience
Comfortable using tools like Google Workspace (Admin, Docs, Sheets, Slides), Slack, Notion and project management tools
Familiarity with SSO tools like Okta or similar
Familiarity with MDM tools like JAMF or Kandji and wider asset management
Familiarity with procurement or finance systems (e.g., NetSuite, or Gatekeeper) is a plus
Excellent communication and interpersonal skills
Ability to work independently and handle sensitive information with discretion

Job Responsibility

Provide first-line support for basic access and device requests, escalating technical issues to the Senior Tech Ops Specialist as required
Support internal tools and workflows (Slack ticketing, Google Workspace / Microsoft 365 and Okta) from an administrative and coordination perspective
Manage user administration tasks such as onboarding/offboarding requests, access changes and account updates
Assist with laptop and device setup coordination, distribution and returns, and maintain MDM and asset records
Maintain hardware and software inventory data and ensure accurate tracking of company assets
Support the maintenance of IT documentation, guides and internal knowledge base content
Act as an additional point of contact for Workplace requests via Slack workflows and ticket queues
Maintain workplace systems, access tools, inventory trackers and asset management logs
Support onboarding and offboarding for workplace equipment, access and facilities-related tools
Maintain accurate records, requests and approvals within workplace workflows and tools

What we offer

Monthly remote work stipend (home internet costs, electricity)
Home office equipment package right at the start (laptop, keyboard, monitor…)
Home office equipment upgrade (furniture, ear plugs …) or membership to a local co-working space after your onboarding
Sick leave benefit, parental leave and 25 days of annual leave plus your local national holidays
Personal development fund for courses, books, conferences, and material
VSOP (Virtual Stock Option Plan)
The annual international team-building trip, quarterly and monthly online get-togethers
Flexible schedules

Fulltime

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Workplace Specialist

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