Workplace Experience Coordinator Jobs

Workplace Experience Coordinator

The Workplace Coordinator & Executive Assistant plays a dual role, ensuring smoo...

Location

United Kingdom , London

Salary:

Not provided

Aptitude Software

Expiration Date

Until further notice

Requirements

Proven experience in office coordination, workplace management, or facilities administration
Experience providing PA support to senior executives, ideally at Board or SLT level in an international environment
Strong organisational and multitasking skills, proactive and able to prioritise effectively
Excellent communication skills, both written and verbal
High level of discretion, confidentiality, and professionalism
Strong proficiency in MS Office (Outlook, Excel, PowerPoint, Word), Teams, or equivalent digital workplace tools
Familiarity with health & safety standards and facilities management processes
Experience working in a corporate or professional services environment

Job Responsibility

Act as the first point of contact for all office-related inquiries and facilities issues
Oversee the smooth daily operation of the London office, including office supplies, stationery, equipment, and vendor/contractor management
Manage relationships with building management, cleaning, security, catering, and maintenance providers
Ensure health & safety compliance, fire safety procedures, and general office risk assessments
Maintain a welcoming, professional, and well-organized workplace environment
Coordinate and manage meeting rooms, ensuring they are set up with required technology, catering, and equipment
Arrange internal and external meetings, including Board and SLT sessions
Support planning and execution of internal events, Board visits, offsites, and town halls
Manage lunch bookings, restaurant reservations, and catering for meetings or executive events
Provide PA support to the CEO (and other executives as needed) including diary management, inbox management (where appropriate), and scheduling

What we offer

ShareSave scheme – ability to purchase company shares on preferential terms
Private healthcare
Income protection and group life insurance
Pension Scheme
Company Funded Health Cashplan
Employee Assistance Programme
Access to Private Dental Benefits
Flexible working options
Enhanced Family Friendly Leave for adoption, maternity and paternity
Bike 2 Work Scheme

Fulltime

Workplace Experience Coordinator

As our US Workplace Experience Coordinator (WXC), you’ll play a key role in Aken...

Location

United States , Boston

Salary:

65000.00 - 70000.00 USD / Year

Akeneo

Expiration Date

Until further notice

Requirements

1+ years of experience in office/workplace operations, hospitality, facilities, flexspace or employee experience
Warm, proactive and willing to roll up your sleeves to get things done
Reliable, organised and able to juggle multiple tasks with good attention to detail
Strong communication skills - in person, in writing and across tools like Slack
A team player who builds trust through helpfulness, consistency and good judgement
Comfortable working autonomously day-to-day with guidance from a remote manager
Growth-minded, adaptable and eager to learn

Job Responsibility

Office Operations: Be a warm, consistent presence in the office and ensure a positive day-to-day experience for employees and visitors
Own the smooth running of daily operations, including making office rounds and ensuring the space looks its best
Liaise with local vendors and service providers (cleaning, maintenance, security, building management)
Assist with the coordination of internal meetings and events, including logistics
Administration & Communications: Share key workplace updates and maintain a digital presence across Slack channels
Handle in-person, email and Slack queries with professionalism and warmth
Support new hire onboarding to ensure a smooth arrival experience
Coordinate office resources such as supplies, snacks, equipment and furniture
Process and monitor office-related invoices and expenses
Support US employees navigating our corporate travel platform

What we offer

Work-Life Balance: 25 days of annual leave with flexible working hours
Option to Work from Anywhere for up to 30 days per year
Home Office & Commuting Allowance: $600 budget to enhance your home office
$80 monthly sustainable transportation allowance
Generous Parental Leave: 16 weeks of paid maternity leave
4 weeks of paid leave for the second parent
Gradual return to work program
Community & Support: 2 paid volunteering days annually
Employee Resource Groups dedicated to promoting diversity and inclusion
Professional Development: $1,000 annual budget for personal professional development

Fulltime

New

Workplace Experience Coordinator

As a Workplace Experience Coordinator, you'll be responsible for delivering a wo...

Location

Canada , Bolton

Salary:

Not provided

Randstad

Expiration Date

December 29, 2025

Requirements

High School Diploma or GED with up to 2 years of job-related experience
Ability to follow basic work routines and standards in the application of work
Communication skills to exchange straightforward information
Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
Strong organizational skills with an inquisitive mindset

Job Responsibility

First point of contact for all those entering the facility. Greet them with a friendly and welcoming demeanor. Issue visitor and parking passes and follow security protocols
Make a memorable first impression by answering the telephone in a professional manner. Create presentations and speak to various-sized groups
Arrange and confirm recreational, dining, and business activities on behalf of the requestor
Manage janitorial or maintenance work orders as needed. Coordinate and execute workplace services including mail, office supply services, and onboarding
Acknowledge inquiries or complaints from employees, guests, and co-workers. Provide solutions in a professional customer service-driven manner
Organize and manage on-site events. This includes securing event space, set up and tear down of the room, and delivery of supplies
Follow property-specific security and emergency procedures. Notify appropriate parties to ensure the safety of all individuals in the building
Coordinate with vendors who supply services or goods to the workplace
Explain detailed and/or complicated information within the team. Follow specific directions as given by the manager
Impact through clearly defined duties, and methods and tasks are described in detail. Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion

What we offer

Onsite role
Possibility of Extension
Opportunity to gain valuable experience in the organization
Global opportunities for professional growth and development

Office Manager, Workplace Experience

KAYAK is seeking an organized, hardworking, highly motivated individual to creat...

Location

Australia , Sydney

Salary:

Not provided

KAYAK

Expiration Date

Until further notice

Requirements

Office management experience with an understanding of daily operations in a fast-paced environment
Passion for people - desire to create a world-class experience
Collaborative teammate
Forward thinker, anticipating the needs of others
Strong interpersonal skills
fun, professional, friendly demeanor
desire to assist others and face challenges head on
Proactive - quick on your feet and an excellent multi-tasker
Strong time management and organizational skills
Tackle problems independently where appropriate and set priorities

Job Responsibility

Create a positive, engaging, and inclusive workplace experience where our people can do their best work
Coordinate all office purchasing and inventory
Manage ongoing office operations, creating a clean, organised, and functional environment for all employees and visitors
Plan, coordinate, execute all aspects of office-initiated events including decorations, setup, and breakdown
Partner with IT for AV needs
Manage onsite food and beverage catering including snacks and lunches
Support and facilitate a localized approach to programs and initiatives across the workplace footprint (e.g. Do Good Week, Sustainability, Diversity & Inclusion, All Hands, Offsites, etc.)
Act as Floor Warden for local Life Safety drills and events
Respond to emergencies and urgent issues promptly and appropriately
Maintain office budgets related to supplies, events, and all operational spending

What we offer

Company-paid therapy sessions through SpringHealth
Company-paid subscription to HeadSpace
Company-wide week off a year - the whole team fully recharges
Paid parental leave
Generous paid vacation + time off for your birthday
Paid volunteer time
Development Dollars
Access to thousands of on-demand e-learnings
Employee Resource Groups
Competitive retirement and health plans

Parttime

New

Colleague Experience Coordinator

We’re looking for a new Colleague Experience Coordinator to join our team acting...

Location

United Kingdom , Eastleigh

Salary:

29118.00 GBP / Year

Abri

Expiration Date

Until further notice

Requirements

Proactive
Great team player
Excellent communicator
Proven customer service abilities
Positive, proactive nature
Knowledge of facilities management or building operations (advantageous)
Enthusiasm
Can-do attitude
Genuine passion for always wanting to go the extra mile
Strong customer service skills

Job Responsibility

Act as a Business Partner for Workplace Solutions (Facilities) to understand workplace needs
Be the friendly face colleagues turn to
Organise memorable events
Provide operational support and coordination
Responsible for all aspects of departmental hub space planning (desk allocations) and minor office moves
Work collaboratively with all stakeholders
Liaison with key contacts
Consider accessibility and inclusivity within the workplace
Consider known future strategic developments
Ensure Abri Workplace standards and Health and Safety requirements are adhered to

What we offer

28 days holiday + the opportunity to buy and sell holiday
Generous pension scheme with contributions up to 10%
Money off tons of high street and online retailers
Life assurance of 5x your annual salary
Generous parental and family leave
Health and wellbeing packages
Electric car scheme
Personal development opportunities
Colleague recognition scheme
Flexible working

Fulltime

Operations and Workplace Coordinator

We're seeking a highly organized and proactive Operations and Workplace Coordina...

Location

Spain , Valencia; Madrid; Barcelona

Salary:

Not provided

Maisa

Expiration Date

Until further notice

Requirements

3-5 years of experience in operations, executive assistant, workplace management or administrative roles
Strong organizational abilities with meticulous attention to detail
Excellent written and verbal communication skills (English & Spanish)
Demonstrated ability to build relationships and collaborate effectively across functions
Proven track record of getting things done through influence rather than formal authority
Experience coordinating with external service providers and vendors
Proficiency with productivity tools (Google Workspace, Microsoft Office, etc.)
Strong problem-solving skills and ability to work independently
High level of discretion when handling confidential information
Proactive mindset with ability to anticipate needs and take initiative

Job Responsibility

HR and People Operations Support - maintaining employee records, payroll processing, recruitment administration, coordinating HR service providers and helping to implement processes and policies
Finance Operations Support - Coordinate invoice processing, vendor payments, expense management, and support monthly financial closing. Track and reconcile expenses, process reimbursements, and maintain financial records. Support operational KPI tracking, data collection, and prepare reports. Assist with tracking and maintaining operational budgets across all functions. Maintain dashboards for spend tracking, vendor performance, and operational metrics
Workplace Operations Management - Manage daily workplace operations, including office facilities, CoWorking spaces, equipment, supplies, and remote work. Coordinate office maintenance, resolve facilities issues, and organize company meetings, events, travel, and office inventory
Vendor Management and Budget Management - Serve as the key contact for operational vendors and service providers, tracking contract renewals, spend, invoicing and driving value and cost efficiency
Process Development and (IT) Systems Management - Create and improve operational processes, implement and administer operational systems, coordinate internal IT management, and liaise with IT service providers to ensure compliance
Compliance and Legal Support - Support legal and regulatory compliance workstreams, coordinate with external legal counsel, maintain legal documents, ensure workplace compliance, and track compliance deadlines

What we offer

Opportunity to play a crucial operational role in a cutting-edge AI company
Flat organization focused on impact rather than hierarchy
Collaborative work environment with experienced professionals
Competitive compensation package
Flexible work arrangements
Growth opportunities in an expanding organization

Fulltime

Recruiting and Workplace Coordinator

We are looking for a Recruiting and Workplace Coordinator for a 6 month full-tim...

Location

United States , San Jose

Salary:

25.00 - 35.00 USD / Hour

FloQast

Expiration Date

Until further notice

Requirements

1-2 year minimum experience specifically in a Talent Acquisition Coordinator role, and/or Office Administrator role
Experience with Lever or similar Applicant Tracking System required
Ability to manage a high volume of scheduling and coordinating is required
Excellent time management and organization with the ability to prioritize work
Ability to multi-task and function in a fast-paced environment
Exceptional customer service focus with excellent written and verbal communication skills with attention to detail
Highly energetic, positive, and enthusiastic team player with strong interpersonal skills and collaborative orientation
Proactive problem solver who is detail-oriented.

Job Responsibility

Create a positive, professional and welcoming candidate experience and represent FloQast throughout the hiring cycle with: timely and respectful follow ups to candidates, attention to detail in written and verbal communication accurate scheduling of interviews, and ensuring data integrity in our ATS
Successfully manage a high volume of scheduling phone interviews and on-site interviews for our R&D teams in San Jose
Maintain exceptional records and notes within our Applicant Tracking System (Lever)
Develop and maintain strong relationships with our internal hiring teams and interviewers to ensure a smooth process
Assist with optimization and maintenance of our Applicant Tracking System
Ensure candidates are moved through the pipeline and responded to in a timely and accurate manner
Support the Recruiting team with process optimization projects and ad hoc opportunities
First point of contact for building services, facilities and utilities maintenance, and vendors
Responsible for reception services at the San Jose office, including meet and greet visitors, field incoming phone calls, and managing traffic in and out of the office
Present to greet visitors at the front door and direct them to the appropriate person

Fulltime

Workplace Coordinator

We are recruiting for a Front of House & Workplace Services Assistant to join a ...

Location

United Kingdom , Glasgow

Salary:

25635.00 - 25645.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in a reception or front-of-house role within a professional environment
Strong organisational skills and ability to manage multiple tasks
Confident in setting up and troubleshooting AV equipment
Excellent communication and client care skills
Professional presentation and a positive, proactive attitude
Ability to work under pressure and adapt to changing priorities
Proficiency in Microsoft Outlook and Word

Job Responsibility

Provide a professional and welcoming reception service, meeting and greeting clients and visitors
Manage meeting room bookings and coordinate catering and hospitality for events
Prepare meeting rooms, ensuring AV equipment and refreshments are ready
Handle ad hoc client requests such as photocopying, deliveries, and travel arrangements
Respond promptly to telephone and email queries from internal and external contacts
Support print and post room operations, including incoming/outgoing mail and courier liaison
Maintain office supplies, kitchen stock, and ensure all areas remain tidy and well-presented
Assist with administrative tasks such as scanning, updating spreadsheets, and ordering supplies
Build relationships with local suppliers and caterers to ensure high-quality service
Provide occasional out-of-hours support for events and seminars

What we offer

Pension scheme with employer contributions of up to 5.5%
Generous life assurance cover for peace of mind, up to 8 times your salary
Holiday starting at 25 paid working days per annum, with the option to buy up to 8 additional days
'Happy Birthday!' - have a free day off to celebrate and a £50 voucher to spend
Private health care (discounted prices for children)
Dental health care
Interest-free season ticket loans
Corporate discounts on a wide variety of products and services

Parttime

Workplace Experience Coordinator

Randstad

Location:
Canada, Bolton

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
December 17, 2025

Expiration:
December 29, 2025

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Workplace Experience Coordinator

Randstad

Location:Canada, Bolton

Category:Office Administration

Contract Type:Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:December 17, 2025

Expiration:December 29, 2025

Looking for more opportunities? Search for other job offers that match your skills and interests.

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Location:
Canada, Bolton

Category:
Office Administration

Contract Type:
Not provided

Job Posted:
December 17, 2025

Expiration:
December 29, 2025