Workplace Services Coordinator Job at JLL (Tokyo)

Workplace Services Coordinator

We are seeking a highly organized and proactive Workplace Service Coordinator & ...

Location

United States , New York

Salary:

75000.00 USD / Year

Solomon Page

Expiration Date

Until further notice

Requirements

3+ years of administrative, office management, or vendor coordination experience
Strong organizational and multitasking skills with exceptional attention to detail
Experience with vendor onboarding, contracts, or compliance processes preferred
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Excellent written and verbal communication skills
Ability to handle sensitive information with professionalism and confidentiality

Job Responsibility

Oversee day-to-day office operations to ensure a seamless and efficient work environment
Manage office supplies, equipment, and vendor services
Coordinate office maintenance, facilities requests, and workplace services
Serve as the main point of contact for internal staff and external visitors
Support vendor onboarding, including documentation collection and due diligence
Maintain vendor records, contracts, and compliance documentation
Partner with internal teams to track vendor performance and contract renewals
Ensure adherence to company policies related to third-party risk and compliance
Provide administrative support to senior leadership, including calendar management and meeting coordination
Assist with travel arrangements, expense reports, and scheduling logistics

What we offer

Medical
Dental
401(k)
Direct deposit
Commuter benefits

Fulltime

Workplace Services Coordinator II

The Workplace Services Coordinator II helps create a welcoming and positive offi...

Location

Poland , Warsaw

Salary:

Not provided

Exact Sciences

Expiration Date

Until further notice

Requirements

High School Diploma or General Education Degree (GED)
1 year of experience in an administrative, hospitality or role within an office environment
Proficient with office equipment (e.g., fax machines and printers)
Basic computer skills including Internet navigation, email usage, and word processing
Proficient in Microsoft Outlook, Excel macros and pivot tables, and Word mail merge
Demonstrated ability to perform the Essential Duties of the position with or without accommodation
Applicants must be currently authorized to work in country where work will be performed on a full or part-time basis. We are unable to sponsor or take over sponsorship of employment visas at this time

Job Responsibility

Establish offices as a pleasant and efficient work environment while ensuring smooth office operations
Welcome guests and address their needs promptly
Act as the internal and external primary point of contact as it relates to local office matters and supporting visitors
Maintain security and control access at the reception desk
Define processes to manage the day-to-day office life
Partner with HR and employees to help shape the local office culture in line with our corporate values
Assist with local events and celebrations in close collaboration with other team members
Assist new employees with their orientation to the organization by managing logistics and orchestrating the on-boarding process for newcomers. This will include training on processes and office systems
Support management team with requests relating to office space, office environment, and space allocation
Support general administration and provide guidance to administrative support for senior management/functions

Fulltime

Workplace Coordinator

We are looking for a Workplace Coordinator to support the day-to-day operation o...

Location

United States , Atlanta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting workplace operations, facilities coordination, or office services in a detail-oriented environment
Ability to manage service desk or support ticket requests accurately and with a strong sense of urgency
Working knowledge of facility upkeep, supply management, and general office maintenance practices
Comfortable handling daily mailroom activities, postal coordination, and related administrative tasks
Strong organizational skills with the ability to prioritize multiple assignments and meet deadlines
Ability to assemble or perform minor repairs on office furniture and workplace equipment
Familiarity with workplace safety standards and preventive maintenance processes
Clear written and verbal communication skills for reporting updates and coordinating with internal teams

Job Responsibility

Oversee the readiness and functionality of workplace equipment to ensure it is available and operating properly each day
Maintain office spaces in a clean, safe, and well-organized condition across supported locations
Review incoming facility-related requests, track progress, and complete work orders within expected timeframes
Plan and carry out routine preventive maintenance activities for building systems, office equipment, and shared workspace assets
Uphold workplace safety procedures and help ensure all facilities follow established standards and protocols
Partner with leadership on emergency preparedness efforts and assist with workplace response planning
Monitor office supply levels, place replenishment orders, and keep inventory aligned with daily business needs
Restock mailroom materials, coordinate postal operations, and manage related supply requests on a regular basis
Assemble, repair, and adjust office furniture as needed to support workspace setup and ongoing functionality
Manage service desk tickets related to facilities, office supplies, and basic technical support, and provide regular updates on supply usage and expenses

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Workplace Coordinator

We are looking for a Workplace Coordinator to support the daily office experienc...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in workplace coordination, reception, office administration, or a similar support role
Proven ability to manage front desk responsibilities while maintaining a customer-focused approach
Experience coordinating schedules, visitor support, and workplace logistics in an office setting
Strong written communication skills, including the ability to handle email correspondence and internal service requests clearly and efficiently
Familiarity with shipping and receiving processes, vendor interaction, and general office operations
Ability to support onboarding activities such as desk preparation for new team members and workplace orientation assistance
Experience helping coordinate catering or office events with strong attention to detail and follow-through

Job Responsibility

Welcome visitors at the front desk and provide a friendly, helpful first point of contact for the office
Arrange visitor access and coordinate arrival details to ensure guests can enter the office smoothly and efficiently
Monitor inventory levels, place orders for workplace materials, and keep office supplies stocked and organized
Prepare workstations and assist with desk setup activities to support new employees as they join the team
Manage incoming and outgoing deliveries, including package receipt, shipment processing, and distribution
Work with external service providers and visitors when signatures, deliveries, or onsite coordination are required
Respond to workplace requests submitted through internal messaging channels and help resolve day-to-day office needs
Contribute to the planning and execution of office gatherings by coordinating food service, event logistics, and onsite support

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

Office + Workplace Coordinator

As the Office Coordinator, you will be the main point of contact for our employe...

Location

United Kingdom , City Of London

Salary:

30000.00 - 35000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Highly organised with excellent time management skills to meet deadlines in a fast-paced environment
A 'can-do' attitude with adaptability to changing situations
Strong attention to detail and a passion for delivering exceptional customer experiences
Proficiency in Microsoft applications and excellent verbal/written communication skills
An approachable personality with a good sense of humour

Job Responsibility

Act as the first point of contact for IT and phone providers, ensuring seamless communication and process improvement
Manage the day-to-day operations of our London and Reading offices, creating a tidy, enjoyable, and safe work environment
Handle onboarding and offboarding of employees, ensuring a smooth transition for new hires
Address office queries and provide support to UK employees
Organise and maintain the IT comms room in London, keeping asset logs updated
Manage the CEO's diary and coordinate company-wide events
Play a vital role in the Social Committee, organising exciting social events, including our annual Summer & Christmas celebrations

What we offer

29 days of annual leave, plus an extra day off for your birthday
Month-end presentations with drinks in the office
Opportunity to win spots on quarterly lunches and exciting incentive trips abroad

Fulltime

Insurance Services Coordinator

Reporting to the Senior Business Partner of Risk & Insurance Services, the Insur...

Location

Australia , Melbourne

Salary:

42.00 AUD / Hour

Randstad

Expiration Date

July 18, 2026

Requirements

Must hold (or be willing to obtain) a valid Working with Children Check
Alignment with robust community values, including a strict commitment to child safety, diversity, and workplace safety
Readiness to participate in occasional incident management support roles as appropriate to your experience
Insurance Expertise: Proven experience managing motor vehicle insurance claims in compliance with the Road Safety Act and Insurance Contracts Act
Outstanding Communication: Superior interpersonal, negotiation, and customer service skills to confidently manage relationships with diverse stakeholders (from internal executives to external contractors and legal teams)
Strong Reporting Capabilities: Excellent computer literacy (MS Office and insurance databases) with a sharp ability to analyse data, track financial profiles, and compile executive-ready reports
Autonomy & Drive: A high level of attention to detail and the capability to work independently under minimal supervision while remaining a collaborative team player

Job Responsibility

End-to-End Motor Claims Management: Coordinate repairs, assessments, legal demands, and third-party recoveries for a massive fleet of over 4,000 vehicles
Stakeholder & Vendor Management: Liaise with internal mechanical/operational teams, legal representatives, claims consultants, and a state-wide network of repairers to minimise vehicle downtime
Reporting & Data Analysis: Maintain the in-house online claims database and deliver high-quality quarterly forecasting, status reports, and business intelligence to the Chief Risk Officer
Liability & Dispute Resolution: Make definitive decisions on claim liabilities, negotiate settlements, and coordinate legal debt recovery services
Training & Capability Building: Travel/engage state-wide to deliver training on insurance processes and update internal guidelines, manuals, and intranet resources

What we offer

plus super

Parttime

!

Workplace Coordinator

Location

United States , Bellevue

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience in reception, office administration, workplace experience, hospitality, or office coordination
Passion for delivering an outstanding employee and guest experience
Excellent communication and interpersonal skills with a customer-first mindset
Highly organized with exceptional attention to detail
Proactive, dependable, and comfortable taking ownership of multiple priorities
Ability to thrive in a fast-paced, dynamic environment
Comfortable learning new workplace technology and office systems

Job Responsibility

Be the first point of contact for employees, visitors, candidates, and guests, creating a warm, detail oriented, and welcoming experience
Manage visitor check-in, badge access, and host notifications
Ensure the reception area and arrival experience are always presentation-ready
Coordinate meeting room bookings, guest logistics, catering, and other hospitality services
Provide concierge-style support by assisting employees and visitors with workplace questions and navigation
Manage incoming mail, packages, courier services, and deliveries
Maintain office calendars, workplace documentation, and administrative records
Coordinate office supplies, pantry inventory, and workplace ordering
Support scheduling and logistics for meetings, interviews, and onsite activities
Assist with invoice tracking, purchase orders, and vendor administration as needed

What we offer

Medical, vision, dental, and life and disability insurance
Enroll in our company 401(k) plan

Workplace Coordinator

We are looking for a Workplace Coordinator to create a smooth and welcoming expe...

Location

United States , Seattle

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in workplace coordination, front desk support, office services, or a similar customer-facing administrative role
Ability to manage guest interactions, visitor flow, and inbound communications with professionalism and sound judgment
Familiarity with coordinating schedules, dispatching requests, and supporting multiple priorities in a busy office setting
Comfortable using Slack and other workplace communication tools to coordinate tasks and share updates quickly
Background in event support, employee engagement activities, or onsite hospitality-related responsibilities
Strong organizational skills with the ability to stay proactive, detail-oriented, and responsive throughout the day
Capable of handling routine administrative support, including light office projects and general operational assistance
Exposure to payroll-related processes or full cycle payroll support is a plus

Job Responsibility

Welcome visitors and manage entry activity to keep lobby traffic organized and ensure guests are directed appropriately
Receive packages and incoming deliveries, then communicate promptly with the appropriate team members for pickup or follow-up
Issue and track access badges while coordinating with internal teams through Slack to support badge setup and activation
Provide hands-on assistance for office events and employee gatherings, including attendee check-in and distribution of event materials such as wristbands
Partner with onsite colleagues to anticipate workplace needs, prepare for upcoming activities, and help keep daily operations running smoothly
Contribute to company programs and engagement events by supporting logistics, attendance flow, and onsite coordination
Handle inbound inquiries at the front desk or office entrance in a courteous and service-oriented manner
Use quieter periods to complete light administrative tasks, organizing projects, and general office upkeep that improves the overall workplace experience

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

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Workplace Services Coordinator

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