Workplace Facilities Coordinator Job at paretofm (London)

Workplace and Facilities Coordinator

We are looking for a Workplace and Facilities Coordinator to join our team of 4 ...

Location

United Kingdom , London

Salary:

34503.00 GBP / Year

14forty

Expiration Date

Until further notice

Requirements

Share our Rapport values: Create Rapport, Be Brilliant, Innovative Spirit, Walk Tall, and Stronger Together
Have experience with CAFM systems and be confident in using them
Bring a can-do attitude, always looking for solutions
Have great attention to detail, ensuring nothing gets missed
Be confident using Excel and handling data reports
Thrive in a fast-paced environment, staying calm under pressure
Be a team player, supporting colleagues and creating a positive workplace

Job Responsibility

Manage helpdesk tickets, ensuring they are maintained accurately, actioned and resolved promptly
Follow-up on outstanding requests to ensure completion
Coordinate meeting room bookings and arrange catering as needed
Assist in creating weekly reports on helpdesk activity
Support the reception team with refresher training for holiday cover
Work closely with internal teams to improve processes and enhance service delivery
Provide a warm, professional, and proactive service to all building users

What we offer

Exclusive travel and grocery discounts
Life assurance and cash rewards
Free lunch and a free gym on site
Contributory pension scheme
Wellness programs
Employee Assistance Program
Digital GP services
Endless learning and development opportunities
WOW Awards for outstanding peers
One paid day off annually to support a cause

Fulltime

Sr Facilities Coordinator

We are looking for a Sr. Facilities Coordinator to help create an organized, wel...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in facilities coordination, office operations, workplace support, or a similar role
Ability to balance front desk responsibilities with hands-on facilities and administrative tasks in an on-site office environment
Strong organizational skills and close attention to detail when managing supplies, shipments, schedules, and shared spaces
Comfortable lifting and moving packages, preparing larger shipments, and assisting with freight or delivery coordination
Experience working with vendors, building management, or service providers to address maintenance and workplace needs
Familiarity with tools or systems such as CMMS, conference room coordination platforms, Computerized Maintenance Management Systems, or Kronos Timekeeping System
Clear communication skills and a team-oriented approach with a willingness to assist wherever needed
Ability to work on site five days per week with flexibility to support occasional events or office activities outside standard hours

Job Responsibility

Manage reception coverage by greeting visitors, handling deliveries, and providing day-to-day front desk support for the office
Keep workplace operations running efficiently by monitoring shared spaces, replenishing supplies, and responding to routine employee requests
Coordinate incoming and outgoing shipments, including courier arrangements, FedEx preparation, package tracking, and support for larger freight deliveries
Assist with workstation and onboarding setup to ensure new employees have the equipment and space they need on their first day
Perform regular walkthroughs to identify cleanliness, safety, or maintenance concerns and escalate issues to building management or service providers when needed
Support minor facilities troubleshooting and work with vendors, IT partners, or property management to resolve operational issues beyond basic repairs
Help maintain kitchens, conference rooms, bathrooms, and other common areas through light cleaning, organization, and dishwasher support as needed
Contribute to office events and internal gatherings by assisting with room setup, catering coordination, and on-site logistics
Maintain accurate records related to maintenance activity, supply inventory, shipments, work orders, and vendor services
Provide support for office moves, furniture setup, waste coordination, and space adjustments to meet changing workplace needs

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Facilities Coordinator

The Facilities Coordinator supports the day-to-day operations of a company’s fac...

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate’s or bachelor’s degree preferred
1+ years of facilities, office administration, workplace operations, or related experience
Strong organizational and communication skills
Ability to manage multiple tasks and prioritize effectively
Proficiency with Microsoft Office and facility/work order systems
Customer service mindset and problem-solving ability
Knowledge of basic building operations and vendor coordination preferred

Job Responsibility

Coordinate daily facility operations across office or building locations
Submit and track maintenance and repair requests
Serve as a point of contact for building management, vendors, and service providers
Monitor office space, equipment, and common areas to ensure they are well maintained
Assist with office moves, workstation setups, and space planning
Manage inventory and ordering of office, kitchen, and facility supplies
Support health, safety, and security procedures and compliance requirements
Maintain records related to maintenance, service contracts, inspections, and facility requests
Help coordinate preventative maintenance schedules
Respond to employee facility-related questions and service requests

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Facilities Coordinator

We are seeking a proactive and organised Facilities Coordinator (Part-Time) to j...

Location

Australia , Burwood

Salary:

Not provided

Clough

Expiration Date

Until further notice

Requirements

Previous experience in an office administration, office coordination, reception or similar support role
Strong organisational skills with the ability to manage multiple priorities and deadlines
Professional presentation and excellent customer service skills
Strong written and verbal communication skills
High attention to detail and strong problem-solving abilities
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel and PowerPoint
Ability to work independently while contributing positively to a team environment
Experience maintaining records, filing systems and administrative processes
A flexible, proactive and hands-on approach to work
Current driver's licence essential

Job Responsibility

Act as the first point of contact for visitors, contractors and stakeholders, ensuring a professional and welcoming office environment
Support the Facilities Manager and wider project team with day-to-day office administration and coordination activities
Coordinate meeting rooms, catering, project events and functions, including room bookings, equipment setup and attendee communications
Maintain office supplies, stationery, kitchen stock and workplace amenities
Coordinate maintenance and basic troubleshooting of office equipment, including printers, photocopiers and workplace systems
Assist with the preparation, formatting and distribution of reports, presentations, correspondence and project documentation
Maintain filing systems, records and electronic directories to ensure accurate document management
Support procurement, collection and distribution of office and project supplies
Undertake general operational and logistical support tasks, including collection and delivery of supplies, catering, materials and equipment between offices and sites as required
Attend external suppliers and stores to collect office, site or event-related items where required

What we offer

Flexible part-time arrangement (3 days per week)
Opportunity to work on Victoria's largest infrastructure project
A collaborative and supportive team culture
Exposure to a diverse range of project functions and stakeholders
Career development opportunities within a major international joint venture

Parttime

Temporary Office Manager (Workplace & Facilities)

We're partnering with a fast-paced, innovative software company based in S3 to r...

Location

United Kingdom , Sheffield

Salary:

14.50 - 15.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in Office Management, Workplace Experience, or Facilities
Highly organised with strong attention to detail
Proactive and able to hit the ground running in a short-term role
Confident managing multiple priorities in a fast-paced environment
Strong communication and stakeholder management skills

Job Responsibility

Manage facilities, maintenance coordination, and supplier/vendor relationships
Oversee workplace operations and general office administration
Maintain high standards across meeting rooms, kitchens, and office spaces
Coordinate health & safety requirements and compliance documentation
Support workplace readiness and ensure all operational standards are met
Deliver internal communications including presentations, digital signage, posters, and announcements
Support employee engagement initiatives, events, and culture programmes
Coordinate weekly catering, snacks, and lunches (particularly Thursdays)
Track budgets, process invoices, and manage operational administration
Support vendor on-boarding and supplier coordination

What we offer

Immediate start with a well-regarded software business
Friendly, collaborative office environment
Opportunity to make a real impact over a short assignment

Fulltime

Facilities Coordinator

We are looking for a Facilities Coordinator to support daily onsite operations i...

Location

United States , El Segundo

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent and up to two years of relevant experience in facilities support, reception, office coordination, or a similar environment
Ability to follow established processes, carry out routine responsibilities, and work effectively with close guidance when needed
Clear verbal and written communication skills for assisting visitors, employees, vendors, and service providers
Proficiency with Microsoft Office applications, including Word, Excel, and Outlook, along with general computer literacy
Strong organizational skills with attention to detail and a proactive, service-oriented approach to workplace support
Basic math ability for simple calculations related to office or hospitality tasks
Comfortable working onsite in a front-facing role that requires professionalism, responsiveness, and sound judgment
Customer-focused mindset with the ability to maintain a welcoming experience while supporting operational needs

Job Responsibility

Welcome employees, clients, candidates, and other guests, manage sign-in procedures, and coordinate visitor access in line with site security practices
Oversee the reception area to ensure shared spaces remain presentable, orderly, and ready for daily business activities
Arrange conference rooms for meetings by coordinating setup needs, technology requests, catering, and support from building or janitorial teams
Receive, sort, log, and distribute incoming mail, packages, and freight, and organize courier or messenger services when needed
Provide administrative support such as stocking office materials, handling routine clerical tasks, and assisting with day-to-day office operations
Support guest hospitality needs by helping coordinate services such as transportation arrangements, reservations, and related accommodations
Assist with planning and setup for workplace activities and employee engagement events as directed by the facilities team
Identify issues involving furniture, fixtures, or equipment and communicate them promptly to facilities or property management for resolution
Follow established procedures to complete assigned tasks accurately and provide additional operational support as requested by the supervisor

What we offer

medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Facilities Coordinator

We are looking for a Facilities Coordinator to support day-to-day workplace oper...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in shipping and receiving operations, including hands-on knowledge of regulated or compliance-sensitive shipments
Previous exposure to facilities, workplace services, property support, or site operations in an onsite environment
Strong customer service and communication skills with the ability to interact effectively with clients, vendors, and internal stakeholders
Ability to complete physical tasks such as lifting, moving, or transporting materials and equipment weighing up to 50 pounds
Proficiency with basic computer applications, including Microsoft Outlook, Microsoft Excel, and work order or tracking systems
Solid attention to detail for documentation, recordkeeping, and adherence to safety, security, and operational procedures
High school diploma or equivalent credential

Job Responsibility

Manage incoming and outgoing packages, materials, and deliveries while ensuring items are logged, sorted, and routed accurately
Prepare shipments that require regulated handling and complete documentation in accordance with applicable compliance and safety guidelines
Work closely with couriers, freight providers, vendors, and internal teams to coordinate timely pickups, deliveries, and shipment status updates
Maintain organized records for shipping activity, tracking details, inventory levels, and related operational paperwork
Support the facility through routine inspections, light maintenance tasks, minor issue resolution, and escalation of larger repair needs
Create, monitor, and follow up on service requests and external vendor work orders to help keep the site operating efficiently
Assist with workplace upkeep in shared areas such as break spaces and help maintain a clean, orderly, and welcoming environment
Serve as the primary onsite point of contact for visitors, clients, and service providers by delivering responsive and attentive customer support

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Workplace Coordinator

Are you a polished, professional, and proactive individual looking for your next...

Location

United Kingdom , City Of London

Salary:

14.00 - 15.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous reception or front-of-house experience within a corporate environment
Exceptional communication and interpersonal skills
Highly organised with strong attention to detail
Proactive, adaptable, and able to multitask
A professional and polished presentation

Job Responsibility

Meeting and greeting clients and visitors with a warm and professional manner
Managing front-of-house operations, including handling calls and emails
Coordinating meeting rooms, bookings, and office spaces
Supporting internal teams with workplace coordination tasks
Overseeing office supplies, facilities, and general upkeep
Ensuring the office environment remains organised, presentable, and efficient

What we offer

Competitive hourly rate
Opportunity to work in a premium, modern office environment
Central London location with excellent transport links
Office Angels Boost Benefits, including discounts, wellbeing support, and more
A supportive and professional team environment

Fulltime

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Workplace Facilities Coordinator

Job Description

Job Responsibility

Requirements

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