Workplace Experience Coordinator Job at Robert Half (Bellevue)

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Workplace Experience Coordinator

We are looking for a Workplace Experience Coordinator to create a welcoming, org...

Location

United States , Irvine

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in reception, front desk support, workplace services, or a similar customer-facing administrative role
Strong verbal and written communication skills with a detail-oriented and approachable demeanor
Proficiency in Microsoft Office, including Outlook, Word, and Excel
Ability to manage multiple priorities while staying organized and attentive to detail
Demonstrated commitment to delivering excellent service in a fast-paced office setting
Comfortable interacting with employees, visitors, and vendors in a courteous manner
Ability to work independently, exercise sound judgment, and handle sensitive information with discretion

Job Responsibility

Welcome employees, guests, and vendors with a courteous and service-focused approach while managing the front desk experience
Coordinate visitor check-in procedures, issue badges as needed, and ensure guests are directed promptly and efficiently
Provide day-to-day administrative support for workplace operations, including scheduling assistance, meeting room coordination, and general office communication
Monitor shared spaces to help maintain a clean, organized, and functional office environment that reflects a high standard of hospitality
Respond to employee and visitor requests in a timely manner, resolving routine issues or escalating concerns to the appropriate team
Support office events, onsite meetings, and employee experience activities by assisting with logistics, setup, and vendor coordination
Maintain accurate records, supply inventories, and workplace documentation using Microsoft Office and related administrative tools
Partner with internal teams and building contacts to address operational needs and help ensure a seamless onsite experience

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Workplace Experience Coordinator

We are looking for an experienced and service-driven Workplace Experience Coordi...

Location

United States , Washington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in reception, hospitality, concierge, customer service, or a similarly client-facing environment
Strong interpersonal skills with a calm, confident, and detail-oriented presence
Comfortable supporting food and beverage service, including setup, replenishment, and cleanup for meetings
Proficiency with Microsoft Office
familiarity with Slack is preferred
Ability to manage multiple tasks at once while maintaining a high level of service and attention to detail
Flexibility to work on an on-call basis and respond to shifting scheduling needs
Willingness to complete required background checks and screening requirements before starting
Appropriate business attire and presentation suitable for a corporate office environment

Job Responsibility

Welcome employees, guests, and vendors with a detail-oriented and attentive approach while serving as the first point of contact at the front desk
Manage incoming calls, visitor check-in, and general reception tasks to help maintain a smooth and organized workplace experience
Prepare, replenish, and clear food and beverage service for meetings, ensuring shared spaces remain neat and presentation-ready
Operate and maintain office coffee equipment, including running cleaning cycles and restocking beans or related supplies as needed
Provide clerical support such as document handling, scanning, and other administrative tasks that support daily office operations
Use workplace communication and productivity tools, including Microsoft Office and Slack, to coordinate requests and respond efficiently
Step in for on-call coverage as business needs arise, including occasional urgent or same-day scheduling needs
Participate in onsite training and follow established workplace procedures to deliver consistent service standards

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan
Free online training

Workplace Experience Coordinator

We are seeking a professional, adaptable, and service-oriented Workplace Experie...

Location

United States , Washington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in administrative support, office services, front desk, hospitality, or customer service environments
Experience with printing, binding, mail/package handling, shipping/receiving, or office operations strongly preferred
Strong communication and customer service skills
Ability to multitask and adapt in a fast-paced, high-visibility environment
Professional demeanor with strong organizational skills and attention to detail
Comfortable handling shifting priorities and occasional schedule changes based on business needs
Proficiency with Microsoft Office Suite preferred

Job Responsibility

Printing, copying, scanning, and binding documents
Administrative and operational support tasks
Courier coordination and package handling
Shipping and receiving support
Front desk and general office support as needed
Managing ad hoc requests through the executive office support pipeline
Supporting daily workflow operations and office organization
Assisting with scheduling, document preparation, and general coordination tasks

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Workplace Experience Coordinator

We are looking for an experienced and service-oriented Workplace Experience Coor...

Location

United States , Arlington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in workplace support, reception, hospitality, concierge services, or office administration is preferred
Strong customer service skills with the ability to interact confidently and effectively with a wide range of people
Excellent verbal and written communication skills in a business environment
Proven ability to stay organized, manage multiple priorities, and maintain close attention to detail
Comfort working independently in a fast-paced onsite setting with a proactive approach to service
Proficiency with Slack for daily communication and coordination
A detail-oriented demeanor and business-appropriate presentation are required

Job Responsibility

Welcome employees, visitors, and clients with a welcoming presence and ensure a positive arrival experience
Oversee reception and front-of-house activities, including answering inbound calls and directing requests to the appropriate contacts
Coordinate meeting spaces, visitor check-ins, and day-to-day workplace services to support smooth office operations
Provide administrative assistance such as document scanning, clerical support, and handling general office tasks as needed
Support onsite meetings and events by arranging hospitality services, food deliveries, and related logistics
Monitor shared spaces and common areas to maintain an organized, clean, and presentation-ready workplace
Respond quickly to employee questions and service needs while following through on open requests
Communicate with internal teams and external vendors through Slack and other business channels to keep operations aligned
Identify office needs proactively and address issues efficiently to maintain a high-quality workplace experience

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Workplace Experience Coordinator

Our client is seeking a detail oriented and customer-focused Workplace Experienc...

Location

United States , Mountain View

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3–5 years of experience in workplace services, hospitality, office coordination, facilities, or customer service environments
Excellent verbal and written communication skills
Strong organizational and multitasking abilities
detail oriented demeanor with strong customer service skills
Ability to work effectively within a team-oriented environment
Comfortable handling high levels of client and employee interaction
High School Diploma or GED required
Proficiency with Microsoft Office Suite and basic computer skills

Job Responsibility

Serve as the first point of contact for employees, visitors, and vendors entering the facility
Provide a welcoming and detail oriented front desk experience
Issue visitor badges and parking passes while following building security procedures
Coordinate workplace services including office supply management, mail services, and onboarding support
Organize and manage on-site meetings and events, including room setup, breakdown, and supply coordination
Assist with communications and employee engagement activities
Coordinate janitorial and maintenance requests through internal systems
Respond to employee and guest inquiries in a detail oriented and customer-service-oriented manner
Support event logistics and collaborate closely with internal teams and vendors
Maintain a clean, organized, and detail oriented workplace environment

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Workplace Experience Coordinator

We are looking for a Workplace Experience Coordinator to join our team on a cont...

Location

United States , Washington

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in hospitality, luxury service, or customer-facing roles is highly preferred
Strong interpersonal and communication skills, with a service-oriented mindset
Proficiency in Microsoft Office
familiarity with Slack is an advantage
Ability to handle food and beverage setups with attention to detail
Comfortable working in an on-call capacity, including same-day assignments
Well-groomed appearance and demeanor, with a preference for business attire
Must be able to pass background checks and drug tests prior to onboarding
Availability to complete training and adapt quickly to varying workplace demands

Job Responsibility

Provide front desk and receptionist support, including answering calls and greeting visitors in a courteous manner
Manage food and beverage arrangements for meetings, including setup and cleanup
Operate and perform maintenance tasks on coffee machines, ensuring supplies are replenished as needed
Utilize communication tools such as Slack and Microsoft Office to coordinate tasks and share updates
Maintain a neat and detail-oriented appearance, adhering to a business-appropriate dress code
Deliver high-quality customer service, staying calm and confident during busy periods or unexpected challenges
Assist with clerical duties such as scanning documents and organizing files
Respond promptly to on-call requests and provide same-day support when required

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Workplace Experience Coordinator

We are looking for a Workplace Experience Coordinator to join our team ONSITE in...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent, with up to two years of relevant experience
Ability to follow established routines and standards while maintaining attention to detail
Strong communication skills to exchange clear and concise information
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
Excellent organizational skills and a proactive, inquisitive approach to problem-solving
Familiarity with security protocols and emergency procedures
Ability to manage multiple tasks simultaneously while maintaining professionalism
Experience coordinating with vendors and handling workplace service operations

Job Responsibility

Welcome visitors and employees with a meticulous and friendly demeanor, issuing visitor and parking passes while adhering to security protocols
Prepare and deliver presentations, effectively communicating information to groups of various sizes
Coordinate dining, recreational, and business activities upon request, ensuring all arrangements are confirmed
Manage janitorial and maintenance work orders, ensuring timely execution and quality service
Facilitate workplace services, including mail distribution, office supply management, and onboarding activities
Address inquiries and complaints from employees, guests, and coworkers, providing solutions with a focus on excellent customer service
Plan and oversee on-site events, including securing event space, coordinating setup and teardown, and managing supply delivery
Follow property-specific security and emergency procedures, notifying appropriate parties to maintain safety
Collaborate with vendors to ensure timely delivery of goods and services to the workplace
Communicate detailed information within the team and execute tasks as directed by the manager with precision and clarity

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Workplace Experience Coordinator

A great workplace starts with great organization. Join us as an Workplace Experi...

Location

Poland , Kraków

Salary:

Not provided

Keepit

Expiration Date

Until further notice

Requirements

Strong organizational skills and a natural ability to keep things structured, tidy, and well-organized
A genuine interest in creating a welcoming, comfortable, and well-functioning office environment where people enjoy working
Previous experience in a similar role (Office Coordinator, Office Manager, Workplace/Facilities support or similar). Experience in hospitality, tourism, or service-oriented environments will be considered a strong advantage
Advanced verbal and written communication skills in English and Polish
At least 2 years of experience working with Microsoft 365 tools, including Teams and Excel
A people-oriented mindset with strong communication skills and a collaborative approach to working with different teams and stakeholders
Strong sense of ownership and attention to detail, with an eye for maintaining an organized and pleasant office space
Working on the spot in the office from 9 AM to 5 PM

Job Responsibility

Maintaining order and a well-organized office environment, including kitchen and common areas, ensuring the space is welcoming and comfortable for everyone
Coordinating with the landlord, vendors, and cleaning staff to ensure the office runs smoothly
Managing office supplies, including ordering groceries and stationery, handling deliveries, and keeping shared spaces well stocked
Organizing company events and supporting the preparation of Summits and team-building activities
Supporting office expansion projects, including seating arrangements and workplace planning
Cooperating closely with Internal IT and Security, including managing and issuing office key cards
Sending documents or gifts to remote employees and coordinating shipments with courier services
Participating in the onboarding process and helping create a welcoming first experience for new employees

What we offer

4 additional working days of vacation leave per full calendar year
3 days of internal sick leave without a doctor`s note
Health and Life Insurance
Employee Capital Plan (PPK)
Multisport card compensation
Coverage of professional training sessions, meetups, etc.
English-speaking club with native speakers
Polish language classes
Internet and Glasses reimbursement
Cosy office in Krakow city centre (Długa, 72) with beverages, fruit, and cookies

Fulltime

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Workplace Experience Coordinator

Job Description

Job Responsibility

Requirements

What we offer

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Workplace Experience Coordinator

Workplace Experience Coordinator

Workplace Experience Coordinator

Workplace Experience Coordinator

Workplace Experience Coordinator

Workplace Experience Coordinator

Workplace Experience Coordinator

Workplace Experience Coordinator

Workplace Experience Coordinator

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