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1X Technologies Logo 1X Technologies · Office Administration

Workplace Experience Coordinator

United States, Palo Alto 58000.00 - 77200.00 USD / Year · Job Posted January 03, 2026
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Job Description

As the Workplace Coordinator in Palo Alto, you will run day-to-day office operations and serve as the primary point of contact for the site. This role owns the front desk experience, office logistics, and operational support for Facilities, Security, and EHS functions. You will be responsible for keeping the office organized, functional, and compliant, ensuring a safe and efficient workplace that enables engineering and operations teams to stay focused on execution

Job Responsibility

  • Greet visitors and employees warmly and professionally
  • Manage the front desk, visitor check-ins, and guest badges
  • Maintain a clean and welcoming reception area
  • Coordinate office services such as catering, cleaning, and supplies (including kitchen stocking and swag inventory)
  • Assist in planning simple workplace events and activities (e.g., happy hours, team lunches)
  • Help prepare meeting rooms and workstations for new hires and guests to ensure a smooth onboarding experience
  • Support basic office access tasks like badge activation and deactivation
  • Manage Deliveries: Oversee shipping and receiving, including sorting mail and assisting with package deliveries for engineering and operations teams
  • Security Protocols: Ensure strict adherence to physical security policies at entry points and act as the primary point of contact for security questions
  • Work with teams like IT, HR, and Facilities to support day-to-day needs
  • EHS Operations: Support the EHS team by maintaining safety logs, conducting daily/weekly safety walkthroughs, and ensuring fire extinguishers and first aid kits are compliant
  • Emergency Preparedness: Assist in organizing fire drills and act as a Fire Warden or Safety Captain for the front office area
  • Facilities Triage: Act as the first line of defense for facility issues (e.g., lighting, HVAC, furniture repairs), submitting work orders and coordinating with vendors as needed

Requirements

  • 2–4 years of experience in office management, administrative operations, or similar role
  • Strong organizational skills with the ability to manage multiple priorities (e.g., events, security, and facilities requests) simultaneously
  • Experience with office security/badging systems and a general understanding of workplace safety (EHS) concepts
  • Proficiency in Google Workspace (Docs, Sheets, Calendar)
  • Excellent verbal and written communication skills with a customer-service mindset
  • Ability to lift up to 25 lbs and support basic physical logistics (packages, event setup)

What we offer

  • Health, dental and vision insurance
  • 401(k) with company match
  • Paid time off and holidays
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