Workplace/Facilities Coordinator Job at Beacon Hill (Kansas City)

Workplace Experience Coordinator

A great workplace starts with great organization. Join us as an Workplace Experi...

Location

Poland , Kraków

Salary:

Not provided

Keepit

Expiration Date

Until further notice

Requirements

Strong organizational skills and a natural ability to keep things structured, tidy, and well-organized
A genuine interest in creating a welcoming, comfortable, and well-functioning office environment where people enjoy working
Previous experience in a similar role (Office Coordinator, Office Manager, Workplace/Facilities support or similar). Experience in hospitality, tourism, or service-oriented environments will be considered a strong advantage
Advanced verbal and written communication skills in English and Polish
At least 2 years of experience working with Microsoft 365 tools, including Teams and Excel
A people-oriented mindset with strong communication skills and a collaborative approach to working with different teams and stakeholders
Strong sense of ownership and attention to detail, with an eye for maintaining an organized and pleasant office space
Working on the spot in the office from 9 AM to 5 PM

Job Responsibility

Maintaining order and a well-organized office environment, including kitchen and common areas, ensuring the space is welcoming and comfortable for everyone
Coordinating with the landlord, vendors, and cleaning staff to ensure the office runs smoothly
Managing office supplies, including ordering groceries and stationery, handling deliveries, and keeping shared spaces well stocked
Organizing company events and supporting the preparation of Summits and team-building activities
Supporting office expansion projects, including seating arrangements and workplace planning
Cooperating closely with Internal IT and Security, including managing and issuing office key cards
Sending documents or gifts to remote employees and coordinating shipments with courier services
Participating in the onboarding process and helping create a welcoming first experience for new employees

What we offer

4 additional working days of vacation leave per full calendar year
3 days of internal sick leave without a doctor`s note
Health and Life Insurance
Employee Capital Plan (PPK)
Multisport card compensation
Coverage of professional training sessions, meetups, etc.
English-speaking club with native speakers
Polish language classes
Internet and Glasses reimbursement
Cosy office in Krakow city centre (Długa, 72) with beverages, fruit, and cookies

Fulltime

IT Site Lead

Ramp is on a mission to become the most productive company in the world, and our...

Location

United States , San Francisco; New York

Salary:

145760.00 - 200420.00 USD / Year

Ramp

Expiration Date

Until further notice

Requirements

3+ years of hands-on IT support or IT operations experience in a modern, fast-paced environment
Strong troubleshooting across macOS and Windows devices (hardware, OS, peripherals, common productivity tools)
Deep familiarity with tools like Google Workspace, Slack, Okta, Notion, and MDM solutions (Jamf preferred)
Solid understanding of identity and access management concepts (provisioning, least privilege, SSO, SAML)
Strong prioritization, follow-through, and clear communication
A self-starter mindset with strong attention to detail and the ability to navigate ambiguity independently
Ability to work onsite in New York City or San Francisco, 5 days/week

Job Responsibility

Serve as the primary IT point of contact for the NYC or SF office, providing high-touch, in-person support 5 days/week while contributing to company-wide support via our centralized IT help channel
Troubleshoot and resolve issues across macOS and Windows, SaaS applications, identity/access (SSO/SAML), networking, printers, and AV/conferencing systems
Own the reliability of office technology: WiFi, conference rooms, printers, and other site-specific systems—coordinating with vendors and building management as needed
Lead onsite new hire onboarding (device setup, account access readiness, office setup), ensuring a consistent Ramp experience from day one
Run employee lifecycle workflows (Joiner/Mover/Leaver) in partnership with People and Security, including secure offboarding and device returns
Manage hardware inventory and device lifecycle from procurement and staging through deployment, repair, recovery, and secure retirement
Create and maintain clear documentation for IT processes and employee-facing resources
turn repeat issues into playbooks and self-service guidance
Identify and deliver automation opportunities to reduce repetitive work and improve speed/quality of support (including AI-powered tools where appropriate)
Partner cross-functionally with Security, People, Workplace/Facilities, and vendors to improve the employee experience and execute local IT projects

What we offer

100% medical, dental & vision insurance coverage for you
Partially covered for your dependents
One Medical annual membership
401k (including employer match on contributions made while employed by Ramp)
Flexible PTO
Fertility HRA (up to $10,000 per year)
Parental Leave
Unlimited AI token usage
Pet insurance
Centralized home-office equipment ordering for all employees

Fulltime

Corporate Security Operations Manager

As Corporate Security Operations Manager for Tokyo, you will lead day-to-day cor...

Location

Japan , Tokyo

Salary:

Not provided

OpenAI

Expiration Date

Until further notice

Requirements

8-10 years of experience in corporate security, protective services, law enforcement, military, or a combination of relevant fields, with demonstrated progression in responsibility
Proven experience leading physical security operations in a modern office environment, ideally within tech or other high-confidentiality settings
Demonstrated capability to manage security vendors and a contract guard force (performance management, post orders, SLAs/KPIs, incident standards)
Strong incident management experience, including real-world response and after-action improvement
Exceptional interpersonal skills with a track record of delicately managing cross-functional stakeholders, employee concerns, and leadership expectations
Professional/Business English and Japanese fluency (written and spoken), including the ability to write clear incident reports and present risk decisions to regional/global partners
Sound judgment, discretion, and ability to handle sensitive issues with confidentiality
Comfort operating in a global environment across time zones, with a bias for collaboration and pragmatic solutions
A strong ethical foundation and a commitment to OpenAI’s mission and values

Job Responsibility

Operationalizing the Tokyo office physical security program: access control, visitor management, incident response, and office security operations
Managing security vendors and the contract guard force (post orders, performance, coverage, KPIs/SLAs, and continuous improvement)
Partnering closely with Workplace/Facilities, HR, IT/InfoSec, Legal, and office leadership to implement sensible, employee-friendly security controls
Leading local incident response and follow-through (documentation, after-action reviews, corrective actions)
Supporting security planning for in-office events, leadership visits, and business travel into/out of Tokyo as needed
This may also include supporting the APAC regional manager in day to day administration of the Seoul office, as required
Driving emergency preparedness (earthquake readiness, evacuation/muster processes, tabletop exercises/drills in coordination with Workplace)

Fulltime

New

Vice President

iCapital is looking to hire an investment product specialist Vice President to s...

Location

China , Hong Kong

Salary:

Not provided

iCapital Network

Expiration Date

Until further notice

Requirements

10+ years of experience working within the alternative investment industry in a client facing capacity (e.g., Investor relations at GPs or distribution specialist at placement agents, fund of funds and asset management firms with alternative investment product experience)
A self-starter who demonstrates the ability to work in a fast-paced entrepreneurial environment and follow a rigorous sales process
Strong team orientation with exceptional organizational and interpersonal skills especially in a cross-boarder and small team-working environment
Strong with Microsoft powerpoint and has excellent verbal and written communication skills
Local regulatory licensing is required
Relevant language skills is a plus

Job Responsibility

Leverage a consultative sales process to acquire new relationships, expand existing client relationships, and service assets under management
Develop high level of sales proficiency with iDirect offerings in private equity, private credit, and hedge funds and other future iDirect products and a good understanding of the asset class as well as product comparison purposes
Traveling is required to markets to meet with gatekeepers, advisors, industry bodies, end clients in support of the broader sales and educational effort
Assist in the planning and execution of roadshows and conferences
Work alongside the in region Client Solutions team personnel on client pitches, product positioning, and sales campaigns
Leverage technology input and reporting tools to support sales management activities

Fulltime

Customer Assistant II

Location

United States , Amherst

Salary:

26.06 - 29.33 USD / Hour

Massachusetts Municipal Association

Expiration Date

Until further notice

Requirements

High school degree or equivalent PLUS one to three years of experience in accounting, bookkeeping, or cash handling
OR any equivalent combination of related education and experience that demonstrates the ability to successfully perform the responsibilities of the position

Job Responsibility

Perform a full range of complex procedural accounting and clerical duties associated with computation, reconciliation and posting to accounts for town collection areas (e.g., Water and Sewer, Parking)

Fulltime

Care Assistant - Days

Are you ambitious? Do you want something else? Are you looking for new energy? W...

Location

United Kingdom , Poynton

Salary:

12.75 GBP / Hour

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

No previous experience or qualifications needed
Enhanced DBS check in relation to Children and Adults required

Job Responsibility

Support with personal care needs
Help residents take part in a wide range of special interests and activities that support their health and wellbeing such as arts and crafts, watching the footie, drama, musical evenings, gardening, shopping trips and social occasions

What we offer

Discounts on Shopping, Fashion, Days out, Travel, Entertainment and lots more
Flex Earn – Earned wage access
FREE face-to-face counselling for you and your family
Staff recognition award ceremonies
£30 voucher available every month for the nominated Employee of the month
Opportunities for training and career progression
Salary Sacrifice Pension scheme
Blue Light Card – up to 50% discount across 100’s of retailers
Access to a FREE eye test and discounted glasses
Cashback card – save up to £500 annually

Fulltime

DPW Highway Equipment Operator

The town of Littleton is seeking qualified applicants for a full-time 40-hour/we...

Location

United States , Littleton

Salary:

24.56 - 29.54 USD / Hour

Massachusetts Municipal Association

Expiration Date

July 17, 2026

Requirements

Valid driver's license
CDL class B
Hoisting license 2B/1C minimum (or ability to obtain within 12 months)
Ability to operate heavy equipment, riding mowers, snow and ice equipment, power and hand tools
Snow and ice operations, drainage system experience and roadway construction knowledge preferred

Job Responsibility

Perform routine work assisting in all Public Works construction, maintenance and repair projects
Operate heavy equipment, riding mowers, snow and ice equipment, power and hand tools

What we offer

On call standby stipend
Winter standby stipend
Licenses and clothing stipends per union contract
Overtime available

Fulltime

!

Grant Accountant

We are looking for a detail-oriented Grant Accountant to join our team in Vernon...

Location

United States , Vernon

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience managing grant accounting activities, including budget tracking, reporting, and compliance oversight
Knowledge of government grant requirements and nonprofit accounting practices, including restricted fund management
Ability to prepare reconciliations, journal entries, and financial analyses related to grant-funded operations
Familiarity with revenue recognition principles and month-end close processes tied to grants
Proficiency with grant management and fund administration in an accounting environment
Experience working with Abila MIP or similar nonprofit accounting software
Strong analytical skills with the ability to interpret budget variances and maintain accurate financial records

Job Responsibility

Oversee grant budgets, spending activity, and funding balances to help maintain accurate financial control across active awards
Review transactions to confirm costs are properly assigned, permitted under grant terms, and aligned with applicable funding requirements
Prepare grant-specific financial schedules, account reconciliations, and supporting documentation for internal review and external reporting
Develop and submit financial reports for grantors based on required deadlines, formats, and compliance expectations
Support audit activity by organizing records, responding to documentation requests, and assisting with grant-related testing and reviews
Partner with program leaders to build grant budgets, evaluate spending trends, and explain budget-to-actual differences
Record journal entries and maintain general ledger accuracy for grant revenue, expenditures, and fund classifications
Distinguish restricted and unrestricted funding appropriately to support proper accounting treatment and financial reporting
Collaborate with development and program teams to provide financial guidance on proposals, reporting obligations, and allowable use of funds

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan
Deferred compensation plan
Paid time off for vacation, personal needs, and sick time
Paid holidays

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Workplace/Facilities Coordinator

Job Description

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