CrawlJobs Logo
Robert Half Logo Robert Half · Office Administration

Workplace Experience Coordinator

United States, Los Angeles · Job Posted June 10, 2026
Apply Position
Job Link Share

Job Description

We are looking for a proactive Workplace Experience Coordinator (Part Time) to support daily office operations and provide a welcoming, organized environment for employees and visitors in Los Angeles, California. This is a Contract position expected to run for more than 30 days, with the potential for extension, and it requires onsite coverage three days per week. The ideal candidate brings strong communication skills, sound judgment, and a resourceful approach to handling workplace needs while keeping front-office and administrative tasks running smoothly.

Job Responsibility

  • Welcome visitors and employees, manage the front desk experience, and serve as a reliable first point of contact for onsite workplace support
  • Answer incoming calls, direct inquiries appropriately, and ensure messages are handled promptly and professionally
  • Coordinate day-to-day office activities by maintaining organized common areas, supporting meeting readiness, and anticipating workplace needs before issues arise
  • Perform clerical and administrative tasks such as filing, record handling, data organization, and general office support
  • Scan, sort, and manage physical and digital documents to maintain accurate and accessible records
  • Communicate clearly with employees, vendors, and internal stakeholders to support smooth onsite operations and timely issue resolution
  • Use sound judgment and resourcefulness to address unexpected office requests and keep daily workplace services running efficiently

Requirements

  • Prior experience in office coordination, reception, workplace support, or a similar administrative role
  • Ability to manage front-desk responsibilities while maintaining a detail-oriented and service-oriented presence
  • Comfortable handling inbound phone calls, visitor interaction, and routine clerical assignments with accuracy
  • Experience scanning, organizing, and maintaining documents in both physical and digital formats
  • Strong communication and interpersonal skills with the ability to respond effectively to employee needs
  • Highly organized, dependable, and capable of working independently during onsite coverage days
  • Available to work onsite in Los Angeles, California three days per week on Tuesday, Wednesday, and Thursday

What we offer

  • Medical, vision, dental, and life and disability insurance
  • Enrollment in company 401(k) plan
Robert Half - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Workplace Experience Coordinator

8 matching positions

Workplace Experience Coordinator

Location
Location
United States , Atlanta
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or equivalent required, along with 2-3 years of experience in front desk support, workplace services, office coordination, or a related setting
  • Demonstrated ability to work within established procedures while handling a variety of office processes, service requests, and operational tasks
  • Strong customer service skills with the ability to communicate clearly and professionally with employees, visitors, vendors, and internal teams
  • Proficiency with Microsoft Office applications, including Word, Excel, and Outlook, for daily coordination, communication, and documentation
  • Solid organizational skills with careful attention to detail and the ability to manage multiple priorities in a busy office environment
  • Sound judgment and problem-solving ability, including selecting practical solutions to routine and moderately complex issues independently
Job Responsibility
Job Responsibility
  • Welcome visitors and staff in a courteous manner, manage sign-in activity, provide access credentials, and guide guests in accordance with site security practices
  • Coordinate visitor-related arrangements, including parking access, meeting support, and hospitality requests to ensure a positive on-site experience
  • Oversee incoming and outgoing mail, package handling, scanning, and print support so office communications and materials are processed accurately and on time
  • Submit and monitor janitorial and maintenance requests, partner with vendors or building support teams, and follow through on workplace issues until resolved
  • Provide day-to-day administrative assistance such as ordering and organizing office supplies, preparing meeting spaces, and helping maintain shared equipment
  • Create and format workplace or client-facing documents and materials that align with brand and presentation standards
  • Respond to questions, service concerns, and workplace issues from employees, guests, and colleagues, escalating matters when additional support is needed
  • Follow site-specific emergency and safety procedures and communicate with appropriate contacts to support building security and occupant well-being
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Workplace Experience Coordinator

Our client is seeking a detail oriented and customer-focused Workplace Experienc...
Location
Location
United States , Mountain View
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3–5 years of experience in workplace services, hospitality, office coordination, facilities, or customer service environments
  • Excellent verbal and written communication skills
  • Strong organizational and multitasking abilities
  • detail oriented demeanor with strong customer service skills
  • Ability to work effectively within a team-oriented environment
  • Comfortable handling high levels of client and employee interaction
  • High School Diploma or GED required
  • Proficiency with Microsoft Office Suite and basic computer skills
Job Responsibility
Job Responsibility
  • Serve as the first point of contact for employees, visitors, and vendors entering the facility
  • Provide a welcoming and detail oriented front desk experience
  • Issue visitor badges and parking passes while following building security procedures
  • Coordinate workplace services including office supply management, mail services, and onboarding support
  • Organize and manage on-site meetings and events, including room setup, breakdown, and supply coordination
  • Assist with communications and employee engagement activities
  • Coordinate janitorial and maintenance requests through internal systems
  • Respond to employee and guest inquiries in a detail oriented and customer-service-oriented manner
  • Support event logistics and collaborate closely with internal teams and vendors
  • Maintain a clean, organized, and detail oriented workplace environment
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Workplace Experience Coordinator

We are looking for a Workplace Experience Coordinator to create a welcoming, org...
Location
Location
United States , Irvine
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience in reception, front desk support, workplace services, or a similar customer-facing administrative role
  • Strong verbal and written communication skills with a detail-oriented and approachable demeanor
  • Proficiency in Microsoft Office, including Outlook, Word, and Excel
  • Ability to manage multiple priorities while staying organized and attentive to detail
  • Demonstrated commitment to delivering excellent service in a fast-paced office setting
  • Comfortable interacting with employees, visitors, and vendors in a courteous manner
  • Ability to work independently, exercise sound judgment, and handle sensitive information with discretion
Job Responsibility
Job Responsibility
  • Welcome employees, guests, and vendors with a courteous and service-focused approach while managing the front desk experience
  • Coordinate visitor check-in procedures, issue badges as needed, and ensure guests are directed promptly and efficiently
  • Provide day-to-day administrative support for workplace operations, including scheduling assistance, meeting room coordination, and general office communication
  • Monitor shared spaces to help maintain a clean, organized, and functional office environment that reflects a high standard of hospitality
  • Respond to employee and visitor requests in a timely manner, resolving routine issues or escalating concerns to the appropriate team
  • Support office events, onsite meetings, and employee experience activities by assisting with logistics, setup, and vendor coordination
  • Maintain accurate records, supply inventories, and workplace documentation using Microsoft Office and related administrative tools
  • Partner with internal teams and building contacts to address operational needs and help ensure a seamless onsite experience
What we offer
What we offer
  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Workplace Experience Coordinator

We are looking for an experienced and service-driven Workplace Experience Coordi...
Location
Location
United States , Washington
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Prior experience in reception, hospitality, concierge, customer service, or a similarly client-facing environment
  • Strong interpersonal skills with a calm, confident, and detail-oriented presence
  • Comfortable supporting food and beverage service, including setup, replenishment, and cleanup for meetings
  • Proficiency with Microsoft Office
  • familiarity with Slack is preferred
  • Ability to manage multiple tasks at once while maintaining a high level of service and attention to detail
  • Flexibility to work on an on-call basis and respond to shifting scheduling needs
  • Willingness to complete required background checks and screening requirements before starting
  • Appropriate business attire and presentation suitable for a corporate office environment
Job Responsibility
Job Responsibility
  • Welcome employees, guests, and vendors with a detail-oriented and attentive approach while serving as the first point of contact at the front desk
  • Manage incoming calls, visitor check-in, and general reception tasks to help maintain a smooth and organized workplace experience
  • Prepare, replenish, and clear food and beverage service for meetings, ensuring shared spaces remain neat and presentation-ready
  • Operate and maintain office coffee equipment, including running cleaning cycles and restocking beans or related supplies as needed
  • Provide clerical support such as document handling, scanning, and other administrative tasks that support daily office operations
  • Use workplace communication and productivity tools, including Microsoft Office and Slack, to coordinate requests and respond efficiently
  • Step in for on-call coverage as business needs arise, including occasional urgent or same-day scheduling needs
  • Participate in onsite training and follow established workplace procedures to deliver consistent service standards
What we offer
What we offer
  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
  • Free online training
Read More
Arrow Right

Workplace Experience Coordinator

We are seeking a professional, adaptable, and service-oriented Workplace Experie...
Location
Location
United States , Washington
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in administrative support, office services, front desk, hospitality, or customer service environments
  • Experience with printing, binding, mail/package handling, shipping/receiving, or office operations strongly preferred
  • Strong communication and customer service skills
  • Ability to multitask and adapt in a fast-paced, high-visibility environment
  • Professional demeanor with strong organizational skills and attention to detail
  • Comfortable handling shifting priorities and occasional schedule changes based on business needs
  • Proficiency with Microsoft Office Suite preferred
Job Responsibility
Job Responsibility
  • Printing, copying, scanning, and binding documents
  • Administrative and operational support tasks
  • Courier coordination and package handling
  • Shipping and receiving support
  • Front desk and general office support as needed
  • Managing ad hoc requests through the executive office support pipeline
  • Supporting daily workflow operations and office organization
  • Assisting with scheduling, document preparation, and general coordination tasks
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
  • Fulltime
Read More
Arrow Right

Workplace Experience Coordinator

We are looking for an experienced and service-oriented Workplace Experience Coor...
Location
Location
United States , Arlington
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in workplace support, reception, hospitality, concierge services, or office administration is preferred
  • Strong customer service skills with the ability to interact confidently and effectively with a wide range of people
  • Excellent verbal and written communication skills in a business environment
  • Proven ability to stay organized, manage multiple priorities, and maintain close attention to detail
  • Comfort working independently in a fast-paced onsite setting with a proactive approach to service
  • Proficiency with Slack for daily communication and coordination
  • A detail-oriented demeanor and business-appropriate presentation are required
Job Responsibility
Job Responsibility
  • Welcome employees, visitors, and clients with a welcoming presence and ensure a positive arrival experience
  • Oversee reception and front-of-house activities, including answering inbound calls and directing requests to the appropriate contacts
  • Coordinate meeting spaces, visitor check-ins, and day-to-day workplace services to support smooth office operations
  • Provide administrative assistance such as document scanning, clerical support, and handling general office tasks as needed
  • Support onsite meetings and events by arranging hospitality services, food deliveries, and related logistics
  • Monitor shared spaces and common areas to maintain an organized, clean, and presentation-ready workplace
  • Respond quickly to employee questions and service needs while following through on open requests
  • Communicate with internal teams and external vendors through Slack and other business channels to keep operations aligned
  • Identify office needs proactively and address issues efficiently to maintain a high-quality workplace experience
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • enrollment in company 401(k) plan
Read More
Arrow Right

Workplace Experience Coordinator

We are looking for a Workplace Experience Coordinator to join our team on a cont...
Location
Location
United States , Washington
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in hospitality, luxury service, or customer-facing roles is highly preferred
  • Strong interpersonal and communication skills, with a service-oriented mindset
  • Proficiency in Microsoft Office
  • familiarity with Slack is an advantage
  • Ability to handle food and beverage setups with attention to detail
  • Comfortable working in an on-call capacity, including same-day assignments
  • Well-groomed appearance and demeanor, with a preference for business attire
  • Must be able to pass background checks and drug tests prior to onboarding
  • Availability to complete training and adapt quickly to varying workplace demands
Job Responsibility
Job Responsibility
  • Provide front desk and receptionist support, including answering calls and greeting visitors in a courteous manner
  • Manage food and beverage arrangements for meetings, including setup and cleanup
  • Operate and perform maintenance tasks on coffee machines, ensuring supplies are replenished as needed
  • Utilize communication tools such as Slack and Microsoft Office to coordinate tasks and share updates
  • Maintain a neat and detail-oriented appearance, adhering to a business-appropriate dress code
  • Deliver high-quality customer service, staying calm and confident during busy periods or unexpected challenges
  • Assist with clerical duties such as scanning documents and organizing files
  • Respond promptly to on-call requests and provide same-day support when required
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
Read More
Arrow Right

Workplace Experience Coordinator

We are looking for a Workplace Experience Coordinator to join our team ONSITE in...
Location
Location
United States , New York
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High school diploma or equivalent, with up to two years of relevant experience
  • Ability to follow established routines and standards while maintaining attention to detail
  • Strong communication skills to exchange clear and concise information
  • Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
  • Excellent organizational skills and a proactive, inquisitive approach to problem-solving
  • Familiarity with security protocols and emergency procedures
  • Ability to manage multiple tasks simultaneously while maintaining professionalism
  • Experience coordinating with vendors and handling workplace service operations
Job Responsibility
Job Responsibility
  • Welcome visitors and employees with a meticulous and friendly demeanor, issuing visitor and parking passes while adhering to security protocols
  • Prepare and deliver presentations, effectively communicating information to groups of various sizes
  • Coordinate dining, recreational, and business activities upon request, ensuring all arrangements are confirmed
  • Manage janitorial and maintenance work orders, ensuring timely execution and quality service
  • Facilitate workplace services, including mail distribution, office supply management, and onboarding activities
  • Address inquiries and complaints from employees, guests, and coworkers, providing solutions with a focus on excellent customer service
  • Plan and oversee on-site events, including securing event space, coordinating setup and teardown, and managing supply delivery
  • Follow property-specific security and emergency procedures, notifying appropriate parties to maintain safety
  • Collaborate with vendors to ensure timely delivery of goods and services to the workplace
  • Communicate detailed information within the team and execute tasks as directed by the manager with precision and clarity
What we offer
What we offer
  • medical, vision, dental, and life and disability insurance
  • company 401(k) plan
Read More
Arrow Right