Workplace Manager Job at Physical Intelligence (San Francisco)

Job Description

Physical Intelligence is bringing general-purpose AI into the physical world. We are a group of engineers, scientists, roboticists, and company builders developing foundation models and learning algorithms to power the robots of today and the physically-actuated devices of the future. As the company scales, success increasingly depends not just on research excellence, but on building an environment where teams can consistently operate at a high tempo—with minimal friction and a strong sense of belonging. Success in this role looks like building and operating a workplace that “just works”: day-to-day operations are quiet and reliable, employees feel supported and welcomed, and the workplace becomes a competitive advantage for focus, collaboration, and retention.

Job Responsibility

Own day-to-day workplace operations to keep the office running smoothly (facilities issues, supplies, conference rooms, mail, visitors, onsite support, shared spaces)
Build and manage the vendor ecosystem (janitorial, security, access control, furniture, catering, repairs, IT/AV partners, etc.), including sourcing, negotiating, and performance management
Create scalable workplace systems and processes (ticketing/intake, procurement workflows, inventory, onboarding checklists, documentation, office norms) that reduce interruptions and increase reliability
Partner with People Ops on holistic employee experience, including onboarding moments, in-office rituals, events, and programming that reinforces belonging and connection - all while facilitating focused work
Support wellness-oriented workplace practices, such as ergonomic setups, workspace standards, healthy routines, and clear guidance/resources—coordinating with benefits/People where applicable
Drive health, safety, and preparedness basics, including emergency planning, incident response readiness, first aid supplies, and safety guidelines appropriate for our work environment
Own workplace budgets and planning, tracking spend, identifying cost-saving opportunities, and making high-ROI investments that improve the employee experience and reduce friction
Act as the “quiet operator” behind a great office, anticipating issues before they happen and ensuring employees can stay focused on mission-critical work

Requirements

Proven ownership in workplace operations / office management / facilities / employee experience, ideally in a fast-moving environment
Strong project management skills, with a track record of delivering complex, deadline-driven work (an office move experience is a major plus)
Operational rigor and attention to detail—you notice what’s broken, fix it quickly, and prevent repeats
Vendor and budget fluency, including negotiating, managing contracts, and making practical tradeoffs
High EQ and service mindset, paired with strong boundaries and prioritization instincts (helpful, responsive, and able to protect team focus)
Exceptional written and verbal communication, especially for coordinating across stakeholders and setting clear expectations
Comfort with ambiguity and building structure, including creating processes that scale without becoming bureaucratic
Strong π-fit: respect for research/engineering culture, good judgment, intellectual humility, and a bias toward enabling others

Nice to have

Led or supported an office move (planning, vendors, comms, execution, post-move stabilization)
Experience in R&D-heavy environments (labs, robotics, hardware-adjacent workplaces) where safety, equipment, and space needs are more complex than a standard office
Facilities/safety exposure, such as emergency planning, basic compliance coordination, or ergonomic program ownership
Experience scaling a workplace from early-stage (<100) through growth (100–300+), including space planning and policy evolution
Strong hospitality instincts, creating a workplace experience that feels intentional, welcoming, and high-quality without being “fluffy.”

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Workplace Manager

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