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Workplace Experience Coordinator

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Robert Half

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Location:
United States , Mountain View

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

Our client is seeking a detail oriented and customer-focused Workplace Experience Coordinator to support daily workplace operations at the corporate headquarters for Varian. This role is highly interactive and ideal for someone who thrives in a fast-paced corporate environment with strong event coordination, communication, and client service responsibilities. The Workplace Experience Coordinator will serve as the first point of contact for employees, guests, and vendors while supporting workplace services, event coordination, office operations, and facility-related requests. The ideal candidate will bring exceptional organizational skills, professionalism, and a hospitality-driven mindset.

Job Responsibility:

  • Serve as the first point of contact for employees, visitors, and vendors entering the facility
  • Provide a welcoming and detail oriented front desk experience
  • Issue visitor badges and parking passes while following building security procedures
  • Coordinate workplace services including office supply management, mail services, and onboarding support
  • Organize and manage on-site meetings and events, including room setup, breakdown, and supply coordination
  • Assist with communications and employee engagement activities
  • Coordinate janitorial and maintenance requests through internal systems
  • Respond to employee and guest inquiries in a detail oriented and customer-service-oriented manner
  • Support event logistics and collaborate closely with internal teams and vendors
  • Maintain a clean, organized, and detail oriented workplace environment
  • Follow property-specific emergency and security procedures as needed

Requirements:

  • 3–5 years of experience in workplace services, hospitality, office coordination, facilities, or customer service environments
  • Excellent verbal and written communication skills
  • Strong organizational and multitasking abilities
  • detail oriented demeanor with strong customer service skills
  • Ability to work effectively within a team-oriented environment
  • Comfortable handling high levels of client and employee interaction
  • High School Diploma or GED required
  • Proficiency with Microsoft Office Suite and basic computer skills
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
May 05, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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