Workplace Experience Coordinator

• Office Operations: Serve as the primary point of contact for daily office operations, maintaining a professional and welcoming environment at our McLean HQ
• Visitor Hospitality: Greet and direct visitors—including customers, partners, and job candidates—ensuring required protocols are met with a high level of hospitality
• Logistics & Deliveries: Manage incoming/outgoing mail and deliveries, including shipping labels and package distribution
• Vendor Coordination: Assist with facility management tasks and coordinate with external vendors to ensure office standards are maintained
• Executive Assistance: Provide high-level support which may include travel bookings, complex scheduling, and expense reporting for department leadership
• Strategic Projects: Assist with inter-departmental administrative projects as assigned, contributing to broader team goals and organizational efficiency
• Meeting & Event Planning: Design, coordinate, and execute internal events and workplace gatherings. This includes vendor sourcing, site selection, and managing food and beverage (F&B) logistics
• Travel Management: Support the corporate travel platform, helping to integrate ethical travel standards and assisting employees with travel initiatives that support global business strategies
• Experience Design: Use a design-thinking approach to model event flows, ensuring every workplace gathering is impactful, inclusive, and aligns with Appian’s culture
• Department Homepages: Maintain and update department internal homepages, ensuring information is current, accessible, and engaging
• Employee Communications: Create communication artifacts, including newsletters, guides, and FAQs, to increase adoption of travel tools, event protocols, and workplace updates

• 2+ years of experience in workplace operations, executive assistance, hospitality management, or a relevant related position
• Degree in Hospitality Management, Business Administration, or a related field preferred
• Must be comfortable working from the McLean, VA headquarters 5 days a week

Experience with event management software or corporate travel tools is a plus

• health coverage
• Employee Assistance Program (EAP) with free mental health support
• life and disability insurance
• an Employee Stock Purchase Program (ESPP)
• a retirement/pension plan
• wellness dollars
• tuition reimbursement
• family-forming benefits