Workplace Experience Coordinator Job at Robert Half (Portland)

New

Workplace Experience Coordinator

You will be in charge of ensuring a smooth operational running of our office in ...

Location

France , Paris

Salary:

Not provided

Mirakl

Expiration Date

Until further notice

Requirements

2+ years of experience in a similar Workplace, Facilities, or Office Management role (internships and apprenticeships included)
Proven track record of managing multiple priorities in a fast-paced environment with a strong service mindset
Experience working with suppliers and managing contracts or vendor relationships
Great interpersonal skills
Highly organized and detail-oriented
Proactive problem-solver
Strong written and verbal communication skills (both in French and English)
Flexible and resilient
French: Fluent
English: Professional

Job Responsibility

Respond promptly to daily requests from Mirakl workers through our ticketing system
Be the go-to person for employees' needs and queries
Act as the primary contact for our business partners
Manage contracts and relationships with suppliers including cleaning services, technical maintenance, health & safety, green plants maintenance, and provision of snacks & refreshments
Proactively anticipate future needs and coordinate with vendors as required
Ensure the office complies with all health and safety regulations
Support the WPE Manager on its activity and act as their back up as needed
Develop and/or implement operational procedures and policies that streamline our workplace functions
Identify opportunities for enhancing operational standards and efficiency
Leverage AI to elevate Workplace Experience excellence

What we offer

100% health insurance coverage
Yoga classes, fitness sessions and team breakfasts
Swile meal voucher card
Monthly bike leasing subscription or 50% Navigo reimbursement
Enhanced parental leave, including one month of fully paid leave for the second parent
Access to tailored development programs and clear pathways for professional advancement
Regular team-building activities and company-wide offsite events

Fulltime

New

Workplace Experience Coordinator

We are looking for a Facilities Assistant to support daily workplace operations ...

Location

United States , Austin

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in reception, front-desk support, facilities coordination, or workplace operations
Ability to manage a multi-line phone system and handle inbound calls professionally and efficiently
Strong organizational skills with the ability to prioritize tasks, track requests, and maintain accurate documentation
Clear verbal and written communication skills for working with employees, visitors, vendors, and building management
Proficiency with basic administrative tools such as email, spreadsheets, and reporting trackers
Ability to observe site conditions, identify service issues, and follow through on resolutions in a timely manner
Comfortable supporting a part-time or flexible reception environment while maintaining dependable on-site coverage

Job Responsibility

Oversee day-to-day workplace support by coordinating reception coverage, mail handling, pantry upkeep, janitorial follow-up, and meeting space readiness
Receive facility-related requests, assign them to the appropriate resource, monitor progress through resolution, and keep stakeholders informed on timing and status updates
Work closely with external vendors and building representatives to address service issues, follow up on recurring concerns, and document actions taken to improve performance
Maintain seating and space records, assist with workstation preparation, and support small office moves to ensure work areas are ready for use
Update service logs, inventory records, and location data, then prepare routine reports that highlight request volume, turnaround times, and notable trends
Perform regular site inspections to identify maintenance concerns, supply shortages, cleanliness issues, safety risks, or opportunities to improve the employee and guest experience
Support compliance-related activities such as inspections, incident documentation, emergency readiness tasks, and badge or access coordination while keeping required records current
Track office supplies and minor equipment, submit replenishment requests, assist with inventory counts, and help coordinate replacement of items as needed
Provide administrative support for purchasing and expense tracking by assisting with invoices, purchase requests, accrual-related documentation, and cost coding review
Coordinate logistics for meetings and visitor events by confirming room setup, arranging support services, checking audiovisual readiness with partners, and ensuring spaces are reset afterward

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Workplace Experience Coordinator

Location

United States , Atlanta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required, along with 2-3 years of experience in front desk support, workplace services, office coordination, or a related setting
Demonstrated ability to work within established procedures while handling a variety of office processes, service requests, and operational tasks
Strong customer service skills with the ability to communicate clearly and professionally with employees, visitors, vendors, and internal teams
Proficiency with Microsoft Office applications, including Word, Excel, and Outlook, for daily coordination, communication, and documentation
Solid organizational skills with careful attention to detail and the ability to manage multiple priorities in a busy office environment
Sound judgment and problem-solving ability, including selecting practical solutions to routine and moderately complex issues independently

Job Responsibility

Welcome visitors and staff in a courteous manner, manage sign-in activity, provide access credentials, and guide guests in accordance with site security practices
Coordinate visitor-related arrangements, including parking access, meeting support, and hospitality requests to ensure a positive on-site experience
Oversee incoming and outgoing mail, package handling, scanning, and print support so office communications and materials are processed accurately and on time
Submit and monitor janitorial and maintenance requests, partner with vendors or building support teams, and follow through on workplace issues until resolved
Provide day-to-day administrative assistance such as ordering and organizing office supplies, preparing meeting spaces, and helping maintain shared equipment
Create and format workplace or client-facing documents and materials that align with brand and presentation standards
Respond to questions, service concerns, and workplace issues from employees, guests, and colleagues, escalating matters when additional support is needed
Follow site-specific emergency and safety procedures and communicate with appropriate contacts to support building security and occupant well-being

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Workplace Experience Coordinator

We are looking for a proactive Workplace Experience Coordinator (Part Time) to s...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in office coordination, reception, workplace support, or a similar administrative role
Ability to manage front-desk responsibilities while maintaining a detail-oriented and service-oriented presence
Comfortable handling inbound phone calls, visitor interaction, and routine clerical assignments with accuracy
Experience scanning, organizing, and maintaining documents in both physical and digital formats
Strong communication and interpersonal skills with the ability to respond effectively to employee needs
Highly organized, dependable, and capable of working independently during onsite coverage days
Available to work onsite in Los Angeles, California three days per week on Tuesday, Wednesday, and Thursday

Job Responsibility

Welcome visitors and employees, manage the front desk experience, and serve as a reliable first point of contact for onsite workplace support
Answer incoming calls, direct inquiries appropriately, and ensure messages are handled promptly and professionally
Coordinate day-to-day office activities by maintaining organized common areas, supporting meeting readiness, and anticipating workplace needs before issues arise
Perform clerical and administrative tasks such as filing, record handling, data organization, and general office support
Scan, sort, and manage physical and digital documents to maintain accurate and accessible records
Communicate clearly with employees, vendors, and internal stakeholders to support smooth onsite operations and timely issue resolution
Use sound judgment and resourcefulness to address unexpected office requests and keep daily workplace services running efficiently

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Parttime

Workplace Experience Coordinator

Our client is seeking a detail oriented and customer-focused Workplace Experienc...

Location

United States , Mountain View

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3–5 years of experience in workplace services, hospitality, office coordination, facilities, or customer service environments
Excellent verbal and written communication skills
Strong organizational and multitasking abilities
detail oriented demeanor with strong customer service skills
Ability to work effectively within a team-oriented environment
Comfortable handling high levels of client and employee interaction
High School Diploma or GED required
Proficiency with Microsoft Office Suite and basic computer skills

Job Responsibility

Serve as the first point of contact for employees, visitors, and vendors entering the facility
Provide a welcoming and detail oriented front desk experience
Issue visitor badges and parking passes while following building security procedures
Coordinate workplace services including office supply management, mail services, and onboarding support
Organize and manage on-site meetings and events, including room setup, breakdown, and supply coordination
Assist with communications and employee engagement activities
Coordinate janitorial and maintenance requests through internal systems
Respond to employee and guest inquiries in a detail oriented and customer-service-oriented manner
Support event logistics and collaborate closely with internal teams and vendors
Maintain a clean, organized, and detail oriented workplace environment

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Workplace Experience Coordinator

We are looking for a Workplace Experience Coordinator to create a welcoming, org...

Location

United States , Irvine

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in reception, front desk support, workplace services, or a similar customer-facing administrative role
Strong verbal and written communication skills with a detail-oriented and approachable demeanor
Proficiency in Microsoft Office, including Outlook, Word, and Excel
Ability to manage multiple priorities while staying organized and attentive to detail
Demonstrated commitment to delivering excellent service in a fast-paced office setting
Comfortable interacting with employees, visitors, and vendors in a courteous manner
Ability to work independently, exercise sound judgment, and handle sensitive information with discretion

Job Responsibility

Welcome employees, guests, and vendors with a courteous and service-focused approach while managing the front desk experience
Coordinate visitor check-in procedures, issue badges as needed, and ensure guests are directed promptly and efficiently
Provide day-to-day administrative support for workplace operations, including scheduling assistance, meeting room coordination, and general office communication
Monitor shared spaces to help maintain a clean, organized, and functional office environment that reflects a high standard of hospitality
Respond to employee and visitor requests in a timely manner, resolving routine issues or escalating concerns to the appropriate team
Support office events, onsite meetings, and employee experience activities by assisting with logistics, setup, and vendor coordination
Maintain accurate records, supply inventories, and workplace documentation using Microsoft Office and related administrative tools
Partner with internal teams and building contacts to address operational needs and help ensure a seamless onsite experience

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Workplace Experience Coordinator

We are looking for an experienced and service-driven Workplace Experience Coordi...

Location

United States , Washington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in reception, hospitality, concierge, customer service, or a similarly client-facing environment
Strong interpersonal skills with a calm, confident, and detail-oriented presence
Comfortable supporting food and beverage service, including setup, replenishment, and cleanup for meetings
Proficiency with Microsoft Office
familiarity with Slack is preferred
Ability to manage multiple tasks at once while maintaining a high level of service and attention to detail
Flexibility to work on an on-call basis and respond to shifting scheduling needs
Willingness to complete required background checks and screening requirements before starting
Appropriate business attire and presentation suitable for a corporate office environment

Job Responsibility

Welcome employees, guests, and vendors with a detail-oriented and attentive approach while serving as the first point of contact at the front desk
Manage incoming calls, visitor check-in, and general reception tasks to help maintain a smooth and organized workplace experience
Prepare, replenish, and clear food and beverage service for meetings, ensuring shared spaces remain neat and presentation-ready
Operate and maintain office coffee equipment, including running cleaning cycles and restocking beans or related supplies as needed
Provide clerical support such as document handling, scanning, and other administrative tasks that support daily office operations
Use workplace communication and productivity tools, including Microsoft Office and Slack, to coordinate requests and respond efficiently
Step in for on-call coverage as business needs arise, including occasional urgent or same-day scheduling needs
Participate in onsite training and follow established workplace procedures to deliver consistent service standards

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Free online training

Workplace Experience Coordinator

We are seeking a professional, adaptable, and service-oriented Workplace Experie...

Location

United States , Washington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in administrative support, office services, front desk, hospitality, or customer service environments
Experience with printing, binding, mail/package handling, shipping/receiving, or office operations strongly preferred
Strong communication and customer service skills
Ability to multitask and adapt in a fast-paced, high-visibility environment
Professional demeanor with strong organizational skills and attention to detail
Comfortable handling shifting priorities and occasional schedule changes based on business needs
Proficiency with Microsoft Office Suite preferred

Job Responsibility

Printing, copying, scanning, and binding documents
Administrative and operational support tasks
Courier coordination and package handling
Shipping and receiving support
Front desk and general office support as needed
Managing ad hoc requests through the executive office support pipeline
Supporting daily workflow operations and office organization
Assisting with scheduling, document preparation, and general coordination tasks

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

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Workplace Experience Coordinator

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Workplace Experience Coordinator

Workplace Experience Coordinator

Workplace Experience Coordinator

Workplace Experience Coordinator

Workplace Experience Coordinator

Workplace Experience Coordinator

Workplace Experience Coordinator

Workplace Experience Coordinator

Workplace Experience Coordinator

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