Workplace Receptionist Job at JLL (Sydney)

Guest and Workplace Experience Receptionist

The Guest and Workplace Experience: Receptionist is responsible for delivering e...

Location

France , Paris

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Proficient in both French and English
Prior relevant experience in hospitality, facility/property management, operations and/or knowledge of commercial real estate, preferred
Exceptional customer service skills and professionalism with a passion for hospitality
Adept at multitasking and able to manage multiple projects effectively in a fast-paced environment
Open and have good communication skills
Proficient with Microsoft office and have an interest in technology
Adaptable to work to requests and projects that may vary from day to day

Job Responsibility

Provide a warm, courteous and prompt welcome to all those entering the reception area
Ensure security procedures for your building are followed by all entering through reception
Serve as the initial point of contact for all Client employee inquiries, issues, troubleshooting, and feedback related to the services within the workplace
Execute Guest services in a manner consistent with the SLA’s, standard processes, professional brand image and compliant with applicable local laws, rules, and regulations
Support routine walkthroughs and assessments of the workplace delivery when required to ensure adherence with service level agreements
Support data collection, analysis and reporting to ensure alignment with the Clients’ goals and objectives
Strive to continually improve experience service performance
Achieve and exceed goals including performance goals, team goals and Clients' goals and objectives
Work with account and client stakeholders to organise, host, and operationalise key engagement events within the assigned client location to enhance experience
Work in accordance with health and safety measures and promoting a culture of safety amongst colleagues, contractors and vendors

Fulltime

Workplace Experience Receptionist

As an ambassador your primary goal is to positively impact the care and comfort ...

Location

Singapore

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Minimum 2-3 years of previous customer service, receptionist or hospitality-related experience
Flexibility and positive attitude in managing shifting daily priorities
Fluency in English required
Knows how to multi-task and prioritize while ensuring consistent and elevated guest experiences and accuracy
Working knowledge of a range of information technology tools and platforms
Working knowledge of software applications
Ability to perform minimal physical activity such as carrying small packages

Job Responsibility

Enthusiastically welcome guests, anticipate their needs, assist with arrivals, departures, and office orientations
Engage visitors, employees, and callers in a way that makes them feel warmly welcomed and assisted in a helpful and timely manner
Demonstrate confidence, professionalism, responsiveness, and exceptional customer service skills
Act as a central point of contact, providing information and wayfinding for the campus, services, and activities
Actively monitor and maintain the front desk, lobby, and surroundings to ensure an environment that is safe, clean, organized, and reflects brand standards
Execute the badging process for employees, visitors, and third-party providers
Implement and monitor standards of service to meet and exceed expectations
Connect with clients, customers, and support teams to proactively anticipate needs, identify issues, and deliver creative solutions
Collaborate with all services within the facility and work with facilities management to ensure a safe and comfortable work environment
Work across teams to proactively communicate and prepare for meetings and events, to anticipate and address concerns, and to ensure operations without incident

Fulltime

Administrative Assistant

We are looking for an Administrative Assistant to join a small global child-focu...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in an administrative assistant, executive support, office support, or receptionist-focused role
Strong ability to manage inbound calls, greet visitors, and communicate effectively with internal and external contacts
Proficiency in administrative office tasks, including scheduling, document handling, and general coordination
Accurate data entry skills with close attention to detail and strong organizational habits
Ability to work effectively in a small team environment while managing multiple tasks and shifting priorities
Reliable written and verbal communication skills paired with a detail-oriented and service-oriented approach
Comfortable working primarily on-site, with flexibility for a hybrid schedule as needed

Job Responsibility

Provide day-to-day administrative support to the Secretary General and assist with the coordination of priorities across the Secretariat team
Manage front-office activities by greeting visitors, handling incoming calls, and responding to general inquiries in a courteous manner
Maintain organized records, files, and internal documents to support efficient office operations and accurate information tracking
Perform data entry and routine administrative processing with a high level of accuracy and attention to detail
Help coordinate meetings, schedules, and logistics for team activities, including preparing materials and tracking follow-up items
Support office operations by monitoring administrative needs, assisting with supplies, and helping maintain a well-run workplace environment
Collaborate with team members on operational tasks that contribute to the effective functioning of the New York, New York office and broader alliance support activities

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Receptionist

We are looking for an experienced and service-oriented Receptionist to support a...

Location

United States , Mclean

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in concierge services, front desk operations, hospitality, office management, or a similar client-facing environment
Strong customer service and interpersonal skills with the ability to build positive relationships with employees, guests, and service partners
Clear verbal and written communication skills, including the ability to interact confidently with professionals at all organizational levels
Proven ability to prioritize tasks, manage time effectively, and work independently with limited supervision
Comfortable handling workplace coordination activities such as badging, conference room support, and general office service requests
Ability to troubleshoot service issues, remain composed under pressure, and respond quickly to changing daily needs
Proficiency with common workplace technology and business tools, including Google Suite or similar office software
Flexible and team-oriented approach with a focus on continuous improvement, operational support, and consistent service quality

Job Responsibility

Manage front desk and lobby operations to maintain an organized, welcoming, and detail-focused arrival experience for employees and visitors
Support the issuance and coordination of building access badges while helping guests and staff navigate workplace access needs
Provide accurate information about the building, campus, and surrounding area, serving as a reliable resource for workplace-related questions
Address service requests connected to workplace operations, including conference room support, parking, mailroom coordination, luggage storage, lost and found, and janitorial concerns
Communicate promptly with employees, guests, vendors, and leadership to resolve inquiries and ensure timely follow-through on outstanding issues
Partner closely with facility management, transportation, and other workplace teams to deliver a seamless service experience across the site
Anticipate employee and guest needs, respond with care, and take proactive steps to improve comfort, convenience, and satisfaction
Monitor for potential operational or security concerns and escalate issues appropriately to help prevent disruption to business activities
Contribute to ongoing service improvements by identifying better ways to enhance workplace experience performance and support team objectives
Assist with additional site-related duties as needed and maintain schedule flexibility to support campus operating hours

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

Receptionist

We are looking for an experienced and dependable Receptionist to support a legal...

Location

United States , Palm Beach Gardens

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in a receptionist or front-office support role
Demonstrated ability to manage a multi-line phone system accurately and efficiently
Strong clerical skills, including document handling, filing, and general administrative support
Strong communication skills with the ability to interact effectively with clients, visitors, and internal staff
Reliable organizational skills and attention to detail in a busy office setting
Comfortable working on-site in Palm Beach Gardens, Florida
Ability to comply with workplace safety requirements, including mask use if not vaccinated

Job Responsibility

Welcome clients, visitors, and staff in a courteous manner while maintaining an organized front-desk presence
Operate a multi-line phone system, direct incoming calls to the appropriate parties, and take accurate messages when needed
Handle routine clerical work such as filing, scanning, data entry, and preparation of basic office documents
Coordinate incoming and outgoing mail, packages, and deliveries to support daily office operations
Keep reception and common areas neat, organized, and presentable throughout the workday
Provide administrative assistance to the legal team by supporting scheduling and other office coordination needs
Follow workplace health and safety expectations, including wearing a mask throughout the day if not vaccinated

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Receptionist

We are looking for a dependable Receptionist to support front desk operations on...

Location

United States , Winter Park

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in a receptionist or front desk support role
Ability to handle a multi-line phone system and manage inbound calls effectively
Comfortable working with office technology and standard computer-based tasks
Strong verbal communication skills and a detail-oriented customer service approach
Reliable availability to work every Saturday and Sunday
Successful completion of fingerprinting is required
Ability to stay organized, attentive, and calm in a fast-paced reception environment

Job Responsibility

Manage front desk activities during weekend hours and provide courteous assistance to guests, clients, and staff
Answer and direct incoming calls using a multi-line phone system while maintaining professionalism and accuracy
Welcome visitors, handle general inquiries, and ensure the reception area remains organized and presentable
Route messages promptly and communicate important information to the appropriate team members
Support basic administrative tasks such as data entry, scheduling updates, and document handling as needed
Use office systems and common workplace technology confidently to complete daily reception duties efficiently
Follow company procedures related to site access, screening, and required pre-employment compliance steps

What we offer

Medical, vision, dental, and life and disability insurance
Eligibility to enroll in company 401(k) plan
Free online training

Parttime

Hr Administrative Assistant

We are looking for an organized HR Administrative Assistant to support daily hum...

Location

United States , Lenexa

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in administrative support, office coordination, or human resources administration
Ability to perform accurate data entry and maintain organized records in a fast-paced environment
Comfortable handling inbound calls and providing detail-focused front desk or office support
Working knowledge of Microsoft Excel, including basic spreadsheets and simple formulas
Familiarity with Microsoft PowerPoint and standard office software used for communication and reporting
Paylocity experience is preferred but not required
Strong organizational skills with the ability to manage multiple priorities, meetings, and deadlines

Job Responsibility

Coordinate incoming and outgoing mail while helping maintain efficient day-to-day office workflow
Provide administrative support to the HR team by preparing new employee records and keeping employee information accurate and current
Enter and update employee details in internal HR systems with a strong focus on accuracy and completeness
Review personnel documentation regularly to identify missing items and support file compliance efforts
Arrange meetings, interviews, and employee events by managing schedules and confirming logistics
Prepare and distribute internal announcements to keep staff informed about workplace updates and activities
Track outstanding training completions and assist with HR-related projects that require follow-up and reporting
Support front office and receptionist-style tasks, including handling inbound calls and assisting with general administrative requests

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Office Services Associate

We are looking for an Office Services Associate to support essential workplace o...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in office services, copy center support, mailroom operations, or a similar administrative environment
Background in legal office support, reprographics, or document production is strongly preferred
Demonstrated ability to handle scanning, document imaging, and digital file organization with strong attention to detail
Experience managing mail distribution, package handling, and related back-office support activities
Comfortable answering and routing calls through a multi-line phone system with strong attention to detail
Ability to balance multiple assignments, meet deadlines, and adapt to shifting daily priorities
Strong communication skills and a dependable, service-focused approach to supporting workplace operations

Job Responsibility

Manage copying, printing, and document reproduction requests while maintaining quality, confidentiality, and timely completion
Process incoming and outgoing mail, packages, and deliveries to ensure accurate distribution and efficient mailroom operations
Scan, index, and organize physical and digital documents so records are accessible, complete, and properly handled
Provide receptionist and front-desk assistance, including answering multi-line phone calls and directing inquiries appropriately
Support meeting spaces and event areas by assisting with hospitality setup and basic audio/visual coordination when needed
Monitor service requests from internal teams and respond promptly to changing administrative and operational priorities
Maintain office service equipment and supplies, escalating issues or replenishing materials to avoid workflow disruptions

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

Fulltime

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Workplace Receptionist

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