Workplace Experience Support Specialist Job at Robert Half (Kansas City)

Workplace Experience Support Specialist

We are looking for an organized and customer-focused Workplace Experience Suppor...

Location

United States , St. Louis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a receptionist or administrative support role
Strong communication and interpersonal skills
Proficiency in using office software, including PDF tools and scheduling applications
Ability to multitask and prioritize tasks effectively in a fast-paced environment
Detail-oriented with excellent organizational abilities
Familiarity with workplace policies and procedures
High school diploma or equivalent
additional certifications are a plus

Job Responsibility

Serve as the first point of contact by welcoming visitors and addressing inquiries with professionalism and courtesy
Manage incoming calls and emails, routing them to the appropriate departments efficiently
Maintain a clean and organized reception area to reflect a positive company image
Coordinate and schedule meetings, ensuring all logistical arrangements are handled seamlessly
Assist with workplace operations, including ordering supplies and managing inventory
Support event planning and execution for office gatherings and team-building activities
Collaborate with internal teams to address facility-related needs and concerns
Ensure compliance with workplace policies and procedures in daily operations
Provide administrative support to various departments as needed
Monitor and report workplace trends to help improve employee and visitor experiences

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Workplace Experience Support Specialist

The Location Services Specialist supports daily office operations, ensuring a cl...

Location

United States , Saint Louis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or GED required
additional education or experience preferred
1–3 years of experience in office services, facilities, or a related field
Strong communication and customer service skills
Ability to multitask and stay organized in a fast-paced environment
Intermediate Microsoft Office skills
Attention to detail and problem-solving ability
Ability to lift up to 40 lbs. and stand for extended periods
Professional demeanor and adaptability

Job Responsibility

Coordinate with building management on maintenance, safety, and workplace needs
Perform daily office walkthroughs and resolve facility issues
Manage vendors, request bids, and track services
Maintain office equipment, supplies, and inventory
Support onboarding/offboarding, including workspace setup and badge management
Handle mail, shipping, printing, and file management
Provide reception, visitor management, and customer service
Coordinate meetings, events, catering, and conference room setup
Monitor and respond to service requests in a timely manner

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Workplace Experience Support Specialist

Position: Workplace Experience Support Specialist / Location Service Specialist ...

Location

United States , Cleveland

Salary:

22.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma
Ability to communicate both verbally and in writing with diverse audiences
Advanced Microsoft Office skills
Strong grammar and proofreading knowledge and experience
Ability to prepare chats graphics and tables etc.
Ability to manage multiple tasks and projects
Basic to intermediate knowledge of lighting HVAC and plumbing
Able to lift up to 40 lbs.
Able to stand on your feet for extended periods of time
Must be punctual and able to adapt to changing schedules

Job Responsibility

Plans with Location Services Manager or Supervisor then executes under minimal to no direction the completion of Location Services projects such as moves repairs cleaning conference room preparation meeting and event coordination and ensuring pantries are adequately supplied
Will also perform daily walk throughs of the location and follow up on maintenance issues raised by the Location Services Manager or Supervisor or others within the location
Will coordinate with vendors and building management on life/safety and repair items
Will escalate and provide status to the Location Services Supervisor or Manager when necessary
Looks to streamline and improve inefficient processes in order to successfully manage ordering and maintaining inventory
Purchases and maintains inventory of facilities/janitorial supplies and equipment by monitoring inventory and reordering materials before depletion
Determines if supplies should be purchased directly from an approved vendor or put out to bid
Maintains vendor relationships processes payments and meets with Location Services Supervisor or Manager to track and analyze total spend as it relates to the budget
When performing daily walk throughs take note of possible issues and investigate cost efficient ways to upgrade or replace failed/failing building systems water lines/electric lines/lighting/HVAC
Determine trends from frequent requests and advise Location Services Supervisor or Manager of necessary projects which would be cost beneficial to the Firm

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Workplace Experience Support Specialist

This position will actively contribute to the firm culture through participation...

Location

United States , Cleveland

Salary:

18.00 - 19.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

Able to lift up to 40 lbs.
Able to stand on your feet for extended periods of time
Must be punctual and able to adapt to changing schedules
Able to convey instructions clearly and concisely and be responsive to staff or vendors when they inquire
Effective organization and time management skills
Maintain professionalism in demeanor conversation and dress
Strong attention to detail
0 to 3 years experience in a related field or area
Demonstrated experience managing multiple projects

Job Responsibility

Plans with Location Services Manager or Supervisor then executes under minimal to no direction the completion of Location Services projects such as moves repairs cleaning conference room preparation meeting and event coordination and ensuring pantries are adequately supplied
Will also perform daily walk throughs of the location and follow up on maintenance issues raised by the Location Services Manager or Supervisor or others within the location
Will coordinate with vendors and building management on life/safety and repair items
Will escalate and provide status to the Location Services Supervisor or Manager when necessary
Looks to streamline and improve inefficient processes in order to successfully manage ordering and maintaining inventory
Purchases and maintains inventory of facilities/janitorial supplies and equipment by monitoring inventory and reordering materials before depletion
Determines if supplies should be purchased directly from an approved vendor or put out to bid
Maintains vendor relationships processes payments and meets with Location Services Supervisor or Manager to track and analyze total spend as it relates to the budget
When performing daily walk throughs take note of possible issues and investigate cost efficient ways to upgrade or replace failed/failing building systems water lines/electric lines/lighting/HVAC
Determine trends from frequent requests and advise Location Services Supervisor or Manager of necessary projects which would be cost beneficial to the Firm

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Workplace Experience Specialist

As the Workplace Experience Specialist, you'll own the virtual workplace experie...

Location

Philippines

Salary:

Not provided

Propeller

Expiration Date

Until further notice

Requirements

2+ years of experience in employee experience, office management, community management, or similar roles, ideally in a tech or fast-paced environment
Hospitality experience (events, customer service, community building, or similar) or a proven hospitality-first mindset
Proven experience supporting remote or distributed teams, with strong ability to build relationships and create connections virtually
Proactive self-starter and are comfortable operating in ambiguity
Successfully planned and executed events, online team activities, or in-person meet-ups
Comfortable managing budgets, working with vendors, and making decisions about remote workplace operations independently
Strong proficiency with digital collaboration tools (Slack, Zoom, Google Workspace, HiBob, etc.) and ability to learn new platforms quickly
Excellent written and verbal communication skills in English

Job Responsibility

Own the virtual workplace experience for the Philippines team, including digital community spaces, virtual events, and connection opportunities
Proactively identify opportunities to improve the remote employee experience, implementing creative solutions
Design and deliver engaging virtual events, team celebrations, cultural activities, and social gatherings that bring people together
Create and maintain digital spaces and rituals that replicate the warmth and energy of physical offices
Own relationships with remote work vendors and service providers
Manage workplace experience budget independently, including forecasting and vendor negotiations
Own the new starter onboarding process for Philippines hires
Serve as the primary point of contact for Philippines employees on all workplace-related matters
Partner with IT, Legal, Finance, and Talent teams to spot gaps and champion improvements
Coordinate remote work logistics including equipment procurement, shipping, setup support, and workspace optimization

What we offer

Employee share options
Annual professional development budget and leave
The opportunity to take part in our mentorship program
HMO gold medical insurance
Mental health resources
WFH equipment provided & monthly WFH allowance
Paid maternity and paternity leave policies
Paid vacation and sick leave

Fulltime

Workplace Experience Specialist

We are seeking a dynamic Workplace Experience professional to oversee the daily ...

Location

United States , San Francisco

Salary:

60500.00 - 74700.00 USD / Year

Braze

Expiration Date

Until further notice

Requirements

3-4 years of experience in Workplace role
Experience in change management, administration and vendor management
Experience working with building management
Demonstrated success in a fast-paced, rapidly growing organization with an ability to manage competing priorities
Experience with office moves and build-outs
Experience working in offices and workplace experience for a hybrid workforce, delivering creative solutions to engage a distributed workforce
Data-driven with a mindset of continual improvement
Demonstrated success in building strong relationships cross-functionally
A strong communicator
Passion for best-in-class workplace experience and customer service

Job Responsibility

Oversee workplace site operations, managing various programs (e.g., food, snacks, mail, and packages) to deliver a seamless day-to-day employee experience
Serve as the primary point of contact for local receptionist
Maintain a welcoming and well-organized reception area
Deliver exceptional customer service to all who enter the San Francisco office
Monitor and respond to workplace service tickets
Oversee desk management, collaborating with the Workplace Experience team to support hybrid working arrangements
Lead the new hire onboarding experience locally
Collaborate on the development and implementation of workplace initiatives, policies, processes, and tools
Build and maintain strong relationships with key business partners
Engage proactively with leadership and employees, leveraging data to understand and support the evolving needs of the San Francisco team

What we offer

Competitive compensation that may include equity
Retirement and Employee Stock Purchase Plans
Flexible paid time off
Comprehensive benefit plans covering medical, dental, vision, life, and disability
Family services that include fertility benefits and equal paid parental leave
Professional development supported by formal career pathing, learning platforms, and a yearly learning stipend
A curated in-office employee experience
Opportunities to give back to your community
Employee Resource Groups that provide supportive communities within Braze

Fulltime

Workplace Experience Specialist

We are looking for a passionate and proactive Workplace Experience Specialist to...

Location

Switzerland , Zurich

Salary:

Not provided

Yokoy

Expiration Date

Until further notice

Requirements

A genuine passion for creating exceptional workplace experiences
A continuous improvement mindset with strong attention to detail
Highly organized and capable of managing multiple priorities simultaneously
A natural problem-solver who stays calm under pressure and takes initiative
Strong interpersonal and communication skills – a true team player and stakeholder partner
A positive, can-do attitude with a proactive approach
A hands-on person capable of carrying projects within its scope autonomously from inception to completion

Job Responsibility

Own the daily workplace environment and ensure that it consistently delivers a 7-star experience to all employees
Ensure the ZRH, MUC, BER and VIE hubs operate smoothly, safely and to the highest standards by proactively identifying and addressing issues before they impact the employee experience
Perform regular walkthroughs to assess workspace conditions, flag improvement opportunities, and ensure the office looks and feels its best
Coordinate and manage office resources, including supplies, equipment, and furniture, ensuring everything is well-stocked and functioning
Monitor and oversee contracted services (e.g., food & beverages, maintenance, cleaning, security, gardening, waste management) to ensure optimal cost, service quality and response time
Collaborate with Experience and Health & Safety teams to maintain a safe, clean and comfortable workplace environment
Reinforce and amplify safety protocols and emergency procedures within the workplace
Act as a key point of contact for internal stakeholders and external vendors, ensuring expectations are managed and met with professionalism
Support and help coordinate workplace-related projects and internal events, working closely with internal teams to manage logistics and execution
Liaise with external suppliers and service providers to ensure timely and quality delivery of services

Fulltime

Workplace Experience Specialist

We are looking for a passionate and proactive Workplace Experience Specialist to...

Location

United States , Boston

Salary:

76500.00 - 95000.00 USD / Year

Yokoy

Expiration Date

Until further notice

Requirements

A genuine passion for creating exceptional workplace experiences
A continuous improvement mindset with strong attention to detail
Highly organized and capable of managing multiple priorities simultaneously
A natural problem-solver who stays calm under pressure and takes initiative
Strong interpersonal and communication skills – a true team player and stakeholder partner
A positive, can-do attitude with a proactive approach
A hands-on person capable of carrying projects within its scope autonomously from inception to completion

Job Responsibility

Own the daily workplace environment and ensure that it consistently delivers a 7-star experience to all employees
Ensure the office operates smoothly, safely and to the highest standards by proactively identifying and addressing issues before they impact the employee experience
Perform regular walkthroughs to assess workspace conditions, flag improvement opportunities, and ensure the office looks and feels its best
Coordinate and manage office resources, including supplies, equipment, and furniture, ensuring everything is well-stocked and functioning
Monitor and oversee contracted services, whether arranged through the landlord or directly by Perk (e.g., food & beverage, maintenance, cleaning, security, gardening, waste management), to ensure optimal costs, service quality, and response times
Collaborate with Experience, TechOps, Health & Safety teams to maintain a safe, clean and comfortable workplace environment
Reinforce and amplify safety protocols and emergency procedures within the workplace
Act as a key point of contact for internal stakeholders and external vendors, ensuring expectations are managed and met with professionalism
Support and help coordinate workplace-related projects and internal events, working closely with internal teams to manage logistics and execution
Liaise with external suppliers and service providers to ensure timely and quality delivery of services

What we offer

Receive competitive compensation and equity ownership in Perk
Rest and recharge with our generous allocation of 20 vacation days and 12 public holidays
Enjoy the flexibility of three medical plans to choose from, with company contributions and an HSA when enrolling in an HDHP medical plan
Take control of your physical health with additional comprehensive benefit plans, covering dental, vision and Wellhub’s gym subscription from your start date
Rest assured that you’re covered by life and disability policies from your start date, with options to add extra protection through voluntary buy-up plans
Plan for your future with our 401(k) plan with company matching contributions
Care for your furry friends through partner discounts on pet insurance
Join our unforgettable Perk events, including our spectacular annual summer party
Always feel supported with Spring Health, our market-leading wellbeing partner, providing fast, comprehensive access to 12x therapy and 12x coaching sessions for you and your loved ones
Focus on your family with 12-16 weeks’ paid parental leave

Fulltime

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Workplace Experience Support Specialist

Job Description

Job Responsibility

Requirements

What we offer

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Workplace Experience Support Specialist

Workplace Experience Support Specialist

Workplace Experience Support Specialist

Workplace Experience Support Specialist

Workplace Experience Support Specialist

Workplace Experience Specialist

Workplace Experience Specialist

Workplace Experience Specialist

Workplace Experience Specialist

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