Workplace Experience Coordinator Job at Robert Half (San Francisco)

Workplace Experience Coordinator

Location

United States , Atlanta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required, along with 2-3 years of experience in front desk support, workplace services, office coordination, or a related setting
Demonstrated ability to work within established procedures while handling a variety of office processes, service requests, and operational tasks
Strong customer service skills with the ability to communicate clearly and professionally with employees, visitors, vendors, and internal teams
Proficiency with Microsoft Office applications, including Word, Excel, and Outlook, for daily coordination, communication, and documentation
Solid organizational skills with careful attention to detail and the ability to manage multiple priorities in a busy office environment
Sound judgment and problem-solving ability, including selecting practical solutions to routine and moderately complex issues independently

Job Responsibility

Welcome visitors and staff in a courteous manner, manage sign-in activity, provide access credentials, and guide guests in accordance with site security practices
Coordinate visitor-related arrangements, including parking access, meeting support, and hospitality requests to ensure a positive on-site experience
Oversee incoming and outgoing mail, package handling, scanning, and print support so office communications and materials are processed accurately and on time
Submit and monitor janitorial and maintenance requests, partner with vendors or building support teams, and follow through on workplace issues until resolved
Provide day-to-day administrative assistance such as ordering and organizing office supplies, preparing meeting spaces, and helping maintain shared equipment
Create and format workplace or client-facing documents and materials that align with brand and presentation standards
Respond to questions, service concerns, and workplace issues from employees, guests, and colleagues, escalating matters when additional support is needed
Follow site-specific emergency and safety procedures and communicate with appropriate contacts to support building security and occupant well-being

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Workplace Experience Coordinator

We are looking for a proactive Workplace Experience Coordinator (Part Time) to s...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in office coordination, reception, workplace support, or a similar administrative role
Ability to manage front-desk responsibilities while maintaining a detail-oriented and service-oriented presence
Comfortable handling inbound phone calls, visitor interaction, and routine clerical assignments with accuracy
Experience scanning, organizing, and maintaining documents in both physical and digital formats
Strong communication and interpersonal skills with the ability to respond effectively to employee needs
Highly organized, dependable, and capable of working independently during onsite coverage days
Available to work onsite in Los Angeles, California three days per week on Tuesday, Wednesday, and Thursday

Job Responsibility

Welcome visitors and employees, manage the front desk experience, and serve as a reliable first point of contact for onsite workplace support
Answer incoming calls, direct inquiries appropriately, and ensure messages are handled promptly and professionally
Coordinate day-to-day office activities by maintaining organized common areas, supporting meeting readiness, and anticipating workplace needs before issues arise
Perform clerical and administrative tasks such as filing, record handling, data organization, and general office support
Scan, sort, and manage physical and digital documents to maintain accurate and accessible records
Communicate clearly with employees, vendors, and internal stakeholders to support smooth onsite operations and timely issue resolution
Use sound judgment and resourcefulness to address unexpected office requests and keep daily workplace services running efficiently

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Parttime

Workplace Experience Coordinator

Our client is seeking a detail oriented and customer-focused Workplace Experienc...

Location

United States , Mountain View

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3–5 years of experience in workplace services, hospitality, office coordination, facilities, or customer service environments
Excellent verbal and written communication skills
Strong organizational and multitasking abilities
detail oriented demeanor with strong customer service skills
Ability to work effectively within a team-oriented environment
Comfortable handling high levels of client and employee interaction
High School Diploma or GED required
Proficiency with Microsoft Office Suite and basic computer skills

Job Responsibility

Serve as the first point of contact for employees, visitors, and vendors entering the facility
Provide a welcoming and detail oriented front desk experience
Issue visitor badges and parking passes while following building security procedures
Coordinate workplace services including office supply management, mail services, and onboarding support
Organize and manage on-site meetings and events, including room setup, breakdown, and supply coordination
Assist with communications and employee engagement activities
Coordinate janitorial and maintenance requests through internal systems
Respond to employee and guest inquiries in a detail oriented and customer-service-oriented manner
Support event logistics and collaborate closely with internal teams and vendors
Maintain a clean, organized, and detail oriented workplace environment

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Workplace Experience Coordinator

We are looking for a Workplace Experience Coordinator to create a welcoming, org...

Location

United States , Irvine

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in reception, front desk support, workplace services, or a similar customer-facing administrative role
Strong verbal and written communication skills with a detail-oriented and approachable demeanor
Proficiency in Microsoft Office, including Outlook, Word, and Excel
Ability to manage multiple priorities while staying organized and attentive to detail
Demonstrated commitment to delivering excellent service in a fast-paced office setting
Comfortable interacting with employees, visitors, and vendors in a courteous manner
Ability to work independently, exercise sound judgment, and handle sensitive information with discretion

Job Responsibility

Welcome employees, guests, and vendors with a courteous and service-focused approach while managing the front desk experience
Coordinate visitor check-in procedures, issue badges as needed, and ensure guests are directed promptly and efficiently
Provide day-to-day administrative support for workplace operations, including scheduling assistance, meeting room coordination, and general office communication
Monitor shared spaces to help maintain a clean, organized, and functional office environment that reflects a high standard of hospitality
Respond to employee and visitor requests in a timely manner, resolving routine issues or escalating concerns to the appropriate team
Support office events, onsite meetings, and employee experience activities by assisting with logistics, setup, and vendor coordination
Maintain accurate records, supply inventories, and workplace documentation using Microsoft Office and related administrative tools
Partner with internal teams and building contacts to address operational needs and help ensure a seamless onsite experience

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Workplace Experience Coordinator

We are looking for an experienced and service-driven Workplace Experience Coordi...

Location

United States , Washington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in reception, hospitality, concierge, customer service, or a similarly client-facing environment
Strong interpersonal skills with a calm, confident, and detail-oriented presence
Comfortable supporting food and beverage service, including setup, replenishment, and cleanup for meetings
Proficiency with Microsoft Office
familiarity with Slack is preferred
Ability to manage multiple tasks at once while maintaining a high level of service and attention to detail
Flexibility to work on an on-call basis and respond to shifting scheduling needs
Willingness to complete required background checks and screening requirements before starting
Appropriate business attire and presentation suitable for a corporate office environment

Job Responsibility

Welcome employees, guests, and vendors with a detail-oriented and attentive approach while serving as the first point of contact at the front desk
Manage incoming calls, visitor check-in, and general reception tasks to help maintain a smooth and organized workplace experience
Prepare, replenish, and clear food and beverage service for meetings, ensuring shared spaces remain neat and presentation-ready
Operate and maintain office coffee equipment, including running cleaning cycles and restocking beans or related supplies as needed
Provide clerical support such as document handling, scanning, and other administrative tasks that support daily office operations
Use workplace communication and productivity tools, including Microsoft Office and Slack, to coordinate requests and respond efficiently
Step in for on-call coverage as business needs arise, including occasional urgent or same-day scheduling needs
Participate in onsite training and follow established workplace procedures to deliver consistent service standards

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Free online training

Workplace Experience Coordinator

We are seeking a professional, adaptable, and service-oriented Workplace Experie...

Location

United States , Washington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in administrative support, office services, front desk, hospitality, or customer service environments
Experience with printing, binding, mail/package handling, shipping/receiving, or office operations strongly preferred
Strong communication and customer service skills
Ability to multitask and adapt in a fast-paced, high-visibility environment
Professional demeanor with strong organizational skills and attention to detail
Comfortable handling shifting priorities and occasional schedule changes based on business needs
Proficiency with Microsoft Office Suite preferred

Job Responsibility

Printing, copying, scanning, and binding documents
Administrative and operational support tasks
Courier coordination and package handling
Shipping and receiving support
Front desk and general office support as needed
Managing ad hoc requests through the executive office support pipeline
Supporting daily workflow operations and office organization
Assisting with scheduling, document preparation, and general coordination tasks

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Workplace Experience Coordinator

We are looking for an experienced and service-oriented Workplace Experience Coor...

Location

United States , Arlington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in workplace support, reception, hospitality, concierge services, or office administration is preferred
Strong customer service skills with the ability to interact confidently and effectively with a wide range of people
Excellent verbal and written communication skills in a business environment
Proven ability to stay organized, manage multiple priorities, and maintain close attention to detail
Comfort working independently in a fast-paced onsite setting with a proactive approach to service
Proficiency with Slack for daily communication and coordination
A detail-oriented demeanor and business-appropriate presentation are required

Job Responsibility

Welcome employees, visitors, and clients with a welcoming presence and ensure a positive arrival experience
Oversee reception and front-of-house activities, including answering inbound calls and directing requests to the appropriate contacts
Coordinate meeting spaces, visitor check-ins, and day-to-day workplace services to support smooth office operations
Provide administrative assistance such as document scanning, clerical support, and handling general office tasks as needed
Support onsite meetings and events by arranging hospitality services, food deliveries, and related logistics
Monitor shared spaces and common areas to maintain an organized, clean, and presentation-ready workplace
Respond quickly to employee questions and service needs while following through on open requests
Communicate with internal teams and external vendors through Slack and other business channels to keep operations aligned
Identify office needs proactively and address issues efficiently to maintain a high-quality workplace experience

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Workplace Experience Coordinator

We are looking for a Workplace Experience Coordinator to join our team on a cont...

Location

United States , Washington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in hospitality, luxury service, or customer-facing roles is highly preferred
Strong interpersonal and communication skills, with a service-oriented mindset
Proficiency in Microsoft Office
familiarity with Slack is an advantage
Ability to handle food and beverage setups with attention to detail
Comfortable working in an on-call capacity, including same-day assignments
Well-groomed appearance and demeanor, with a preference for business attire
Must be able to pass background checks and drug tests prior to onboarding
Availability to complete training and adapt quickly to varying workplace demands

Job Responsibility

Provide front desk and receptionist support, including answering calls and greeting visitors in a courteous manner
Manage food and beverage arrangements for meetings, including setup and cleanup
Operate and perform maintenance tasks on coffee machines, ensuring supplies are replenished as needed
Utilize communication tools such as Slack and Microsoft Office to coordinate tasks and share updates
Maintain a neat and detail-oriented appearance, adhering to a business-appropriate dress code
Deliver high-quality customer service, staying calm and confident during busy periods or unexpected challenges
Assist with clerical duties such as scanning documents and organizing files
Respond promptly to on-call requests and provide same-day support when required

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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Workplace Experience Coordinator

Job Description

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What we offer

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Workplace Experience Coordinator

Workplace Experience Coordinator

Workplace Experience Coordinator

Workplace Experience Coordinator

Workplace Experience Coordinator

Workplace Experience Coordinator

Workplace Experience Coordinator

Workplace Experience Coordinator

Workplace Experience Coordinator

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