CrawlJobs Logo

Workplace Services Coordinator

solomonpage.com Logo

Solomon Page

Location Icon

Location:
United States , New York

Category Icon
Category:
Office Administration

Job Type Icon

Contract Type:
Employment contract

Salary Icon

Salary:

75000.00 USD / Year
Save Job
Save Icon
Apply Position

Job Description:

We are seeking a highly organized and proactive Workplace Service Coordinator & Vendor Management Associate to support daily office operations while serving as a key liaison for vendor coordination and executive support. This role is ideal for someone who thrives in a fast-paced environment, demonstrates strong attention to detail, and can manage multiple priorities with professionalism and discretion.

Job Responsibility:

  • Oversee day-to-day office operations to ensure a seamless and efficient work environment
  • Manage office supplies, equipment, and vendor services
  • Coordinate office maintenance, facilities requests, and workplace services
  • Serve as the main point of contact for internal staff and external visitors
  • Support vendor onboarding, including documentation collection and due diligence
  • Maintain vendor records, contracts, and compliance documentation
  • Partner with internal teams to track vendor performance and contract renewals
  • Ensure adherence to company policies related to third-party risk and compliance
  • Provide administrative support to senior leadership, including calendar management and meeting coordination
  • Assist with travel arrangements, expense reports, and scheduling logistics
  • Prepare documents, reports, and presentations as needed
  • Handle confidential information with a high level of discretion
  • Act as a liaison across departments to ensure smooth communication and workflow
  • Assist with internal events, meetings, and special projects
  • Maintain organized records and filing systems

Requirements:

  • 3+ years of administrative, office management, or vendor coordination experience
  • Strong organizational and multitasking skills with exceptional attention to detail
  • Experience with vendor onboarding, contracts, or compliance processes preferred
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Excellent written and verbal communication skills
  • Ability to handle sensitive information with professionalism and confidentiality

Nice to have:

  • Experience with systems such as SAP, Coupa, Concur, or similar tools
  • Background supporting senior executives or C-suite leaders
  • Strong problem-solving skills and a proactive mindset
What we offer:
  • Medical
  • Dental
  • 401(k)
  • Direct deposit
  • Commuter benefits

Additional Information:

Job Posted:
May 05, 2026

Employment Type:
Fulltime
Work Type:
On-site work
Icon
Solomon Page - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Workplace Services Coordinator

Workplace Coordinator

As our Workplace Coordinator, you will play a key role in ensuring our office ru...
Location
Location
United Kingdom , Brentford
Salary
Salary:
13.85 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • organisational Skills: Exceptional ability to manage time and prioritise tasks effectively
  • Communication Skills: Strong verbal and written communication skills to engage with staff and vendors professionally
  • Problem-Solving Attitude: A knack for troubleshooting and finding solutions to workplace challenges
  • Team Spirit: A friendly and approachable demeanour to foster a positive office culture
  • Tech-Savvy: Comfortable using various office software and tools to streamline processes
Job Responsibility
Job Responsibility
  • Office Management: Oversee daily operations, ensuring a clean, safe, and welcoming environment for all employees
  • Event Coordination: Plan and organise team events, meetings, and activities that foster collaboration and engagement
  • Facility Support: Liaise with vendors and service providers to ensure the office facilities are well-maintained and fully functional
  • Communication Hub: Serve as the go-to person for all workplace-related inquiries and support staff with their needs
  • Resource Management: Help with inventory management, ordering supplies, and ensuring all necessary equipment is available
  • Fulltime
Read More
Arrow Right

Workplace Experience Coordinator

The Workplace Coordinator & Executive Assistant plays a dual role, ensuring smoo...
Location
Location
United Kingdom , London
Salary
Salary:
Not provided
aptitudesoftware.com Logo
Aptitude Software
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in office coordination, workplace management, or facilities administration
  • Experience providing PA support to senior executives, ideally at Board or SLT level in an international environment
  • Strong organisational and multitasking skills, proactive and able to prioritise effectively
  • Excellent communication skills, both written and verbal
  • High level of discretion, confidentiality, and professionalism
  • Strong proficiency in MS Office (Outlook, Excel, PowerPoint, Word), Teams, or equivalent digital workplace tools
  • Familiarity with health & safety standards and facilities management processes
  • Experience working in a corporate or professional services environment
Job Responsibility
Job Responsibility
  • Act as the first point of contact for all office-related inquiries and facilities issues
  • Oversee the smooth daily operation of the London office, including office supplies, stationery, equipment, and vendor/contractor management
  • Manage relationships with building management, cleaning, security, catering, and maintenance providers
  • Ensure health & safety compliance, fire safety procedures, and general office risk assessments
  • Maintain a welcoming, professional, and well-organized workplace environment
  • Coordinate and manage meeting rooms, ensuring they are set up with required technology, catering, and equipment
  • Arrange internal and external meetings, including Board and SLT sessions
  • Support planning and execution of internal events, Board visits, offsites, and town halls
  • Manage lunch bookings, restaurant reservations, and catering for meetings or executive events
  • Provide PA support to the CEO (and other executives as needed) including diary management, inbox management (where appropriate), and scheduling
What we offer
What we offer
  • ShareSave scheme – ability to purchase company shares on preferential terms
  • Private healthcare
  • Income protection and group life insurance
  • Pension Scheme
  • Company Funded Health Cashplan
  • Employee Assistance Programme
  • Access to Private Dental Benefits
  • Flexible working options
  • Enhanced Family Friendly Leave for adoption, maternity and paternity
  • Bike 2 Work Scheme
  • Fulltime
Read More
Arrow Right

Workplace Coordinator

To work as a member of the Facilities team to ensure efficient, effective and pr...
Location
Location
United Kingdom , Chiswick
Salary
Salary:
13.85 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Professional when dealing with clients
  • Ability to communicate effectively in a variety of written and verbal formats
  • Working accurately, under pressure, to tight deadlines with the ability to remain calm
  • Basic IT skills - Word Processing, Spreadsheets, Databases, Email and Web
Job Responsibility
Job Responsibility
  • Receiving, sorting and distributing incoming and outgoing mail & courier items
  • Dealing with enquiries from the client, both face to face and on the telephone
  • Wide range of facilities tasks, building management checks, reporting faults
  • Hospitality, visitor management (to include making refreshments), porterage/meeting room setup
  • Booking and receipt of courier items
  • Processing client orders on their supplier systems
  • Any other duties as required by the Workplace Manager & Workplace Team Leader or Client
What we offer
What we offer
  • Employed directly with Office Angels
  • Access to discount vouchers with many high street brands
  • Eye care vouchers
  • Weekly pay
  • Pension scheme option (with employer contributions)
  • 28 days paid annual leave (Based on a weekly accrual)
  • Fulltime
Read More
Arrow Right

Operations and Workplace Coordinator

We're seeking a highly organized and proactive Operations and Workplace Coordina...
Location
Location
Spain , Valencia; Madrid; Barcelona
Salary
Salary:
Not provided
maisa.ai Logo
Maisa
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3-5 years of experience in operations, executive assistant, workplace management or administrative roles
  • Strong organizational abilities with meticulous attention to detail
  • Excellent written and verbal communication skills (English & Spanish)
  • Demonstrated ability to build relationships and collaborate effectively across functions
  • Proven track record of getting things done through influence rather than formal authority
  • Experience coordinating with external service providers and vendors
  • Proficiency with productivity tools (Google Workspace, Microsoft Office, etc.)
  • Strong problem-solving skills and ability to work independently
  • High level of discretion when handling confidential information
  • Proactive mindset with ability to anticipate needs and take initiative
Job Responsibility
Job Responsibility
  • HR and People Operations Support - maintaining employee records, payroll processing, recruitment administration, coordinating HR service providers and helping to implement processes and policies
  • Finance Operations Support - Coordinate invoice processing, vendor payments, expense management, and support monthly financial closing. Track and reconcile expenses, process reimbursements, and maintain financial records. Support operational KPI tracking, data collection, and prepare reports. Assist with tracking and maintaining operational budgets across all functions. Maintain dashboards for spend tracking, vendor performance, and operational metrics
  • Workplace Operations Management - Manage daily workplace operations, including office facilities, CoWorking spaces, equipment, supplies, and remote work. Coordinate office maintenance, resolve facilities issues, and organize company meetings, events, travel, and office inventory
  • Vendor Management and Budget Management - Serve as the key contact for operational vendors and service providers, tracking contract renewals, spend, invoicing and driving value and cost efficiency
  • Process Development and (IT) Systems Management - Create and improve operational processes, implement and administer operational systems, coordinate internal IT management, and liaise with IT service providers to ensure compliance
  • Compliance and Legal Support - Support legal and regulatory compliance workstreams, coordinate with external legal counsel, maintain legal documents, ensure workplace compliance, and track compliance deadlines
What we offer
What we offer
  • Opportunity to play a crucial operational role in a cutting-edge AI company
  • Flat organization focused on impact rather than hierarchy
  • Collaborative work environment with experienced professionals
  • Competitive compensation package
  • Flexible work arrangements
  • Growth opportunities in an expanding organization
  • Fulltime
Read More
Arrow Right

Workplace Solutions Coordinator

Are you someone who’s proactive, a great team player and do you have a good eye ...
Location
Location
United Kingdom , London
Salary
Salary:
29118.00 GBP / Year
abri.co.uk Logo
Abri
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proactive
  • Great team player
  • Good eye for detail
  • Proven customer service abilities
  • Positive, proactive nature
  • Previous experience in a similar role advantageous
  • Confidence and assertiveness
  • Excellent people skills
  • Enthusiasm
  • Can-do attitude
Job Responsibility
Job Responsibility
  • Support our workplaces in our London office
  • Ensure colleagues have a great place to work
  • Keep the environment and aesthetics of our corporate buildings to a high standard
  • Ensure we're meeting regulatory and legal standards in terms of compliance and building safety
  • Engage with our colleagues, providing a great service
  • Manage difficult conversations
  • Resolve any issues relating to the working environment
  • Build relationships with suppliers and contractors
  • Take responsibility for managing some of the contracts
  • Continuously look to make sure our colleague journeys are great
What we offer
What we offer
  • 28 days holiday + the opportunity to buy and sell holiday
  • Generous pension scheme with contributions up to 10%
  • Money off tons of high street and online retailers
  • Life assurance of 5x your annual salary
  • Generous parental and family leave
  • Health and wellbeing packages
  • Electric car scheme
  • Personal development opportunities
  • Colleague recognition scheme
  • Flexible working
  • Fulltime
Read More
Arrow Right

Workplace Coordinator

We are recruiting for a Front of House & Workplace Services Assistant to join a ...
Location
Location
United Kingdom , Glasgow
Salary
Salary:
25635.00 - 25645.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in a reception or front-of-house role within a professional environment
  • Strong organisational skills and ability to manage multiple tasks
  • Confident in setting up and troubleshooting AV equipment
  • Excellent communication and client care skills
  • Professional presentation and a positive, proactive attitude
  • Ability to work under pressure and adapt to changing priorities
  • Proficiency in Microsoft Outlook and Word
Job Responsibility
Job Responsibility
  • Provide a professional and welcoming reception service, meeting and greeting clients and visitors
  • Manage meeting room bookings and coordinate catering and hospitality for events
  • Prepare meeting rooms, ensuring AV equipment and refreshments are ready
  • Handle ad hoc client requests such as photocopying, deliveries, and travel arrangements
  • Respond promptly to telephone and email queries from internal and external contacts
  • Support print and post room operations, including incoming/outgoing mail and courier liaison
  • Maintain office supplies, kitchen stock, and ensure all areas remain tidy and well-presented
  • Assist with administrative tasks such as scanning, updating spreadsheets, and ordering supplies
  • Build relationships with local suppliers and caterers to ensure high-quality service
  • Provide occasional out-of-hours support for events and seminars
What we offer
What we offer
  • Pension scheme with employer contributions of up to 5.5%
  • Generous life assurance cover for peace of mind, up to 8 times your salary
  • Holiday starting at 25 paid working days per annum, with the option to buy up to 8 additional days
  • 'Happy Birthday!' - have a free day off to celebrate and a £50 voucher to spend
  • Private health care (discounted prices for children)
  • Dental health care
  • Interest-free season ticket loans
  • Corporate discounts on a wide variety of products and services
  • Parttime
Read More
Arrow Right

Workplace Coordinator

Our client, a respected non-profit organisation based in Blackfriars, Central Lo...
Location
Location
United Kingdom , London
Salary
Salary:
16.00 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Excellent verbal and written communication skills
  • Professional appearance and attitude
  • Strong organisational and time-management abilities
  • Comfortable using phone systems and basic office software (e.g., Microsoft Word, Outlook)
  • Ability to multitask and remain calm under pressure
Job Responsibility
Job Responsibility
  • Welcome clients and visitors with a smile and courteous professionalism
  • Answer and direct incoming phone calls promptly and efficiently
  • Accurately take and relay messages to the right team members
  • Ensure the office space is organised and well-equipped for all activities
  • Manage courier services for both incoming and outgoing deliveries
  • Set up and assist with meeting room equipment
  • Help with various ad-hoc administrative tasks as needed
What we offer
What we offer
  • Be a part of a mission-driven organisation that makes a difference
  • Work in a supportive and collaborative environment
  • Gain valuable experience in a professional setting
Read More
Arrow Right

Workplace Experience Coordinator

As our US Workplace Experience Coordinator (WXC), you’ll play a key role in Aken...
Location
Location
United States , Boston
Salary
Salary:
65000.00 - 70000.00 USD / Year
akeneo.com Logo
Akeneo
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 1+ years of experience in office/workplace operations, hospitality, facilities, flexspace or employee experience
  • Warm, proactive and willing to roll up your sleeves to get things done
  • Reliable, organised and able to juggle multiple tasks with good attention to detail
  • Strong communication skills - in person, in writing and across tools like Slack
  • A team player who builds trust through helpfulness, consistency and good judgement
  • Comfortable working autonomously day-to-day with guidance from a remote manager
  • Growth-minded, adaptable and eager to learn
Job Responsibility
Job Responsibility
  • Office Operations: Be a warm, consistent presence in the office and ensure a positive day-to-day experience for employees and visitors
  • Own the smooth running of daily operations, including making office rounds and ensuring the space looks its best
  • Liaise with local vendors and service providers (cleaning, maintenance, security, building management)
  • Assist with the coordination of internal meetings and events, including logistics
  • Administration & Communications: Share key workplace updates and maintain a digital presence across Slack channels
  • Handle in-person, email and Slack queries with professionalism and warmth
  • Support new hire onboarding to ensure a smooth arrival experience
  • Coordinate office resources such as supplies, snacks, equipment and furniture
  • Process and monitor office-related invoices and expenses
  • Support US employees navigating our corporate travel platform
What we offer
What we offer
  • Work-Life Balance: 25 days of annual leave with flexible working hours
  • Option to Work from Anywhere for up to 30 days per year
  • Home Office & Commuting Allowance: $600 budget to enhance your home office
  • $80 monthly sustainable transportation allowance
  • Generous Parental Leave: 16 weeks of paid maternity leave
  • 4 weeks of paid leave for the second parent
  • Gradual return to work program
  • Community & Support: 2 paid volunteering days annually
  • Employee Resource Groups dedicated to promoting diversity and inclusion
  • Professional Development: $1,000 annual budget for personal professional development
  • Fulltime
Read More
Arrow Right