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Workplace Experience Coordinator

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AlphaSights

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Location:
United States , New York

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

70000.00 USD / Year ▼
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Job Description:

AlphaSights is looking for an organized, enthusiastic Workplace Experience Coordinator to help us run things efficiently in our fast-growing office in New York. A successful candidate will embrace a ‘whatever-it-takes’ mantra to roll up their sleeves and achieve team goals.

Job Responsibility:

  • Drive all Front of House and reception desk operations Monday – Friday, during hours of 08:00 AM-6:00 PM
  • greet and provide general support to all visitors and staff
  • offer optimum hospitality service and professionalism
  • Maintain office efficiency, including: answering and coordinating incoming calls and emails
  • procuring, receiving, and tracking resources
  • processing and sending outbound mail
  • sorting and distributing incoming mail / packages
  • Support with planning in-house or off-site activities, socials, and celebrations for employee engagement, marketing, and talent attraction
  • assist in sorting all event details from inception to execution, (i.e. catering, space setup, etc)
  • Perform ad-hoc tasks, including running errands, providing carrier service, and assisting with the setup, breakdown, and clean-up of company parties and events including furniture reconfiguration
  • Maintain an efficient inventory system of office supplies, company branded swag, and kitchen consumables
  • track accurate par levels for replenishment while maintaining a cost-effective focus
  • Conduct routine facility inspections, seeking deficiencies with furniture, equipment or appliances and troubleshooting or remedying as appropriate
  • Oversee daily office tidiness and organization to ensure an aesthetically pleasing and welcoming environment
  • Assisting with vendor and visitor management to ensure seamless experiences for members of the office
  • Support core office operations, including onboarding and offboarding processes, client gifting initiatives, and building access coordination
  • Understand and enforce business travel policy and assist employees with business travel booking via the travel management platform
  • Identify opportunities to improve front-of-house, office, and workplace processes to enhance efficiency and employee experience
  • Working with the Workplace Experience team to brainstorm and execute on new initiatives for the company

Requirements:

  • 0-1 years of administrative, office management, hospitality, or facilities coordinator experience
  • Customer-service mindset with a genuine passion for creating exceptional in-office experiences
  • Proactive, forward-thinker, multi-tasker, and problem-solver with superb attention to detail
  • Ability to think on your feet and not become easily flustered or overwhelmed
  • Strong interpersonal and communication skills, and the capacity to build positive working relationships across function and seniority level
  • The ability to manage ambiguity, a wide variety of stakeholders, conflicting priorities, and high-pressure environments
  • Ability to perform physical requirements of the role including lifting and carrying up to 40 pounds, standing or walking for hour long events, and using stairs
  • Excellent written and verbal communication
  • Fluency in English is essential
What we offer:
  • 17 vacation days
  • 10 company holidays
  • an end of year break between Christmas Day and New Year’s Day
  • Competitive medical, dental and vision insurance
  • 401(k) match – 4% of your total compensation matched dollar-for-dollar
  • Prime midtown office with state-of-the-art amenities

Additional Information:

Job Posted:
February 13, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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