Workplace Experience Senior Coordinator Job at Robert Half (Bellevue)

Workplace Experience Coordinator

The Workplace Coordinator & Executive Assistant plays a dual role, ensuring smoo...

Location

United Kingdom , London

Salary:

Not provided

Aptitude Software

Expiration Date

Until further notice

Requirements

Proven experience in office coordination, workplace management, or facilities administration
Experience providing PA support to senior executives, ideally at Board or SLT level in an international environment
Strong organisational and multitasking skills, proactive and able to prioritise effectively
Excellent communication skills, both written and verbal
High level of discretion, confidentiality, and professionalism
Strong proficiency in MS Office (Outlook, Excel, PowerPoint, Word), Teams, or equivalent digital workplace tools
Familiarity with health & safety standards and facilities management processes
Experience working in a corporate or professional services environment

Job Responsibility

Act as the first point of contact for all office-related inquiries and facilities issues
Oversee the smooth daily operation of the London office, including office supplies, stationery, equipment, and vendor/contractor management
Manage relationships with building management, cleaning, security, catering, and maintenance providers
Ensure health & safety compliance, fire safety procedures, and general office risk assessments
Maintain a welcoming, professional, and well-organized workplace environment
Coordinate and manage meeting rooms, ensuring they are set up with required technology, catering, and equipment
Arrange internal and external meetings, including Board and SLT sessions
Support planning and execution of internal events, Board visits, offsites, and town halls
Manage lunch bookings, restaurant reservations, and catering for meetings or executive events
Provide PA support to the CEO (and other executives as needed) including diary management, inbox management (where appropriate), and scheduling

What we offer

ShareSave scheme – ability to purchase company shares on preferential terms
Private healthcare
Income protection and group life insurance
Pension Scheme
Company Funded Health Cashplan
Employee Assistance Programme
Access to Private Dental Benefits
Flexible working options
Enhanced Family Friendly Leave for adoption, maternity and paternity
Bike 2 Work Scheme

Fulltime

Workplace Experience Manager

As our Workplace Experience Manager, you will be the custodian of the colleague ...

Location

United Kingdom , London

Salary:

Not provided

ELEMIS

Expiration Date

Until further notice

Requirements

Proven track record in office, workplace, or hospitality management within a premium environment
Naturally warm and polished, with the presence to host VIPs and senior stakeholders
Proactive, solutions-focused, and always one step ahead in anticipating needs
Strong organisational and leadership skills with the ability to motivate through influence
Outstanding attention to detail
Passionate about creating an inclusive, welcoming, and sustainable workplace
Calm under pressure, adaptable, and service-driven
Tech confident, with working knowledge of Microsoft Office and workplace systems

Job Responsibility

Curate the guest journey from arrival to departure, ensuring every interaction reflects ELEMIS’ luxury standards
Ensure the ambience of all guest-facing areas (lighting, scent, music, displays) conveys our premium brand identity
Train and coach the Front of House team in hospitality excellence
Monitor service standards and gather feedback from colleagues and visitors to continuously raise the experience
Personally host VIPs and senior stakeholders
Lead and inspire the Front of House team to deliver world-class service and seamless office operations
Conduct regular 1:1s, contribution discussions, and provide clear development plans
Ensure daily reception coverage with no service gaps
Monitor phone/email response standards
Maintain a tidy, well-stocked, and well-functioning office space

What we offer

Generous Staff Discount on all your favourite ELEMIS products and spa treatments, as well as discounts on L'OCCITANE Group products
Excellent well-being policies including enhanced Maternity & Paternity policies, Income Protection, Life Assurance
Generous Holiday Allowance, increasing with length of service
Company Pension Scheme
Healthcare Cash Plan (with Dental)
Employee Assistance Programme for all Associates and their families
Cycle to Work Scheme, Season Ticket Loan, Length of Service Awards

Fulltime

Senior Workplace Experience & Safety Specialist

We are looking for a Senior Workplace Experience & Safety Specialist to join our...

Location

Luxembourg , Luxembourg

Salary:

Not provided

Hootsuite

Expiration Date

Until further notice

Requirements

Experience in facilities, workplace experience, and/or project coordination: 5-8 years of related experience
Experience with workplace health & safety, risk assessments, or occupational safety compliance is an asset
Experience managing global event (in-person and virtual)
Completion of or willingness to obtain the required Health & Safety Designated Worker training in Luxembourg within 12 months of hire, as per local regulation
Excellent organizational skills
Solid understanding of monitoring and tracking budgets
Process/Project Management: skilled at figuring out and managing the processes and timelines necessary to get work accomplished
Open Communication: clearly conveys thoughts, both written and verbally, listening attentively and asking questions for clarification and understanding
Resilience, Tolerance for Change/Ambiguity: can effectively cope with change, finding ways to advance work and projects
Problem Solving: uses an organized and logical approach to find solutions to complex problems. Looks beyond the obvious to understand the root cause of problems

Job Responsibility

Oversee facilities operations for the Luxembourg office, and support additional office locations as needed, collaborating closely with leadership to ensure seamless workplace management
Act as a Workplace Health & Safety representative, ensuring compliance with workplace safety regulations, policies, and best practices across office locations
Lead workplace safety initiatives, including enforcing health & safety policies, conducting risk assessments, and maintaining regulatory compliance documentation
Develop and implement emergency response protocols, oversee evacuation drills, and coordinate workplace safety training to ensure employee preparedness
Build and manage relationships with facilities vendors, suppliers, and contractors, ensuring high-quality service and cost-effective solutions
Collaborate with the Workplace Experience Team to seek continuous improvements, develop maintenance plans, coordinate office moves, and schedule repairs as needed to support our operations
Manage and resolve facilities-related requests through Zendesk, ensuring timely issue resolution for EMEA offices while providing cross-regional support as needed
Track budgets and invoices to ensure cost-effective facilities and event operations
Serve as the primary liaison with regulatory bodies, occupational health services, emergency responders, and workplace safety authorities
Develop and implement global employee engagement initiatives, ensuring an inclusive experience for both remote and in-office employees

What we offer

Health insurance including medical, dental, vision, life/disability insurances
Employee and Family Assistance Program
Group RRSP plan with a company match of up to 4% of base salary (Canada)
401k Plan with a company match (up to 4% of base salary) (US)
Global Parental Leave: 26 weeks of full and partially paid leave for permanent employees after 12 months

Fulltime

New

Senior Workplace Manager

We are looking for a Senior Workplace Manager to join our Workplace Strategy & O...

Location

United Kingdom , London

Salary:

Not provided

Vercel

Expiration Date

Until further notice

Requirements

6+ years of experience in workplace operations, office management, or a related field, with demonstrated experience operating autonomously in a senior or standalone capacity
Proven experience contributing to office search, build-out, or lease transition processes
Experience managing multiple office locations simultaneously, including serving as the primary point of escalation across sites
Track record of building or owning employee experience programs, including events, cultural programming, and in-office activations
Experience collaborating across functions and influencing senior stakeholders across time zones

Job Responsibility

Own daily operations across our London and Berlin co-working locations — including access control, vendor management, food programs, facilities, and general services — maintaining a consistently high standard across both sites
Play a significant role in the London office search and transition: helping define space requirements, coordinating site visits, evaluating options, and supporting the build-out and move-in process in close partnership with the Head of Workplace, broader workplace team, IT/AV, Finance, and Legal
Own the employee experience across our EMEA offices — cultural programming, space activations, events, and onboarding moments that reflect Vercel's values
Serve as the regional point of contact for real estate matters, including lease considerations, space planning, and vendor relationships across both locations
Travel to Berlin on a regular basis (approximately quarterly) to maintain on-the-ground presence and ensure operational continuity
Partner cross-functionally with IT, Security, Legal, Finance, and People to coordinate services and contribute to global Workplace programs, team OKRs/KPIs, and special projects

What we offer

Competitive compensation package, including equity
Inclusive Healthcare Package
Learn and Grow - we provide mentorship and send you to events that help you build your network and skills
Flexible Time Off
We will provide you the gear you need to do your role, and a WFH budget for you to outfit your space as needed

Fulltime

Workplace Coordinator

We are looking for a detail-oriented Workplace Coordinator to oversee daily offi...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in workplace coordination or a similar administrative role
Strong organizational and multitasking skills to manage diverse office tasks
Excellent communication abilities for interacting with staff and leadership
Proficiency in handling schedules, booking conference rooms, and managing facilities
Ability to respond effectively in emergency situations
Familiarity with vendor coordination and maintenance tracking processes
Attention to detail to maintain a well-organized and orderly office environment
Knowledge of badging systems and workspace assignment management

Job Responsibility

Oversee day-to-day office operations, including coordinating lunch arrangements and working with vendors
Act as the emergency coordinator for staff during critical situations
Submit and monitor maintenance requests to ensure timely resolution
Maintain a clean, organized, and orderly office environment
Handle employee badging processes and manage desk assignments to optimize workspace usage
Communicate regularly with senior leadership and staff to address operational needs
Coordinate schedules and book conference rooms to support team collaboration
Answer inbound calls and provide assistance as needed
Perform additional administrative duties as assigned

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Workplace Experience Coordinator

AlphaSights is looking for an organized, enthusiastic Workplace Experience Coord...

Location

United States , New York

Salary:

70000.00 USD / Year ▼

AlphaSights

Expiration Date

Until further notice

Requirements

0-1 years of administrative, office management, hospitality, or facilities coordinator experience
Customer-service mindset with a genuine passion for creating exceptional in-office experiences
Proactive, forward-thinker, multi-tasker, and problem-solver with superb attention to detail
Ability to think on your feet and not become easily flustered or overwhelmed
Strong interpersonal and communication skills, and the capacity to build positive working relationships across function and seniority level
The ability to manage ambiguity, a wide variety of stakeholders, conflicting priorities, and high-pressure environments
Ability to perform physical requirements of the role including lifting and carrying up to 40 pounds, standing or walking for hour long events, and using stairs
Excellent written and verbal communication
Fluency in English is essential

Job Responsibility

Drive all Front of House and reception desk operations Monday – Friday, during hours of 08:00 AM-6:00 PM
greet and provide general support to all visitors and staff
offer optimum hospitality service and professionalism
Maintain office efficiency, including: answering and coordinating incoming calls and emails
procuring, receiving, and tracking resources
processing and sending outbound mail
sorting and distributing incoming mail / packages
Support with planning in-house or off-site activities, socials, and celebrations for employee engagement, marketing, and talent attraction
assist in sorting all event details from inception to execution, (i.e. catering, space setup, etc)
Perform ad-hoc tasks, including running errands, providing carrier service, and assisting with the setup, breakdown, and clean-up of company parties and events including furniture reconfiguration

What we offer

17 vacation days
10 company holidays
an end of year break between Christmas Day and New Year’s Day
Competitive medical, dental and vision insurance
401(k) match – 4% of your total compensation matched dollar-for-dollar
Prime midtown office with state-of-the-art amenities

Fulltime

Workplace Manager

Crusoe is seeking a reliable and organized Workplace Manager to help create a we...

Location

United States , Tulsa

Salary:

78000.00 - 95000.00 USD / Year

Crusoe

Expiration Date

Until further notice

Requirements

2–4 years of experience in workplace coordination, facilities, or office administration roles
Comfortable working in both an office and a manufacturing/shop environment, with a keen eye toward safety and organization
Strong ability to multitask, prioritize tasks efficiently, and follow through on all assignments
Team player with strong communication skills who genuinely enjoys helping colleagues and fostering a positive environment
Take initiative to spot and solve issues before they become larger problems, demonstrating a forward-thinking approach
Maintain a friendly and approachable demeanor, actively contributing to a welcoming environment for all employees and visitors

Job Responsibility

Conduct daily walk-throughs of the office and shop spaces to ensure cleanliness, organization, and full functionality
Monitor and efficiently restock office supplies, coordinate with external vendors, and ensure shared spaces are ready for immediate use
Assist proactively with safety meeting setup, signage updates, and the coordination of training or inspections to maintain a safe workplace
Help coordinate team lunches, celebrations, and site events, managing everything from setup and catering to cleanup
Assist with employee recognition programs and team-building activities to foster a positive culture
Set up workspaces, prepare Personal Protective Equipment (PPE), and arrange welcome materials for new hires and visiting employees, ensuring a seamless start
Support and maintain crucial relationships with vendors such as janitorial, catering, and supply services to ensure smooth, high-quality operations
Provide crucial day-to-day assistance to the Senior Workplace Manager and local leadership on projects, site initiatives, and overall workplace improvements

What we offer

Restricted Stock Units in a fast growing, well-funded technology company
Health insurance package options that include HDHP and PPO, vision, and dental for you and your dependents
Employer contributions to HSA accounts
Paid Parental Leave
Paid life insurance, short-term and long-term disability
Teladoc
401(k) with a 100% match up to 4% of salary
Generous paid time off and holiday schedule
Cell phone reimbursement
Tuition reimbursement

Fulltime

Senior Specialist, APAC Workplace

We’re not just building better tech. We’re rewriting how data moves and what the...

Location

Singapore , Singapore

Salary:

Not provided

Confluent

Expiration Date

Until further notice

Requirements

At least 3 years of experience in workplace, EHS, employee experience, community building or related orgs
Attention to details, proactive and very well organised
An ownership mentality with the ability to execute independantly
Strong written and oral communication skills
Ability to work cross-culturally and cross-functionally
High level of creativity and problem-solving
Systems: GSuite, Excel/Google Sheets, Jira ticketing, Access management systems, Coworking platform portals

Job Responsibility

Own and manage the APAC (Singapore and Jakarta currently) office operations including access & security, vendors, amenities stocking, events and perk management
Function as administrative liaison to regional stakeholders with a focus on solutioning their needs around workspaces and adjacent issues
Manage sheets, docs, systems and vendor portals
Plan and execute company-wide or site-wide events aimed at boosting morale and fostering a positive work environment
Liaising/partnering with the People team to coordinate the regional roll-out of HR programs and policies
Manage Workplace and Employee safety by keeping up to date on local guidelines and regulations related to workplace safety and maintaining a safe and secure workplace
Build relationships and be the go-to person for local stakeholders, employees and APAC office vendors, landlord PoCs, etc
Track and manage the budget for APAC locations
Serve as the SME for on-demand workspace programs and remote engagement planning

What we offer

Remote-First Work
Robust Insurance Benefits
Flexible Time Away
The Best Teammates
Experience Ambassadors
Open and Honest Culture
Well-Being and Growth

Workplace Experience Senior Coordinator

Robert Half

Location:
United States , Bellevue

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
April 16, 2026

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Workplace Experience Senior Coordinator

Robert Half

Location:United States , Bellevue

Category:Office Administration

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:April 16, 2026

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