Workplace Operations & Experience Manager Job at 14forty (Dublin)

Workplace Operations Manager

The Workplace Operations Manager at Ledger is responsible for overseeing non-tec...

Location

France , Paris

Salary:

Not provided

Ledger

Expiration Date

Until further notice

Requirements

Bachelor’s degree in business administration, hospitality management, or a related field
Proven experience (5+ years) managing workplace operations with a focus on soft services and employee experience
Strong management and interpersonal skills with the ability to build relationships across functions and with external vendors
Expertise in space planning, workplace zoning, and managing complex service portfolios
Organizational and project management skills, with a proactive and problem-solving mindset
Familiarity with workplace technology and finance tools and platforms to manage soft services (e.g., Jira Ticketing)
Excellent proficiency in English
Ability to work effectively in a fast-paced, dynamic environment and manage multiple priorities

Job Responsibility

Supervise and enhance service provider performance for cleaning, catering, mailroom, reception, and other non-technical services at 106T
Develop and implement strategies to improve food offerings, employee amenities, and overall workplace satisfaction
Regularly evaluate vendor contracts to ensure quality and cost-efficiency
Anticipate workplace needs through proactive space planning and zoning, ensuring optimal utilization of the 106T headquarters
Collaborate with cross-functional teams to align spatial setups with business objectives
Support workplace changes and moves, ensuring minimal disruption and optimal functionality
Work closely with Engagement teams to support successful internal and external events at 106T and other locations
Align with stakeholders (e.g., HR, IT, Facilities) to deliver consistent and integrated workplace experiences
Act as a central point of contact for workplace-related inquiries and escalate soft service challenges as needed
Oversee and coordinate workplace operations across Ledger's international offices, ensuring consistency in service delivery and adherence to company standards

What we offer

Equity: Employees are the foundation of our success, and we award stock options so you can share in that success as we grow
Flexibility: A hybrid work policy
Social: Annual company outing for Ledgerdary Days, plus frequent social events, snacks and drinks
Medical: Comprehensive health insurance policy offering extensive medical, dental and vision care coverage
Well-being: Personal development, coaching & fitness with our dedicated partners
Vacation: Five weeks of paid leave per year, in addition to national holidays and rest & relaxation (RTT) days
High tech: Access to high performance office equipment and gadgets, including Apple products
Transport: Ledger reimburses part of your preferred means of transportation
Discounts: Employee discount on all our products

Fulltime

Office Manager, Workplace Experience

KAYAK is seeking an organized, hardworking, highly motivated individual to creat...

Location

Australia , Sydney

Salary:

Not provided

KAYAK

Expiration Date

Until further notice

Requirements

Office management experience with an understanding of daily operations in a fast-paced environment
Passion for people - desire to create a world-class experience
Collaborative teammate
Forward thinker, anticipating the needs of others
Strong interpersonal skills
fun, professional, friendly demeanor
desire to assist others and face challenges head on
Proactive - quick on your feet and an excellent multi-tasker
Strong time management and organizational skills
Tackle problems independently where appropriate and set priorities

Job Responsibility

Create a positive, engaging, and inclusive workplace experience where our people can do their best work
Coordinate all office purchasing and inventory
Manage ongoing office operations, creating a clean, organised, and functional environment for all employees and visitors
Plan, coordinate, execute all aspects of office-initiated events including decorations, setup, and breakdown
Partner with IT for AV needs
Manage onsite food and beverage catering including snacks and lunches
Support and facilitate a localized approach to programs and initiatives across the workplace footprint (e.g. Do Good Week, Sustainability, Diversity & Inclusion, All Hands, Offsites, etc.)
Act as Floor Warden for local Life Safety drills and events
Respond to emergencies and urgent issues promptly and appropriately
Maintain office budgets related to supplies, events, and all operational spending

What we offer

Company-paid therapy sessions through SpringHealth
Company-paid subscription to HeadSpace
Company-wide week off a year - the whole team fully recharges
Paid parental leave
Generous paid vacation + time off for your birthday
Paid volunteer time
Development Dollars
Access to thousands of on-demand e-learnings
Employee Resource Groups
Competitive retirement and health plans

Parttime

Workplace Experience Manager

As our Workplace Experience Manager, you will be the custodian of the colleague ...

Location

United Kingdom , London

Salary:

Not provided

ELEMIS

Expiration Date

Until further notice

Requirements

Proven track record in office, workplace, or hospitality management within a premium environment
Naturally warm and polished, with the presence to host VIPs and senior stakeholders
Proactive, solutions-focused, and always one step ahead in anticipating needs
Strong organisational and leadership skills with the ability to motivate through influence
Outstanding attention to detail
Passionate about creating an inclusive, welcoming, and sustainable workplace
Calm under pressure, adaptable, and service-driven
Tech confident, with working knowledge of Microsoft Office and workplace systems

Job Responsibility

Curate the guest journey from arrival to departure, ensuring every interaction reflects ELEMIS’ luxury standards
Ensure the ambience of all guest-facing areas (lighting, scent, music, displays) conveys our premium brand identity
Train and coach the Front of House team in hospitality excellence
Monitor service standards and gather feedback from colleagues and visitors to continuously raise the experience
Personally host VIPs and senior stakeholders
Lead and inspire the Front of House team to deliver world-class service and seamless office operations
Conduct regular 1:1s, contribution discussions, and provide clear development plans
Ensure daily reception coverage with no service gaps
Monitor phone/email response standards
Maintain a tidy, well-stocked, and well-functioning office space

What we offer

Generous Staff Discount on all your favourite ELEMIS products and spa treatments, as well as discounts on L'OCCITANE Group products
Excellent well-being policies including enhanced Maternity & Paternity policies, Income Protection, Life Assurance
Generous Holiday Allowance, increasing with length of service
Company Pension Scheme
Healthcare Cash Plan (with Dental)
Employee Assistance Programme for all Associates and their families
Cycle to Work Scheme, Season Ticket Loan, Length of Service Awards

Fulltime

Operations and Workplace Coordinator

We're seeking a highly organized and proactive Operations and Workplace Coordina...

Location

Spain , Valencia; Madrid; Barcelona

Salary:

Not provided

Maisa

Expiration Date

Until further notice

Requirements

3-5 years of experience in operations, executive assistant, workplace management or administrative roles
Strong organizational abilities with meticulous attention to detail
Excellent written and verbal communication skills (English & Spanish)
Demonstrated ability to build relationships and collaborate effectively across functions
Proven track record of getting things done through influence rather than formal authority
Experience coordinating with external service providers and vendors
Proficiency with productivity tools (Google Workspace, Microsoft Office, etc.)
Strong problem-solving skills and ability to work independently
High level of discretion when handling confidential information
Proactive mindset with ability to anticipate needs and take initiative

Job Responsibility

HR and People Operations Support - maintaining employee records, payroll processing, recruitment administration, coordinating HR service providers and helping to implement processes and policies
Finance Operations Support - Coordinate invoice processing, vendor payments, expense management, and support monthly financial closing. Track and reconcile expenses, process reimbursements, and maintain financial records. Support operational KPI tracking, data collection, and prepare reports. Assist with tracking and maintaining operational budgets across all functions. Maintain dashboards for spend tracking, vendor performance, and operational metrics
Workplace Operations Management - Manage daily workplace operations, including office facilities, CoWorking spaces, equipment, supplies, and remote work. Coordinate office maintenance, resolve facilities issues, and organize company meetings, events, travel, and office inventory
Vendor Management and Budget Management - Serve as the key contact for operational vendors and service providers, tracking contract renewals, spend, invoicing and driving value and cost efficiency
Process Development and (IT) Systems Management - Create and improve operational processes, implement and administer operational systems, coordinate internal IT management, and liaise with IT service providers to ensure compliance
Compliance and Legal Support - Support legal and regulatory compliance workstreams, coordinate with external legal counsel, maintain legal documents, ensure workplace compliance, and track compliance deadlines

What we offer

Opportunity to play a crucial operational role in a cutting-edge AI company
Flat organization focused on impact rather than hierarchy
Collaborative work environment with experienced professionals
Competitive compensation package
Flexible work arrangements
Growth opportunities in an expanding organization

Fulltime

Workplace Experience Coordinator

The Workplace Coordinator & Executive Assistant plays a dual role, ensuring smoo...

Location

United Kingdom , London

Salary:

Not provided

Aptitude Software

Expiration Date

Until further notice

Requirements

Proven experience in office coordination, workplace management, or facilities administration
Experience providing PA support to senior executives, ideally at Board or SLT level in an international environment
Strong organisational and multitasking skills, proactive and able to prioritise effectively
Excellent communication skills, both written and verbal
High level of discretion, confidentiality, and professionalism
Strong proficiency in MS Office (Outlook, Excel, PowerPoint, Word), Teams, or equivalent digital workplace tools
Familiarity with health & safety standards and facilities management processes
Experience working in a corporate or professional services environment

Job Responsibility

Act as the first point of contact for all office-related inquiries and facilities issues
Oversee the smooth daily operation of the London office, including office supplies, stationery, equipment, and vendor/contractor management
Manage relationships with building management, cleaning, security, catering, and maintenance providers
Ensure health & safety compliance, fire safety procedures, and general office risk assessments
Maintain a welcoming, professional, and well-organized workplace environment
Coordinate and manage meeting rooms, ensuring they are set up with required technology, catering, and equipment
Arrange internal and external meetings, including Board and SLT sessions
Support planning and execution of internal events, Board visits, offsites, and town halls
Manage lunch bookings, restaurant reservations, and catering for meetings or executive events
Provide PA support to the CEO (and other executives as needed) including diary management, inbox management (where appropriate), and scheduling

What we offer

ShareSave scheme – ability to purchase company shares on preferential terms
Private healthcare
Income protection and group life insurance
Pension Scheme
Company Funded Health Cashplan
Employee Assistance Programme
Access to Private Dental Benefits
Flexible working options
Enhanced Family Friendly Leave for adoption, maternity and paternity
Bike 2 Work Scheme

Fulltime

Workplace Experience Coordinator

As our US Workplace Experience Coordinator (WXC), you’ll play a key role in Aken...

Location

United States , Boston

Salary:

65000.00 - 70000.00 USD / Year

Akeneo

Expiration Date

Until further notice

Requirements

1+ years of experience in office/workplace operations, hospitality, facilities, flexspace or employee experience
Warm, proactive and willing to roll up your sleeves to get things done
Reliable, organised and able to juggle multiple tasks with good attention to detail
Strong communication skills - in person, in writing and across tools like Slack
A team player who builds trust through helpfulness, consistency and good judgement
Comfortable working autonomously day-to-day with guidance from a remote manager
Growth-minded, adaptable and eager to learn

Job Responsibility

Office Operations: Be a warm, consistent presence in the office and ensure a positive day-to-day experience for employees and visitors
Own the smooth running of daily operations, including making office rounds and ensuring the space looks its best
Liaise with local vendors and service providers (cleaning, maintenance, security, building management)
Assist with the coordination of internal meetings and events, including logistics
Administration & Communications: Share key workplace updates and maintain a digital presence across Slack channels
Handle in-person, email and Slack queries with professionalism and warmth
Support new hire onboarding to ensure a smooth arrival experience
Coordinate office resources such as supplies, snacks, equipment and furniture
Process and monitor office-related invoices and expenses
Support US employees navigating our corporate travel platform

What we offer

Work-Life Balance: 25 days of annual leave with flexible working hours
Option to Work from Anywhere for up to 30 days per year
Home Office & Commuting Allowance: $600 budget to enhance your home office
$80 monthly sustainable transportation allowance
Generous Parental Leave: 16 weeks of paid maternity leave
4 weeks of paid leave for the second parent
Gradual return to work program
Community & Support: 2 paid volunteering days annually
Employee Resource Groups dedicated to promoting diversity and inclusion
Professional Development: $1,000 annual budget for personal professional development

Fulltime

Senior IT Operations Manager

Lead our End User Services, Systems Engineering, Endpoint Engineering, and Digit...

Location

United States , San Jose

Salary:

163200.00 - 204000.00 USD / Year

Archer Aviation

Expiration Date

Until further notice

Requirements

8+ years of IT operations experience
at least 3–5 years in a leadership or management role
strong understanding of ITSM frameworks (ITIL), incident response, change management, and service delivery models
hands-on familiarity with identity management (Okta/Entra), endpoint management tools, and core SaaS systems
experience building and scaling IT teams in a fast-paced, growth-oriented environment
excellent communication, prioritization, and stakeholder management skills

Job Responsibility

Lead and develop a high-performing multi-functional IT operations team
establish operational roadmaps, OKRs, and capacity plans for each pillar (EUS, Systems, Endpoint, Digital Workplace)
manage vendor relationships, renewals, and budget allocations across platforms and hardware
implement IT governance, risk management, and compliance strategies
champion IT operational maturity through continuous improvement, automation, and standardization
serve as the escalation point for complex technical, operational, and cross-departmental issues
define and mature ITSM processes such as incident, request, knowledge, and problem management
drive service-level excellence through KPIs, automation, self-service, and documentation
oversee administration and reliability of core IT infrastructure (identity, collaboration, SaaS platforms, directory services, authentication, etc.)
guide systems architecture decisions and ensure scalable, secure configurations

Fulltime

Employee Experience Manager

We are seeking an experienced and passionate Employee Experience Manager for our...

Location

United States , Sunnyvale

Salary:

128000.00 - 135000.00 USD / Year

JFrog

Expiration Date

Until further notice

Requirements

Minimum 5 years of experience in employee engagement, experience management, or people operations — ideally in a high-growth, founder-led tech company
Demonstrated success in building and sustaining programs that drive meaningful engagement and belonging and strengthen community across an organization
Proven ability to balance strategic vision with hands-on execution
Strong interpersonal and communication skills
a true collaborator and relationship builder
Experience partnering with and guiding external vendors and internal stakeholders to actualize a vision
Exceptional creativity, organizational skills, and high attention to detail
Passion for creating an inclusive, connected, and purpose-driven workplace

Job Responsibility

Plan and deliver fresh, high-quality experiences, team building opportunities, volunteer programming, celebrations, rituals, and more that foster belonging, connection, and team spirit
Lead and enhance our local Culture Care Committee that provides frogs across the swamp with opportunities to engage more deeply and co-create programs that reflect our shared values
Create channels for open communication and feedback between employees and leadership that translate insights into actionable recommendations to improve policies and programs
Own the planning and execution of high-impact corporate events, including local Board Weeks, executive offsites, leadership retreats, and company-wide milestone gatherings
Ensure all events and experiences are strategically aligned with business priorities, within budget, and reflect and reinforce JFrog’s Codex values

What we offer

equity package of restricted stock units (RSU)
eligibility to participate in our Employee Stock Purchase Plan
comprehensive benefits including medical, dental, vision, retirement, wellness and much more

Fulltime

Workplace Operations & Experience Manager

14forty

Location:
Ireland , Dublin

Category:
Real Estate

Contract Type:
Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
December 14, 2025

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