CrawlJobs Logo
Robert Half Logo Robert Half · Office Administration

Workplace Experience Coordinator

United States, Irvine · Job Posted May 29, 2026
Apply Position
Job Link Share

Job Description

We are looking for a Workplace Experience Coordinator to create a welcoming, organized, and attentive environment for employees and visitors in Irvine, California. This Contract position is ideal for someone who enjoys front-of-house support, takes pride in delivering attentive service, and can keep daily workplace operations running smoothly. The role combines reception coverage, guest support, and administrative coordination to help maintain a positive on-site experience.

Job Responsibility

  • Welcome employees, guests, and vendors with a courteous and service-focused approach while managing the front desk experience
  • Coordinate visitor check-in procedures, issue badges as needed, and ensure guests are directed promptly and efficiently
  • Provide day-to-day administrative support for workplace operations, including scheduling assistance, meeting room coordination, and general office communication
  • Monitor shared spaces to help maintain a clean, organized, and functional office environment that reflects a high standard of hospitality
  • Respond to employee and visitor requests in a timely manner, resolving routine issues or escalating concerns to the appropriate team
  • Support office events, onsite meetings, and employee experience activities by assisting with logistics, setup, and vendor coordination
  • Maintain accurate records, supply inventories, and workplace documentation using Microsoft Office and related administrative tools
  • Partner with internal teams and building contacts to address operational needs and help ensure a seamless onsite experience

Requirements

  • Experience in reception, front desk support, workplace services, or a similar customer-facing administrative role
  • Strong verbal and written communication skills with a detail-oriented and approachable demeanor
  • Proficiency in Microsoft Office, including Outlook, Word, and Excel
  • Ability to manage multiple priorities while staying organized and attentive to detail
  • Demonstrated commitment to delivering excellent service in a fast-paced office setting
  • Comfortable interacting with employees, visitors, and vendors in a courteous manner
  • Ability to work independently, exercise sound judgment, and handle sensitive information with discretion

What we offer

  • Medical, vision, dental, and life and disability insurance
  • 401(k) plan
Robert Half - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Workplace Experience Coordinator

8 matching positions

Workplace Experience Coordinator

The Workplace Coordinator & Executive Assistant plays a dual role, ensuring smoo...
Location
Location
United Kingdom , London
Salary
Salary:
Not provided
aptitudesoftware.com Logo
Aptitude Software
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in office coordination, workplace management, or facilities administration
  • Experience providing PA support to senior executives, ideally at Board or SLT level in an international environment
  • Strong organisational and multitasking skills, proactive and able to prioritise effectively
  • Excellent communication skills, both written and verbal
  • High level of discretion, confidentiality, and professionalism
  • Strong proficiency in MS Office (Outlook, Excel, PowerPoint, Word), Teams, or equivalent digital workplace tools
  • Familiarity with health & safety standards and facilities management processes
  • Experience working in a corporate or professional services environment
Job Responsibility
Job Responsibility
  • Act as the first point of contact for all office-related inquiries and facilities issues
  • Oversee the smooth daily operation of the London office, including office supplies, stationery, equipment, and vendor/contractor management
  • Manage relationships with building management, cleaning, security, catering, and maintenance providers
  • Ensure health & safety compliance, fire safety procedures, and general office risk assessments
  • Maintain a welcoming, professional, and well-organized workplace environment
  • Coordinate and manage meeting rooms, ensuring they are set up with required technology, catering, and equipment
  • Arrange internal and external meetings, including Board and SLT sessions
  • Support planning and execution of internal events, Board visits, offsites, and town halls
  • Manage lunch bookings, restaurant reservations, and catering for meetings or executive events
  • Provide PA support to the CEO (and other executives as needed) including diary management, inbox management (where appropriate), and scheduling
What we offer
What we offer
  • ShareSave scheme – ability to purchase company shares on preferential terms
  • Private healthcare
  • Income protection and group life insurance
  • Pension Scheme
  • Company Funded Health Cashplan
  • Employee Assistance Programme
  • Access to Private Dental Benefits
  • Flexible working options
  • Enhanced Family Friendly Leave for adoption, maternity and paternity
  • Bike 2 Work Scheme
  • Fulltime
Read More
Arrow Right

Workplace Experience Coordinator

As our US Workplace Experience Coordinator (WXC), you’ll play a key role in Aken...
Location
Location
United States , Boston
Salary
Salary:
65000.00 - 70000.00 USD / Year
akeneo.com Logo
Akeneo
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 1+ years of experience in office/workplace operations, hospitality, facilities, flexspace or employee experience
  • Warm, proactive and willing to roll up your sleeves to get things done
  • Reliable, organised and able to juggle multiple tasks with good attention to detail
  • Strong communication skills - in person, in writing and across tools like Slack
  • A team player who builds trust through helpfulness, consistency and good judgement
  • Comfortable working autonomously day-to-day with guidance from a remote manager
  • Growth-minded, adaptable and eager to learn
Job Responsibility
Job Responsibility
  • Office Operations: Be a warm, consistent presence in the office and ensure a positive day-to-day experience for employees and visitors
  • Own the smooth running of daily operations, including making office rounds and ensuring the space looks its best
  • Liaise with local vendors and service providers (cleaning, maintenance, security, building management)
  • Assist with the coordination of internal meetings and events, including logistics
  • Administration & Communications: Share key workplace updates and maintain a digital presence across Slack channels
  • Handle in-person, email and Slack queries with professionalism and warmth
  • Support new hire onboarding to ensure a smooth arrival experience
  • Coordinate office resources such as supplies, snacks, equipment and furniture
  • Process and monitor office-related invoices and expenses
  • Support US employees navigating our corporate travel platform
What we offer
What we offer
  • Work-Life Balance: 25 days of annual leave with flexible working hours
  • Option to Work from Anywhere for up to 30 days per year
  • Home Office & Commuting Allowance: $600 budget to enhance your home office
  • $80 monthly sustainable transportation allowance
  • Generous Parental Leave: 16 weeks of paid maternity leave
  • 4 weeks of paid leave for the second parent
  • Gradual return to work program
  • Community & Support: 2 paid volunteering days annually
  • Employee Resource Groups dedicated to promoting diversity and inclusion
  • Professional Development: $1,000 annual budget for personal professional development
  • Fulltime
Read More
Arrow Right

Operations and Workplace Coordinator

We're seeking a highly organized and proactive Operations and Workplace Coordina...
Location
Location
Spain , Valencia; Madrid; Barcelona
Salary
Salary:
Not provided
maisa.ai Logo
Maisa
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3-5 years of experience in operations, executive assistant, workplace management or administrative roles
  • Strong organizational abilities with meticulous attention to detail
  • Excellent written and verbal communication skills (English & Spanish)
  • Demonstrated ability to build relationships and collaborate effectively across functions
  • Proven track record of getting things done through influence rather than formal authority
  • Experience coordinating with external service providers and vendors
  • Proficiency with productivity tools (Google Workspace, Microsoft Office, etc.)
  • Strong problem-solving skills and ability to work independently
  • High level of discretion when handling confidential information
  • Proactive mindset with ability to anticipate needs and take initiative
Job Responsibility
Job Responsibility
  • HR and People Operations Support - maintaining employee records, payroll processing, recruitment administration, coordinating HR service providers and helping to implement processes and policies
  • Finance Operations Support - Coordinate invoice processing, vendor payments, expense management, and support monthly financial closing. Track and reconcile expenses, process reimbursements, and maintain financial records. Support operational KPI tracking, data collection, and prepare reports. Assist with tracking and maintaining operational budgets across all functions. Maintain dashboards for spend tracking, vendor performance, and operational metrics
  • Workplace Operations Management - Manage daily workplace operations, including office facilities, CoWorking spaces, equipment, supplies, and remote work. Coordinate office maintenance, resolve facilities issues, and organize company meetings, events, travel, and office inventory
  • Vendor Management and Budget Management - Serve as the key contact for operational vendors and service providers, tracking contract renewals, spend, invoicing and driving value and cost efficiency
  • Process Development and (IT) Systems Management - Create and improve operational processes, implement and administer operational systems, coordinate internal IT management, and liaise with IT service providers to ensure compliance
  • Compliance and Legal Support - Support legal and regulatory compliance workstreams, coordinate with external legal counsel, maintain legal documents, ensure workplace compliance, and track compliance deadlines
What we offer
What we offer
  • Opportunity to play a crucial operational role in a cutting-edge AI company
  • Flat organization focused on impact rather than hierarchy
  • Collaborative work environment with experienced professionals
  • Competitive compensation package
  • Flexible work arrangements
  • Growth opportunities in an expanding organization
  • Fulltime
Read More
Arrow Right

Workplace Coordinator

We are recruiting for a Front of House & Workplace Services Assistant to join a ...
Location
Location
United Kingdom , Glasgow
Salary
Salary:
25635.00 - 25645.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in a reception or front-of-house role within a professional environment
  • Strong organisational skills and ability to manage multiple tasks
  • Confident in setting up and troubleshooting AV equipment
  • Excellent communication and client care skills
  • Professional presentation and a positive, proactive attitude
  • Ability to work under pressure and adapt to changing priorities
  • Proficiency in Microsoft Outlook and Word
Job Responsibility
Job Responsibility
  • Provide a professional and welcoming reception service, meeting and greeting clients and visitors
  • Manage meeting room bookings and coordinate catering and hospitality for events
  • Prepare meeting rooms, ensuring AV equipment and refreshments are ready
  • Handle ad hoc client requests such as photocopying, deliveries, and travel arrangements
  • Respond promptly to telephone and email queries from internal and external contacts
  • Support print and post room operations, including incoming/outgoing mail and courier liaison
  • Maintain office supplies, kitchen stock, and ensure all areas remain tidy and well-presented
  • Assist with administrative tasks such as scanning, updating spreadsheets, and ordering supplies
  • Build relationships with local suppliers and caterers to ensure high-quality service
  • Provide occasional out-of-hours support for events and seminars
What we offer
What we offer
  • Pension scheme with employer contributions of up to 5.5%
  • Generous life assurance cover for peace of mind, up to 8 times your salary
  • Holiday starting at 25 paid working days per annum, with the option to buy up to 8 additional days
  • 'Happy Birthday!' - have a free day off to celebrate and a £50 voucher to spend
  • Private health care (discounted prices for children)
  • Dental health care
  • Interest-free season ticket loans
  • Corporate discounts on a wide variety of products and services
  • Parttime
Read More
Arrow Right

Workplace Experience Manager

As our Workplace Experience Manager, you will be the custodian of the colleague ...
Location
Location
United Kingdom , London
Salary
Salary:
Not provided
elemis.com Logo
ELEMIS
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven track record in office, workplace, or hospitality management within a premium environment
  • Naturally warm and polished, with the presence to host VIPs and senior stakeholders
  • Proactive, solutions-focused, and always one step ahead in anticipating needs
  • Strong organisational and leadership skills with the ability to motivate through influence
  • Outstanding attention to detail
  • Passionate about creating an inclusive, welcoming, and sustainable workplace
  • Calm under pressure, adaptable, and service-driven
  • Tech confident, with working knowledge of Microsoft Office and workplace systems
Job Responsibility
Job Responsibility
  • Curate the guest journey from arrival to departure, ensuring every interaction reflects ELEMIS’ luxury standards
  • Ensure the ambience of all guest-facing areas (lighting, scent, music, displays) conveys our premium brand identity
  • Train and coach the Front of House team in hospitality excellence
  • Monitor service standards and gather feedback from colleagues and visitors to continuously raise the experience
  • Personally host VIPs and senior stakeholders
  • Lead and inspire the Front of House team to deliver world-class service and seamless office operations
  • Conduct regular 1:1s, contribution discussions, and provide clear development plans
  • Ensure daily reception coverage with no service gaps
  • Monitor phone/email response standards
  • Maintain a tidy, well-stocked, and well-functioning office space
What we offer
What we offer
  • Generous Staff Discount on all your favourite ELEMIS products and spa treatments, as well as discounts on L'OCCITANE Group products
  • Excellent well-being policies including enhanced Maternity & Paternity policies, Income Protection, Life Assurance
  • Generous Holiday Allowance, increasing with length of service
  • Company Pension Scheme
  • Healthcare Cash Plan (with Dental)
  • Employee Assistance Programme for all Associates and their families
  • Cycle to Work Scheme, Season Ticket Loan, Length of Service Awards
  • Fulltime
Read More
Arrow Right

Workplace Operations & Experience Manager

We are elevating the standard of workplace experience across our portfolio, plac...
Location
Location
Ireland , Dublin
Salary
Salary:
65000.00 EUR / Year
14forty.co.uk Logo
14forty
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • At least 5 years’ experience managing operations in a multi-let corporate or commercial property
  • A background in hospitality or customer experience, with a commitment to delivering professional, high-quality service
  • Confident communication skills and fluency in English
  • Strong organisational capability and the ability to manage multiple priorities
  • Proficiency with MS Office and a willingness to learn new building or FM systems
Job Responsibility
Job Responsibility
  • Create a warm, hospitality-inspired atmosphere, working closely with front-of-house teams to deliver an exceptional welcome for everyone entering the building
  • Lead all aspects of building operations including maintenance, inspections, compliance checks, and issue resolution
  • Build positive relationships with occupiers, proactively managing enquiries, gathering feedback, and identifying opportunities to enhance their workplace experience
  • Track and review building performance metrics, including energy use, sustainability initiatives, and opportunities for technological enhancements
  • Coordinate contractor activity on site, ensuring all works meet safety, quality, and regulatory standards
  • Support and improve reception and visitor management processes to maintain a polished, professional environment
  • Maintain an awareness of occupancy levels, lease arrangements, and service needs, ensuring operational activities remain aligned with budget and long-term asset objectives
What we offer
What we offer
  • Competitive salary and comprehensive benefits package
  • An inclusive, supportive team culture
  • The opportunity to help define the future of service-led building management
  • Fulltime
Read More
Arrow Right

Workplace Coordinator

Join Our Client as a Workplace Coordinator! Are you ready to bring your organisa...
Location
Location
United Kingdom , Hounslow
Salary
Salary:
13.85 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • A keen eye for detail and strong organisational skills
  • The ability to work efficiently and effectively in a fast-paced environment
  • A positive attitude and a team player mentality
  • Experience in stock management or a similar role is a plus, but not required
Job Responsibility
Job Responsibility
  • Replenishing stock on the shop floor and in storage areas to keep everything well-stocked
  • Rotating and organising products following FIFO (First In, First Out) standards to maintain freshness
  • Unloading deliveries and correctly storing items to ensure efficient inventory management
  • Keeping the lobby, partner areas, and backroom clean and tidy - because a neat space is a happy space
  • Disposing of rubbish and recycling regularly to promote a clean work environment
  • Supporting store setup, displays, and promotional materials to create an inviting atmosphere
  • Following all health, safety, and hygiene procedures to ensure a safe workplace for everyone
  • Fulltime
Read More
Arrow Right

Workplace Solutions Coordinator

Are you someone who’s proactive, a great team player and do you have a good eye ...
Location
Location
United Kingdom , London
Salary
Salary:
29118.00 GBP / Year
abri.co.uk Logo
Abri
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proactive
  • Great team player
  • Good eye for detail
  • Proven customer service abilities
  • Positive, proactive nature
  • Previous experience in a similar role advantageous
  • Confidence and assertiveness
  • Excellent people skills
  • Enthusiasm
  • Can-do attitude
Job Responsibility
Job Responsibility
  • Support our workplaces in our London office
  • Ensure colleagues have a great place to work
  • Keep the environment and aesthetics of our corporate buildings to a high standard
  • Ensure we're meeting regulatory and legal standards in terms of compliance and building safety
  • Engage with our colleagues, providing a great service
  • Manage difficult conversations
  • Resolve any issues relating to the working environment
  • Build relationships with suppliers and contractors
  • Take responsibility for managing some of the contracts
  • Continuously look to make sure our colleague journeys are great
What we offer
What we offer
  • 28 days holiday + the opportunity to buy and sell holiday
  • Generous pension scheme with contributions up to 10%
  • Money off tons of high street and online retailers
  • Life assurance of 5x your annual salary
  • Generous parental and family leave
  • Health and wellbeing packages
  • Electric car scheme
  • Personal development opportunities
  • Colleague recognition scheme
  • Flexible working
  • Fulltime
Read More
Arrow Right