Workplace Facilities Manager Job at JLL (Canberra)

Office Manager, Workplace Experience

KAYAK is seeking an organized, hardworking, highly motivated individual to creat...

Location

Australia , Sydney

Salary:

Not provided

KAYAK

Expiration Date

Until further notice

Requirements

Office management experience with an understanding of daily operations in a fast-paced environment
Passion for people - desire to create a world-class experience
Collaborative teammate
Forward thinker, anticipating the needs of others
Strong interpersonal skills
fun, professional, friendly demeanor
desire to assist others and face challenges head on
Proactive - quick on your feet and an excellent multi-tasker
Strong time management and organizational skills
Tackle problems independently where appropriate and set priorities

Job Responsibility

Create a positive, engaging, and inclusive workplace experience where our people can do their best work
Coordinate all office purchasing and inventory
Manage ongoing office operations, creating a clean, organised, and functional environment for all employees and visitors
Plan, coordinate, execute all aspects of office-initiated events including decorations, setup, and breakdown
Partner with IT for AV needs
Manage onsite food and beverage catering including snacks and lunches
Support and facilitate a localized approach to programs and initiatives across the workplace footprint (e.g. Do Good Week, Sustainability, Diversity & Inclusion, All Hands, Offsites, etc.)
Act as Floor Warden for local Life Safety drills and events
Respond to emergencies and urgent issues promptly and appropriately
Maintain office budgets related to supplies, events, and all operational spending

What we offer

Company-paid therapy sessions through SpringHealth
Company-paid subscription to HeadSpace
Company-wide week off a year - the whole team fully recharges
Paid parental leave
Generous paid vacation + time off for your birthday
Paid volunteer time
Development Dollars
Access to thousands of on-demand e-learnings
Employee Resource Groups
Competitive retirement and health plans

Parttime

Facilities Manager UK

As a Facilities Manager, you will be responsible for the efficient operation of ...

Location

United Kingdom , Poole

Salary:

Not provided

Arrive

Expiration Date

Until further notice

Requirements

5+ years of experience managing diverse, multi-site portfolios
Background demonstrating budget oversight, vendor relations, and complex contractor management
Digitally savvy - proficient in Google Suite and ticketing systems like ServiceNow
Exceptional communication skills necessary to lead cross-functional projects
Commitment to a pragmatic, results-oriented culture
Ability to travel regularly
Excellent project management and organisational skills
Strong negotiation and vendor management skills
Exceptional communication and interpersonal skills, with fluency in English (written and spoken)
Experience in facilities and/or contractor management

Job Responsibility

Oversee all aspects of facilities operations including maintenance, repairs, cleaning, security, utilities, and waste management across all UK sites
Manage relationships with external contractors and service providers, ensuring service level agreements are met and costs are optimised
Work closely with our Global Strategic Sourcing and Purchasing team with the goal of finding scalable contracts that can serve multiple sites
Develop and manage facilities budgets, ensuring cost-effective solutions and adherence to financial targets
Oversee ad-hoc facilities-related projects, including renovations, office moves, and new installations, from concept to completion
Liaise with internal departments, site managers, and employees to understand their needs and provide effective facilities solutions
Develop and implement long-term facilities strategies to support business objectives, including space planning, preventative maintenance programs, capital expenditure planning and sustainability
Work closely with our Group QHSE teams to ensure compliance with all relevant health, safety, and environmental regulations in our UK sites, and may support locally with some on-site tasks, as needed
Create an environment that represents our culture and company vision
Work closely together with the Office Managers located in the different locations

Fulltime

Facility Management Technician

As a committed, open-minded and curious Technician, you will support the IKEA Sy...

Location

New Zealand , Auckland

Salary:

Not provided

IKEA

Expiration Date

Until further notice

Requirements

Professional experience in facility management and building services in day-to-day operations
Excellent technical know-how and experience in troubleshooting facility systems (building management systems, HVAC, energy management)
Skillful with hands, optimising systems, doing minor repairs & adjustments
Qualifications in electric, mechanical or hydraulic building maintenance
Sound knowledge of legal standards, regulations and compliance in the field of facility management, HSE (Health, Safety &. Environment) and contractor management
Open personality who communicates clearly and likes to work independently, accurately and reliably
Service-minded & solution-oriented approach to work, a team player and thrive in a fast-paced environment
Robust skills and experience in how to effectively manage competing priorities, and approach situations in a calm and logical way
Confidence using Microsoft Office suite, CAFM and are open to learning new apps
2 years’ experience in Facilities Management, Building Maintenance or equivalent role with a sound understanding of building services in New Zealand

Job Responsibility

Support the facility management of the IKEA New Zealand
Look after the sites and their technical building systems and ensure our safety in the workplace and the smooth running of store and warehouse operations
Secure that assets are managed effectively and efficiently, including safety, compliance, maintenance and improvement to ensure a safe and operational environment for the business, co-workers and customers
Perform daily standard routines, inspection, testing and maintenance, repairs & improvements
Supervise works executed by an external FM supplier, maintaining strict adherence with all applicable local regulations and internal mandatories
Conduct and document safety checks / maintenance on the technical building systems
Carry out repair and maintenance work as well as new installations
Coordinate and supervise external companies
Respond to issues ensuring customer oriented and timely resolutions
Fulfill administrative requirements to maintain inventory accuracy, to keep track of all reported cases and to enable a complete and correct follow-up

What we offer

5 weeks of Paid Annual Leave, Parental Leave Pay, and more
24/7 access to our Employee Assistance Program for health and wellbeing support
15% discount for co-workers
Affordable, nutritious meals with complimentary drinks in our co-worker restaurant
Provided co-worker uniform

Fulltime

Workplace Experience Manager

As our Workplace Experience Manager, you will be the custodian of the colleague ...

Location

United Kingdom , London

Salary:

Not provided

ELEMIS

Expiration Date

Until further notice

Requirements

Proven track record in office, workplace, or hospitality management within a premium environment
Naturally warm and polished, with the presence to host VIPs and senior stakeholders
Proactive, solutions-focused, and always one step ahead in anticipating needs
Strong organisational and leadership skills with the ability to motivate through influence
Outstanding attention to detail
Passionate about creating an inclusive, welcoming, and sustainable workplace
Calm under pressure, adaptable, and service-driven
Tech confident, with working knowledge of Microsoft Office and workplace systems

Job Responsibility

Curate the guest journey from arrival to departure, ensuring every interaction reflects ELEMIS’ luxury standards
Ensure the ambience of all guest-facing areas (lighting, scent, music, displays) conveys our premium brand identity
Train and coach the Front of House team in hospitality excellence
Monitor service standards and gather feedback from colleagues and visitors to continuously raise the experience
Personally host VIPs and senior stakeholders
Lead and inspire the Front of House team to deliver world-class service and seamless office operations
Conduct regular 1:1s, contribution discussions, and provide clear development plans
Ensure daily reception coverage with no service gaps
Monitor phone/email response standards
Maintain a tidy, well-stocked, and well-functioning office space

What we offer

Generous Staff Discount on all your favourite ELEMIS products and spa treatments, as well as discounts on L'OCCITANE Group products
Excellent well-being policies including enhanced Maternity & Paternity policies, Income Protection, Life Assurance
Generous Holiday Allowance, increasing with length of service
Company Pension Scheme
Healthcare Cash Plan (with Dental)
Employee Assistance Programme for all Associates and their families
Cycle to Work Scheme, Season Ticket Loan, Length of Service Awards

Fulltime

Interim Facilities Manager

Are you an experienced Facilities Manager looking for a temporary role in the vi...

Location

United Kingdom , Newburn

Salary:

35000.00 - 40000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in facilities management
Strong organisational skills and the ability to manage multiple projects simultaneously
Excellent communication and interpersonal skills to work effectively with all levels of staff
A proactive approach to problem-solving and a keen eye for detail

Job Responsibility

Oversee and manage all aspects of facilities operations, ensuring a safe and efficient working environment
Coordinate maintenance, repair, and renovation projects to enhance workplace functionality
Collaborate with various departments to address their facility needs
Implement and monitor health and safety protocols to ensure compliance
Manage vendor relationships and negotiate contracts for services

What we offer

Discount Vouchers: Enjoy savings on a variety of high street brands
Eye Care Vouchers: Your vision matters to us!
Pension Scheme Option: Secure your future with employer contributions
28 Days Paid Annual Leave: Earned weekly, perfect for those well-deserved breaks

Fulltime

Global Facilities Manager

Global Facilities Manager position managing day-to-day operations of London offi...

Location

United Kingdom , London

Salary:

50000.00 - 60000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

A proven background in a fast-paced facilities management role, ideally with for managing multiple office locations globally
Proven track record of managing multi million, complex, multiple stakeholder office relocation projects, including leadership of selection, design, construction, dilapidations move and embedding phases
Strong knowledge of Health & Safety, ISO standards, and compliance requirements for office environments
Proven experience negotiating and managing service providers, leases, and facilities contracts to timescale and within budget
Ability to engage and influence stakeholders at all levels, from senior leadership to external partners including preparing and delivering presentations
Strong organisational skills with the ability to lead and plan end-to-end projects, manage timelines, and deliver against milestones
Excellent verbal and written communication, with the ability to drive engagement and maintain a positive workplace culture and to lead consultation processes
Ability to stay calm under pressure and resolve issues quickly in a fast-paced environment
Strong IT proficiency, including advanced skills in Microsoft Excel and Word

Job Responsibility

Manage the day-to-day operations of the London office, ensuring a safe, efficient, and welcoming environment for employees and visitors
Partner with HR and IT to ensure smooth onboarding and offboarding, providing health and safety introductions and office access for employees
Liaise with building management regarding general maintenance and repairs
Manage London office contracts for equipment and services
Organise new employee welcome packs
Manage London office stock and order supplies as needed
Order working from home equipment for employees and update their asset records accordingly
Ensure all global offices comply with relevant workplace, environmental, and building regulations
Take ownership of ISO audit compliance requirements, including health & safety and office security
Maintain and regularly review office risk assessments and security/emergency procedures

What we offer

Annual discretionary 20% bonus based on company and individual performance
Contributions towards learning and development
25 days annual leave plus BHs, increasing with service
Options to buy and sell up to 5 additional days annual leave per year
Private medical insurance
Life assurance x4 of basic salary
Pension contribution - employer matches contributions up to a maximum of 8%

Fulltime

Manager, Workplace Experience

As the Workplace Experience Site Lead, you’ll oversee the day-to-day experience ...

Location

Ireland , Dublin

Salary:

Not provided

Intercom

Expiration Date

Until further notice

Requirements

Minimum of 4+ years of experience in Workplace Experience with a significant emphasis on creating and delivering improved employee experiences
Minimum of 2+ years of Management experience
Possess strong leadership skills with a proven ability to coach and develop a team
Demonstrate exceptional budget management skills with a track record of building business cases and managing expenses effectively
Exhibit strong attention to detail, organizational planning, time management, and multitasking abilities
Exceptional verbal and written communication skills to effectively interact with all levels from a vendor to executive
Experience and comfort in working within a fast-paced office environment

Job Responsibility

Design and implement strategies that drive workplace efficiency and elevate the overall employee experience
Deliver a best-in-class front-of-house experience, ensuring a welcoming, functional, and polished environment for all employees and guests
Plan and execute local employee events that are engaging, on-brand, and aligned with budget expectations
Oversee daily food programs, including catering, snacks, and event-related offerings, ensuring quality and consistency
Serve as a cultural ambassador - leading internal activations, team-building initiatives, and community-driven events
Maintain a high standard of office cleanliness, functionality, and brand alignment through daily oversight
Partner cross-functionally to coordinate space planning, office moves, renovations, and facility repairs
Manage and triage office-related requests, ensuring timely resolution within defined SLAs
Develop, implement, and uphold office policies, procedures, and operational processes

What we offer

Competitive salary and equity in a fast-growing start-up
We serve lunch every weekday, plus a variety of snack foods and a fully stocked kitchen
Regular compensation reviews - we reward great work!
Pension scheme & match up to 4%
Peace of mind with life assurance, as well as comprehensive health and dental insurance for you and your dependents
Flexible paid time off policy
Paid maternity leave, as well as 6 weeks paternity leave for fathers, to let you spend valuable time with your loved ones
If you’re cycling, we’ve got you covered on the Cycle-to-Work Scheme. With secure bike storage too
MacBooks are our standard, but we also offer Windows for certain roles when needed

Fulltime

Administrative and Facilities Manager

We are recruiting a proactive Administrative and Facilities Manager to join our ...

Location

United States , Minneapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 5 years of experience in a similar role within facilities
Proven experience in Billing and Data Entry
Demonstrated ability to process invoices accurately and efficiently
Proficient in Microsoft Excel, including use of advanced functions and macros
Significant experience in Facilities Management, including maintenance scheduling and vendor coordination
Comprehensive knowledge and experience in Administrative Office tasks, such as filing, scheduling, and correspondence
Excellent communication and interpersonal skills
Ability to manage multiple tasks and prioritize effectively
Proven leader and manager
Bachelor’s degree in Business Administration or related field preferred

Job Responsibility

Oversee the Office Services and Administrative teams to drive efficiency and productivity
Implement and manage workplace policies and procedures to ensure a well-organized and effective environment
Respond in a timely manner to the concerns and needs of the staff, providing exceptional service to both internal and external customers
Maintain control of costs and strive for continuous improvement in the workplace environment
Process invoices, manage billing, and maintain accurate data entry records
Utilize Microsoft Excel for various administrative tasks
Manage facilities to ensure a safe and comfortable workspace for all employees

What we offer

medical
vision
dental
life and disability insurance
eligibility to enroll in company 401(k) plan

Fulltime

Workplace Facilities Manager

JLL

Location:
Australia , Canberra

Category:
Real Estate

Contract Type:
Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
February 21, 2026

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