Workplace Services Coordinator Job at JLL (Tokyo)

Workplace Coordinator

As our Workplace Coordinator, you will play a key role in ensuring our office ru...

Location

United Kingdom , Brentford

Salary:

13.85 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

organisational Skills: Exceptional ability to manage time and prioritise tasks effectively
Communication Skills: Strong verbal and written communication skills to engage with staff and vendors professionally
Problem-Solving Attitude: A knack for troubleshooting and finding solutions to workplace challenges
Team Spirit: A friendly and approachable demeanour to foster a positive office culture
Tech-Savvy: Comfortable using various office software and tools to streamline processes

Job Responsibility

Office Management: Oversee daily operations, ensuring a clean, safe, and welcoming environment for all employees
Event Coordination: Plan and organise team events, meetings, and activities that foster collaboration and engagement
Facility Support: Liaise with vendors and service providers to ensure the office facilities are well-maintained and fully functional
Communication Hub: Serve as the go-to person for all workplace-related inquiries and support staff with their needs
Resource Management: Help with inventory management, ordering supplies, and ensuring all necessary equipment is available

Fulltime

Workplace Experience Coordinator

The Workplace Coordinator & Executive Assistant plays a dual role, ensuring smoo...

Location

United Kingdom , London

Salary:

Not provided

Aptitude Software

Expiration Date

Until further notice

Requirements

Proven experience in office coordination, workplace management, or facilities administration
Experience providing PA support to senior executives, ideally at Board or SLT level in an international environment
Strong organisational and multitasking skills, proactive and able to prioritise effectively
Excellent communication skills, both written and verbal
High level of discretion, confidentiality, and professionalism
Strong proficiency in MS Office (Outlook, Excel, PowerPoint, Word), Teams, or equivalent digital workplace tools
Familiarity with health & safety standards and facilities management processes
Experience working in a corporate or professional services environment

Job Responsibility

Act as the first point of contact for all office-related inquiries and facilities issues
Oversee the smooth daily operation of the London office, including office supplies, stationery, equipment, and vendor/contractor management
Manage relationships with building management, cleaning, security, catering, and maintenance providers
Ensure health & safety compliance, fire safety procedures, and general office risk assessments
Maintain a welcoming, professional, and well-organized workplace environment
Coordinate and manage meeting rooms, ensuring they are set up with required technology, catering, and equipment
Arrange internal and external meetings, including Board and SLT sessions
Support planning and execution of internal events, Board visits, offsites, and town halls
Manage lunch bookings, restaurant reservations, and catering for meetings or executive events
Provide PA support to the CEO (and other executives as needed) including diary management, inbox management (where appropriate), and scheduling

What we offer

ShareSave scheme – ability to purchase company shares on preferential terms
Private healthcare
Income protection and group life insurance
Pension Scheme
Company Funded Health Cashplan
Employee Assistance Programme
Access to Private Dental Benefits
Flexible working options
Enhanced Family Friendly Leave for adoption, maternity and paternity
Bike 2 Work Scheme

Fulltime

Workplace Coordinator

To work as a member of the Facilities team to ensure efficient, effective and pr...

Location

United Kingdom , Chiswick

Salary:

13.85 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Professional when dealing with clients
Ability to communicate effectively in a variety of written and verbal formats
Working accurately, under pressure, to tight deadlines with the ability to remain calm
Basic IT skills - Word Processing, Spreadsheets, Databases, Email and Web

Job Responsibility

Receiving, sorting and distributing incoming and outgoing mail & courier items
Dealing with enquiries from the client, both face to face and on the telephone
Wide range of facilities tasks, building management checks, reporting faults
Hospitality, visitor management (to include making refreshments), porterage/meeting room setup
Booking and receipt of courier items
Processing client orders on their supplier systems
Any other duties as required by the Workplace Manager & Workplace Team Leader or Client

What we offer

Employed directly with Office Angels
Access to discount vouchers with many high street brands
Eye care vouchers
Weekly pay
Pension scheme option (with employer contributions)
28 days paid annual leave (Based on a weekly accrual)

Fulltime

Operations and Workplace Coordinator

We're seeking a highly organized and proactive Operations and Workplace Coordina...

Location

Spain , Valencia; Madrid; Barcelona

Salary:

Not provided

Maisa

Expiration Date

Until further notice

Requirements

3-5 years of experience in operations, executive assistant, workplace management or administrative roles
Strong organizational abilities with meticulous attention to detail
Excellent written and verbal communication skills (English & Spanish)
Demonstrated ability to build relationships and collaborate effectively across functions
Proven track record of getting things done through influence rather than formal authority
Experience coordinating with external service providers and vendors
Proficiency with productivity tools (Google Workspace, Microsoft Office, etc.)
Strong problem-solving skills and ability to work independently
High level of discretion when handling confidential information
Proactive mindset with ability to anticipate needs and take initiative

Job Responsibility

HR and People Operations Support - maintaining employee records, payroll processing, recruitment administration, coordinating HR service providers and helping to implement processes and policies
Finance Operations Support - Coordinate invoice processing, vendor payments, expense management, and support monthly financial closing. Track and reconcile expenses, process reimbursements, and maintain financial records. Support operational KPI tracking, data collection, and prepare reports. Assist with tracking and maintaining operational budgets across all functions. Maintain dashboards for spend tracking, vendor performance, and operational metrics
Workplace Operations Management - Manage daily workplace operations, including office facilities, CoWorking spaces, equipment, supplies, and remote work. Coordinate office maintenance, resolve facilities issues, and organize company meetings, events, travel, and office inventory
Vendor Management and Budget Management - Serve as the key contact for operational vendors and service providers, tracking contract renewals, spend, invoicing and driving value and cost efficiency
Process Development and (IT) Systems Management - Create and improve operational processes, implement and administer operational systems, coordinate internal IT management, and liaise with IT service providers to ensure compliance
Compliance and Legal Support - Support legal and regulatory compliance workstreams, coordinate with external legal counsel, maintain legal documents, ensure workplace compliance, and track compliance deadlines

What we offer

Opportunity to play a crucial operational role in a cutting-edge AI company
Flat organization focused on impact rather than hierarchy
Collaborative work environment with experienced professionals
Competitive compensation package
Flexible work arrangements
Growth opportunities in an expanding organization

Fulltime

Workplace Solutions Coordinator

Are you someone who’s proactive, a great team player and do you have a good eye ...

Location

United Kingdom , London

Salary:

29118.00 GBP / Year

Abri

Expiration Date

Until further notice

Requirements

Proactive
Great team player
Good eye for detail
Proven customer service abilities
Positive, proactive nature
Previous experience in a similar role advantageous
Confidence and assertiveness
Excellent people skills
Enthusiasm
Can-do attitude

Job Responsibility

Support our workplaces in our London office
Ensure colleagues have a great place to work
Keep the environment and aesthetics of our corporate buildings to a high standard
Ensure we're meeting regulatory and legal standards in terms of compliance and building safety
Engage with our colleagues, providing a great service
Manage difficult conversations
Resolve any issues relating to the working environment
Build relationships with suppliers and contractors
Take responsibility for managing some of the contracts
Continuously look to make sure our colleague journeys are great

What we offer

28 days holiday + the opportunity to buy and sell holiday
Generous pension scheme with contributions up to 10%
Money off tons of high street and online retailers
Life assurance of 5x your annual salary
Generous parental and family leave
Health and wellbeing packages
Electric car scheme
Personal development opportunities
Colleague recognition scheme
Flexible working

Fulltime

Workplace Coordinator

We are recruiting for a Front of House & Workplace Services Assistant to join a ...

Location

United Kingdom , Glasgow

Salary:

25635.00 - 25645.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in a reception or front-of-house role within a professional environment
Strong organisational skills and ability to manage multiple tasks
Confident in setting up and troubleshooting AV equipment
Excellent communication and client care skills
Professional presentation and a positive, proactive attitude
Ability to work under pressure and adapt to changing priorities
Proficiency in Microsoft Outlook and Word

Job Responsibility

Provide a professional and welcoming reception service, meeting and greeting clients and visitors
Manage meeting room bookings and coordinate catering and hospitality for events
Prepare meeting rooms, ensuring AV equipment and refreshments are ready
Handle ad hoc client requests such as photocopying, deliveries, and travel arrangements
Respond promptly to telephone and email queries from internal and external contacts
Support print and post room operations, including incoming/outgoing mail and courier liaison
Maintain office supplies, kitchen stock, and ensure all areas remain tidy and well-presented
Assist with administrative tasks such as scanning, updating spreadsheets, and ordering supplies
Build relationships with local suppliers and caterers to ensure high-quality service
Provide occasional out-of-hours support for events and seminars

What we offer

Pension scheme with employer contributions of up to 5.5%
Generous life assurance cover for peace of mind, up to 8 times your salary
Holiday starting at 25 paid working days per annum, with the option to buy up to 8 additional days
'Happy Birthday!' - have a free day off to celebrate and a £50 voucher to spend
Private health care (discounted prices for children)
Dental health care
Interest-free season ticket loans
Corporate discounts on a wide variety of products and services

Parttime

Workplace Coordinator

Our client, a respected non-profit organisation based in Blackfriars, Central Lo...

Location

United Kingdom , London

Salary:

16.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Excellent verbal and written communication skills
Professional appearance and attitude
Strong organisational and time-management abilities
Comfortable using phone systems and basic office software (e.g., Microsoft Word, Outlook)
Ability to multitask and remain calm under pressure

Job Responsibility

Welcome clients and visitors with a smile and courteous professionalism
Answer and direct incoming phone calls promptly and efficiently
Accurately take and relay messages to the right team members
Ensure the office space is organised and well-equipped for all activities
Manage courier services for both incoming and outgoing deliveries
Set up and assist with meeting room equipment
Help with various ad-hoc administrative tasks as needed

What we offer

Be a part of a mission-driven organisation that makes a difference
Work in a supportive and collaborative environment
Gain valuable experience in a professional setting

Workplace Experience Coordinator

As our US Workplace Experience Coordinator (WXC), you’ll play a key role in Aken...

Location

United States , Boston

Salary:

65000.00 - 70000.00 USD / Year

Akeneo

Expiration Date

Until further notice

Requirements

1+ years of experience in office/workplace operations, hospitality, facilities, flexspace or employee experience
Warm, proactive and willing to roll up your sleeves to get things done
Reliable, organised and able to juggle multiple tasks with good attention to detail
Strong communication skills - in person, in writing and across tools like Slack
A team player who builds trust through helpfulness, consistency and good judgement
Comfortable working autonomously day-to-day with guidance from a remote manager
Growth-minded, adaptable and eager to learn

Job Responsibility

Office Operations: Be a warm, consistent presence in the office and ensure a positive day-to-day experience for employees and visitors
Own the smooth running of daily operations, including making office rounds and ensuring the space looks its best
Liaise with local vendors and service providers (cleaning, maintenance, security, building management)
Assist with the coordination of internal meetings and events, including logistics
Administration & Communications: Share key workplace updates and maintain a digital presence across Slack channels
Handle in-person, email and Slack queries with professionalism and warmth
Support new hire onboarding to ensure a smooth arrival experience
Coordinate office resources such as supplies, snacks, equipment and furniture
Process and monitor office-related invoices and expenses
Support US employees navigating our corporate travel platform

What we offer

Work-Life Balance: 25 days of annual leave with flexible working hours
Option to Work from Anywhere for up to 30 days per year
Home Office & Commuting Allowance: $600 budget to enhance your home office
$80 monthly sustainable transportation allowance
Generous Parental Leave: 16 weeks of paid maternity leave
4 weeks of paid leave for the second parent
Gradual return to work program
Community & Support: 2 paid volunteering days annually
Employee Resource Groups dedicated to promoting diversity and inclusion
Professional Development: $1,000 annual budget for personal professional development

Fulltime

Workplace Services Coordinator

JLL

Location:
Japan , Tokyo

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
February 20, 2026

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Location:Japan , Tokyo

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Nice to have:

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Location:
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Contract Type:
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Job Posted:
February 20, 2026