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Solomon Page Logo Solomon Page · Office Administration

Workplace Services Coordinator

United States, New York Employment contract 75000.00 USD / Year · Job Posted May 05, 2026
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Job Description

We are seeking a highly organized and proactive Workplace Service Coordinator & Vendor Management Associate to support daily office operations while serving as a key liaison for vendor coordination and executive support. This role is ideal for someone who thrives in a fast-paced environment, demonstrates strong attention to detail, and can manage multiple priorities with professionalism and discretion.

Job Responsibility

  • Oversee day-to-day office operations to ensure a seamless and efficient work environment
  • Manage office supplies, equipment, and vendor services
  • Coordinate office maintenance, facilities requests, and workplace services
  • Serve as the main point of contact for internal staff and external visitors
  • Support vendor onboarding, including documentation collection and due diligence
  • Maintain vendor records, contracts, and compliance documentation
  • Partner with internal teams to track vendor performance and contract renewals
  • Ensure adherence to company policies related to third-party risk and compliance
  • Provide administrative support to senior leadership, including calendar management and meeting coordination
  • Assist with travel arrangements, expense reports, and scheduling logistics
  • Prepare documents, reports, and presentations as needed
  • Handle confidential information with a high level of discretion
  • Act as a liaison across departments to ensure smooth communication and workflow
  • Assist with internal events, meetings, and special projects
  • Maintain organized records and filing systems

Requirements

  • 3+ years of administrative, office management, or vendor coordination experience
  • Strong organizational and multitasking skills with exceptional attention to detail
  • Experience with vendor onboarding, contracts, or compliance processes preferred
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Excellent written and verbal communication skills
  • Ability to handle sensitive information with professionalism and confidentiality

Nice to have

  • Experience with systems such as SAP, Coupa, Concur, or similar tools
  • Background supporting senior executives or C-suite leaders
  • Strong problem-solving skills and a proactive mindset

What we offer

  • Medical
  • Dental
  • 401(k)
  • Direct deposit
  • Commuter benefits
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