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It's fun to work in a company where people truly believe in what they're doing! At BlackLine, we're committed to bringing passion and customer focus to the business of enterprise applications. Since being founded in 2001, BlackLine has become a leading provider of cloud software that automates and controls the entire financial close process. Our vision is to modernize the finance and accounting function to enable greater operational effectiveness and agility, and we are committed to delivering innovative solutions and services to empower accounting and finance leaders around the world to achieve Modern Finance. Being a best-in-class SaaS Company, we understand that bringing in new ideas and innovative technology is mission critical. At BlackLine we are always working with new, cutting edge technology that encourages our teams to learn something new and expand their creativity and technical skillset that will accelerate their careers. Work, Play and Grow at BlackLine! The Workplace Services team at BlackLine is energetically focused on the employee experience and manifesting the BlackLine brand with fresh, vibrant, and inspiring workspaces. The Workplace Manager, Paris will be given a task of utmost importance – to take care of our team's well-being and daily workplace operational tasks to ensure the business is operating at the highest levels. The success of this individual lies in the ability to develop strong professional relationships with the Paris team, collaborate with the global Workplace Services organisation, and focus on exceptional employee experiences.
Job Responsibility:
Support the team in achieving the global workplace policies, goals, and initiatives, and be an engaged, active participant in the Global Workplace Services team
Implement the strategy and direction of BlackLine Paris operations as set by the local functional leaders
Provide best-in-class client service that is timely, accurate and seamless
demonstrate sound judgement and quick problem-solving in a fast-paced environment
Evaluate, identify and implement innovative ways to enhance service delivery to maximise and foster a rich culture of connection, collaboration, productivity and fun in the workplace
Cultivate a genuine and personal connection with BlackLine leadership, employees and clients, and create a customized experience so they can work seamlessly, productively, and efficiently
Create a positive, first-impression experience by managing the receiving of employees, guests, and visitors to the Paris workplace
Act as a virtual directory for all employees and guests
Ensure the health and safety of employees and guests through managing a team and vendors to maintain a clean, clutter-free workplace environment, first aid supplies, and required safety protocols
Confirm compliance with required health, safety, and fire French legislation
Manage vendor performance for cleaning services
procurement of office supplies and equipment, daily post collection and distribution, shipping and receiving operations, and maintenance of office furniture and equipment
Commit to the local maintenance and upkeep of the location and arrive before the start of the business day to conduct site walks
Manage the overall implementation and program of the food and snack/beverage programs for the workplace
develop a catering program with high-quality options and offerings
Manage the BlackLine relationship with the building landlord and act as local liaison to BlackLine
address and resolve facilities issues and other building concerns
Establish relationships with local vendors, following established procurement processes
Identify and implement efficiencies and value add opportunities across the local workplace operation
Partner with functional managers and the People team
liaise with Finance, IT, and other departments to ensure 100% data integrity and compliance
Adhere to all BlackLine policies and procedures, including procurement, finance and accounting processes
Manage and organize social activities and company local meetings (virtual and in person)
manage BlackLine Paris employee events and celebrations
Managing diary and coordination of meetings for the Senior GVP based in Paris
Processing of monthly expenses claims for the Senior GVP based in Paris.
Requirements:
5 years of similar experience of working in and operating a vibrant workplace environment
Experience in a multinational company is preferred
A personable and professional demeanour
Experienced user of MS Office, Teams & SharePoint
Excellent command of written and spoken English and French
Strong initiative and the ability to work independently
High-level of resourcefulness, confidence, and problem-solving skills
Organised and meticulous, with proven ability to handle multiple tasks in a timely manner
This is an on-site position requiring full time attendance in the workplace