CrawlJobs Logo
Beacon Hill Logo Beacon Hill · Office Administration

Workplace/Facilities Coordinator

United States, Kansas City 22.00 - 26.00 USD / Hour · Job Posted May 27, 2026
Apply Position
Job Link Share

Job Description

We are seeking a proactive and detail-oriented Workplace Coordinator to support day-to-day operations, monitor performance, and coordinate a small team of multi-skilled operatives. This role requires strong communication and organizational skills, as you’ll work closely with clients, landlords, managing agents, and vendor partners to ensure smooth facility operations and exceptional service delivery.

Job Responsibility

  • Provide excellent customer service to all internal and external visitors
  • Manage all front of house services and appropriately direct incoming queries
  • Plan and assist with physical setup of events and meeting spaces including furniture, signage, and equipment
  • Support other facilities team services as required
  • Manage printer room and breakroom restocks
  • Identify areas of focus and needs to escalate to the FM team
  • Engage with the occupants to ensure business operation satisfaction
  • Actively walk the café spaces during peak hours
  • Job sharing with other team members, predominately the front desk support
  • Any and all other jobs as assigned

Requirements

  • Bachelor’s degree in a related field preferred
  • Strong proficiency in Microsoft Word, Excel, and Outlook
  • Excellent verbal and written communication skills
  • Strong organizational abilities and attention to detail
  • Ability to work independently and collaboratively in a fast-paced environment
  • Self-motivated with a confident, energetic, and professional attitude
  • Flexible and able to manage multiple priorities effectively
Beacon Hill - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Workplace/Facilities Coordinator

8 matching positions

Workplace Experience Coordinator

A great workplace starts with great organization. Join us as an Workplace Experi...
Location
Location
Poland , Kraków
Salary
Salary:
Not provided
keepit.com Logo
Keepit
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong organizational skills and a natural ability to keep things structured, tidy, and well-organized
  • A genuine interest in creating a welcoming, comfortable, and well-functioning office environment where people enjoy working
  • Previous experience in a similar role (Office Coordinator, Office Manager, Workplace/Facilities support or similar). Experience in hospitality, tourism, or service-oriented environments will be considered a strong advantage
  • Advanced verbal and written communication skills in English and Polish
  • At least 2 years of experience working with Microsoft 365 tools, including Teams and Excel
  • A people-oriented mindset with strong communication skills and a collaborative approach to working with different teams and stakeholders
  • Strong sense of ownership and attention to detail, with an eye for maintaining an organized and pleasant office space
  • Working on the spot in the office from 9 AM to 5 PM
Job Responsibility
Job Responsibility
  • Maintaining order and a well-organized office environment, including kitchen and common areas, ensuring the space is welcoming and comfortable for everyone
  • Coordinating with the landlord, vendors, and cleaning staff to ensure the office runs smoothly
  • Managing office supplies, including ordering groceries and stationery, handling deliveries, and keeping shared spaces well stocked
  • Organizing company events and supporting the preparation of Summits and team-building activities
  • Supporting office expansion projects, including seating arrangements and workplace planning
  • Cooperating closely with Internal IT and Security, including managing and issuing office key cards
  • Sending documents or gifts to remote employees and coordinating shipments with courier services
  • Participating in the onboarding process and helping create a welcoming first experience for new employees
What we offer
What we offer
  • 4 additional working days of vacation leave per full calendar year
  • 3 days of internal sick leave without a doctor`s note
  • Health and Life Insurance
  • Employee Capital Plan (PPK)
  • Multisport card compensation
  • Coverage of professional training sessions, meetups, etc.
  • English-speaking club with native speakers
  • Polish language classes
  • Internet and Glasses reimbursement
  • Cosy office in Krakow city centre (Długa, 72) with beverages, fruit, and cookies
  • Fulltime
Read More
Arrow Right

Corporate Security Operations Manager

As Corporate Security Operations Manager for Tokyo, you will lead day-to-day cor...
Location
Location
Japan , Tokyo
Salary
Salary:
Not provided
openai.com Logo
OpenAI
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 8-10 years of experience in corporate security, protective services, law enforcement, military, or a combination of relevant fields, with demonstrated progression in responsibility
  • Proven experience leading physical security operations in a modern office environment, ideally within tech or other high-confidentiality settings
  • Demonstrated capability to manage security vendors and a contract guard force (performance management, post orders, SLAs/KPIs, incident standards)
  • Strong incident management experience, including real-world response and after-action improvement
  • Exceptional interpersonal skills with a track record of delicately managing cross-functional stakeholders, employee concerns, and leadership expectations
  • Professional/Business English and Japanese fluency (written and spoken), including the ability to write clear incident reports and present risk decisions to regional/global partners
  • Sound judgment, discretion, and ability to handle sensitive issues with confidentiality
  • Comfort operating in a global environment across time zones, with a bias for collaboration and pragmatic solutions
  • A strong ethical foundation and a commitment to OpenAI’s mission and values
Job Responsibility
Job Responsibility
  • Operationalizing the Tokyo office physical security program: access control, visitor management, incident response, and office security operations
  • Managing security vendors and the contract guard force (post orders, performance, coverage, KPIs/SLAs, and continuous improvement)
  • Partnering closely with Workplace/Facilities, HR, IT/InfoSec, Legal, and office leadership to implement sensible, employee-friendly security controls
  • Leading local incident response and follow-through (documentation, after-action reviews, corrective actions)
  • Supporting security planning for in-office events, leadership visits, and business travel into/out of Tokyo as needed
  • This may also include supporting the APAC regional manager in day to day administration of the Seoul office, as required
  • Driving emergency preparedness (earthquake readiness, evacuation/muster processes, tabletop exercises/drills in coordination with Workplace)
  • Fulltime
Read More
Arrow Right

Workplace Team Leader

An incredible opportunity to take charge of workplace operations in one of the U...
Location
Location
United Kingdom , London
Salary
Salary:
Not provided
ampa.co.uk Logo
Ampa - Legal & Professional Services
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 5+ years’ experience managing Workplace/Facilities operations in a professional services environment
  • Strong leadership experience across multi-site operations
  • High-level understanding of statutory and compliance requirements
  • Proven background managing front-of-house teams and high-volume workplace operations
  • Excellent communication skills, with resilience and confidence in handling complex situations
  • Strong budgeting, troubleshooting, and contractor-management experience
  • Proficiency across Microsoft 365, Teams, and workplace technologies
  • Hands-on mindset with the ability to thrive in a fast-paced environment
  • Experience delivering process improvements and operational efficiencies
Job Responsibility
Job Responsibility
  • Build strong relationships across the business to understand needs and deliver an exceptional, professional service
  • Ensure all requests, enquiries, and workspace standards are delivered to high service levels
  • Liaising with Internal events team to support all managed and non-managed events at locations of responsibility
  • Maintain excellent housekeeping and a welcoming, high-quality environment for all building users
  • Oversee visitor management processes, ensuring compliance and exceptional first impressions
  • Supporting appropriate objectives and strategies with the Regional Workplace Managers to deliver an outstanding service
  • Lead day-to-day operational delivery across Workplace services, including reception, meeting suites, catering, cleaning, vending, and document services
  • Manage and review SLAs, drive continuous improvement, and ensure value for money
  • Oversee contractor performance, reporting, and relationship management
  • Supervise external contractors and building management teams as required
  • Fulltime
Read More
Arrow Right

IT Site Lead

Ramp is on a mission to become the most productive company in the world, and our...
Location
Location
United States , San Francisco; New York
Salary
Salary:
145760.00 - 200420.00 USD / Year
ramp.com Logo
Ramp
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3+ years of hands-on IT support or IT operations experience in a modern, fast-paced environment
  • Strong troubleshooting across macOS and Windows devices (hardware, OS, peripherals, common productivity tools)
  • Deep familiarity with tools like Google Workspace, Slack, Okta, Notion, and MDM solutions (Jamf preferred)
  • Solid understanding of identity and access management concepts (provisioning, least privilege, SSO, SAML)
  • Strong prioritization, follow-through, and clear communication
  • A self-starter mindset with strong attention to detail and the ability to navigate ambiguity independently
  • Ability to work onsite in New York City or San Francisco, 5 days/week
Job Responsibility
Job Responsibility
  • Serve as the primary IT point of contact for the NYC or SF office, providing high-touch, in-person support 5 days/week while contributing to company-wide support via our centralized IT help channel
  • Troubleshoot and resolve issues across macOS and Windows, SaaS applications, identity/access (SSO/SAML), networking, printers, and AV/conferencing systems
  • Own the reliability of office technology: WiFi, conference rooms, printers, and other site-specific systems—coordinating with vendors and building management as needed
  • Lead onsite new hire onboarding (device setup, account access readiness, office setup), ensuring a consistent Ramp experience from day one
  • Run employee lifecycle workflows (Joiner/Mover/Leaver) in partnership with People and Security, including secure offboarding and device returns
  • Manage hardware inventory and device lifecycle from procurement and staging through deployment, repair, recovery, and secure retirement
  • Create and maintain clear documentation for IT processes and employee-facing resources
  • turn repeat issues into playbooks and self-service guidance
  • Identify and deliver automation opportunities to reduce repetitive work and improve speed/quality of support (including AI-powered tools where appropriate)
  • Partner cross-functionally with Security, People, Workplace/Facilities, and vendors to improve the employee experience and execute local IT projects
What we offer
What we offer
  • 100% medical, dental & vision insurance coverage for you
  • Partially covered for your dependents
  • One Medical annual membership
  • 401k (including employer match on contributions made while employed by Ramp)
  • Flexible PTO
  • Fertility HRA (up to $10,000 per year)
  • Parental Leave
  • Unlimited AI token usage
  • Pet insurance
  • Centralized home-office equipment ordering for all employees
  • Fulltime
Read More
Arrow Right
New

Assistant Director of Video Services

K-State Athletics is seeking qualified applicants for an Assistant Director of V...
Location
Location
United States , Manhattan
Salary
Salary:
47500.00 - 50000.00 USD / Year
k-state.edu Logo
Kansas State University
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's degree or equivalent combination of education and training beyond high school, with an emphasis in professional video production, broadcast media, sports media, digital media, or a related field
  • Strong proficiency in Adobe Premiere Pro, Adobe After Effects, and Adobe Photoshop
  • Bachelor's degree in video production, broadcast media, sports media, communications, or a related field
  • Minimum of one year of full-time experience in a collegiate or live-event video production environment
  • Working knowledge of Ross Video Kiva, Expression, and Acuity systems
  • Daktronics Show Control
  • EVS Replay systems
  • and Yamaha audio boards
  • Strong verbal and written communication skills with the ability to collaborate effectively across departments and production teams
  • Demonstrated ability to perform in a fast-paced, high-pressure live production environment while meeting deadlines and adapting to last-minute changes with strong attention to detail
Job Responsibility
Job Responsibility
  • Plan, develop, edit, organize, and manage creative content for videoboards and other in-venue display systems
  • Manage all game day control room operations, including production setup, supervision of student and freelance crew members, live event directing, and overall execution of in-venue videoboard productions
  • Oversee operation and content management of Daktronics display systems across all athletic venues, ensuring proper functionality and timely content updates
  • Perform additional duties and special projects as assigned
What we offer
What we offer
  • Excellent medical, dental and vision health plans
  • Retirement plan (No Vesting Period!!)
  • Generous earned leave plan – vacation and sick
  • Parental leave plan
  • Term life insurance
  • Accidental death and dismemberment insurance
  • Long term disability insurance
  • Paid KSU designated holidays
  • Fulltime
Read More
Arrow Right
New

Government Contracting Specialist

As a Government Contracting Specialist at Air Space Intelligence, you will overs...
Location
Location
United States , Boston
Salary
Salary:
Not provided
airspace-intelligence.com Logo
Air Space Intelligence
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 7+ years of experience in federal government contracting, procurement, or contract administration
  • Strong knowledge of FAR/DFARS and federal acquisition processes
  • Experience supporting contracts with agencies such as the DoD, FAA, NASA, DHS, or related organizations
  • Familiarity with software, SaaS, aerospace, aviation, or defense technology environments
  • Experience with a wide range federal contract vehicles
  • Excellent organizational and project management skills
  • Strong written communication and proposal coordination abilities
  • Ability to manage multiple concurrent deadlines in a fast-paced environment
  • A bias for action and the ability to operate independently
  • Intellectual curiosity and a desire to continuously learn and improve
Job Responsibility
Job Responsibility
  • Oversee and support the full lifecycle of government contracting activities across a portfolio of federal customers and strategic partners
  • Play a critical role in helping Air Space Intelligence navigate and grow within the defense, aerospace, and federal technology ecosystem
  • Work closely with business development, engineering, finance, legal, and executive leadership teams to support contract execution, proposal development, compliance, and strategic customer engagement across agencies including the DoD, FAA, DoT, NASA, DHS, and the U.S. Coast Guard
  • Advocate for advantageous contracting and acquisition solutions with government customers
  • Support pricing strategy development and proposal structuring
  • Assist with pricing documentation, representations and certifications, and compliance matrices
  • Support RFP, RFQ, and RFI responses, teaming agreements, and proposal submissions
  • Provide contracting expertise to shape competitive and compliant proposal strategies
  • Manage the lifecycle of federal contracts, subcontracts, task orders, and contract modifications
  • Ensure compliance with FAR, DFARS, agency supplements, OTAs, and contractual requirements
  • Fulltime
Read More
Arrow Right
New

Quality Engineer

We are a leading developer and manufacturer of mechanical and electronic locking...
Location
Location
Poland , Tychy
Salary
Salary:
Not provided
huf-group.com Logo
Huf Hülsbeck & Fürst GmbH & Co. KG
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Higher technical education
  • Minimum 2 years of professional experience in a similar role within the automotive industry
  • Knowledge of technical drawings and quality tools (Ishikawa, Pareto, correlation diagrams, FMEA, SPC, 3D reports)
  • Ability to work in a team and excellent self-organization skills
  • Very good command of German and/or English
  • Knowledge of DoE and/or TRIZ methodology would be an advantage
Job Responsibility
Job Responsibility
  • Analyzing and resolving ongoing quality issues, both internal and external, related to the production process and product
  • Communicating with customers in case of quality issues and participating in audits and customer visits to improve process and/or product quality
  • Supporting the planning and approval of new product and process launches, both in the development and serial production phases
  • Developing and verifying quality documentation at every stage of the production process
  • Ensuring implementation of customer requirements and monitoring their fulfillment
  • Fulltime
Read More
Arrow Right
New

Enterprise Integration Developer

The Enterprise Integrations Developer will frequently collaborate with teammates...
Location
Location
United States , Manhattan
Salary
Salary:
80000.00 - 85000.00 USD / Year
k-state.edu Logo
Kansas State University
Expiration Date
June 19, 2026
Flip Icon
Requirements
Requirements
  • High school diploma (or equivalent) and six years of relevant experience
  • Five or more years of relevant experience including some combination of the following: Experience in APIs, streaming data services, and/or message queue development
  • Data Integration concepts and strategies: ETL, EL-T, Data Warehousing, event-based processing
  • Database knowledge in SQL, Oracle, MySQL, or PostgreSQL
  • Mentoring and leading by example
  • Excellent oral and written and communication skills
  • Critical thinking ability
  • Excellent logical, analytical, and strong problem-solving capacity
  • Able to find root causes of problems and quickly determine efficient solutions
  • Personable and able to work in a team environment and respectfully interact with technical and non-technical users
Job Responsibility
Job Responsibility
  • Collaborate with teammates for enterprise integrations needs through creative, innovative, and timely solutions
  • Assist in the development of data integration procedures across large, complex, and multiple systems through data movement solutions
  • Data system optimization by searching for effective data gathering techniques to support business functions and production operations
  • Take charge of problems, and take the initiative to design and deliver solutions
  • Fulltime
Read More
Arrow Right