Workplace Expansion Manager Job at Legora (Stockholm)

San Francisco Workplace Manager

TL;DR - We're hiring an Workplace Manager to lead operations and partner on even...

Location

United States , San Francisco

Salary:

Not provided

Lovable

Expiration Date

Until further notice

Requirements

2-3 years of experience in office management, hospitality, or operations, ideally in a fast-paced or high-growth environment
Event management experience is a must
Genuine warmth and professionalism
Proactive service mindset
Exceptional discretion and judgment
Startup-ready
Flexible and reliable

Job Responsibility

Own the office experience end-to-end: Be the first point of contact for employees and visitors, creating a welcoming environment that embodies Lovable's culture while managing day-to-day operations with minimal oversight
Drive office culture and community: Design and execute team events, offsites, and rituals that strengthen connections and maintain high morale as we scale
Manage facilities and scalable operations: Oversee all aspects of office infrastructure, maintenance, and vendor coordination while building efficient, scalable systems for supply ordering, workflows, and office processes that support our rapid growth trajectory
Events and brand support: Partner with the GTM team to support brand initiatives, including end-to-end coordination of customer events at the San Francisco office, ensuring each touchpoint reflects Lovable’s brand and creates a great experience
Own budget and vendor management: Manage office budget responsibly, negotiate with vendors, track expenses, and make data-driven decisions that balance quality with cost efficiency
Support workplace planning and expansion: Lead space planning initiatives, research and evaluate new office locations, and manage office moves or renovations as we grow
Enable team productivity: Anticipate team needs and remove friction from daily work - whether that's coordinating meals, managing conference room technology, or solving last-minute logistical challenges
Build cross-functional relationships: Partner with HR, Finance, and leadership to support onboarding, workplace policies, and strategic initiatives that require operational coordination
Scale with the company: Think strategically about how office operations should evolve as we grow, implementing improvements that will serve us at 50, 100, and 200+ employees

Fulltime

Workplace Manager

We're hiring an Workplace Manager to lead operations and partner on events at ou...

Location

United Kingdom , London

Salary:

Not provided

Lovable

Expiration Date

Until further notice

Requirements

2-3 years of experience in office management, hospitality, or operations, ideally in a fast-paced or high-growth environment
Experience with real estate coordination is a plus
Event management experience is a must
Genuine warmth and professionalism
Proactive service mindset
Exceptional discretion and judgment
Startup-ready
Flexible and reliable

Job Responsibility

Own the office experience end-to-end
Drive office culture and community
Manage facilities and scalable operations
Events and brand support
Own budget and vendor management
Support workplace planning and expansion
Enable team productivity
Build cross-functional relationships
Scale with the company

Fulltime

Senior Manager, Workplace Experience

At Docebo, the workplace is more than where we work—it’s how we connect, collabo...

Location

Canada , Toronto

Salary:

104400.00 - 139200.00 CAD / Year

Docebo

Expiration Date

Until further notice

Requirements

8+ years of experience in workplace experience, office operations, facilities management, or a related field
At least 3 years in a global, multi-location leadership role
Proven experience leading and developing teams across regions and time zones
Strong understanding of global workplace safety, compliance, and regulatory requirements
Experience managing complex budgets, vendor contracts, and operational planning at scale
A strategic mindset with the ability to translate vision into execution in fast-paced, evolving environments
Excellent stakeholder management and communication skills, with the ability to influence senior leaders and cross-functional partners
High comfort with ambiguity and change
Strong project management and organizational skills, with a bias toward action and continuous improvement
Experience in a SaaS or high-growth technology company is strongly preferred

Job Responsibility

Own and lead global workplace operations across all Docebo offices, ensuring consistency, efficiency, and high standards while respecting local nuance
Design and implement standardized workplace experience and office management practices, policies, and programs that scale with the organization
Lead, coach, and support regional office managers, fostering accountability, development, and operational excellence across regions
Partner closely with the People team to support onboarding experiences, in-office programming, engagement initiatives, and moments that matter across the employee lifecycle
Oversee workplace safety, security, and regulatory compliance across regions, ensuring adherence to local health, safety, and environmental standards
Manage global vendor relationships, contracts, and service providers, balancing quality, cost optimization, and employee experience
Own and manage the global workplace budget, including forecasting, reporting, and identifying efficiencies aligned with business priorities
Lead and support cross-functional initiatives such as office moves, expansions, redesigns, and new workplace programs in partnership with IT, HR, Facilities, and Finance
Define and track KPIs for workplace operations and experience, using data and employee feedback to continuously improve
Act as a change leader, helping teams navigate growth, transformation, and evolving ways of working

What we offer

Employee Share Purchase Plan (ESPP) at a 15% discount
Health benefits
Paid vacation days
Two company-wide Docebo Days
Floating holidays for cultural celebrations
Birthday off
Parental leave coverage
Access to Employee Resource Groups (including PRIDE, DWA, BIDOC, and Green Ambassadors)
Company-wide events
4:30 PM Fridays (eligible employees only)

Fulltime

Global Workplace Operations Manager

We're scaling rapidly across multiple global offices and continuing to open new ...

Location

United States , New York

Salary:

165000.00 - 200000.00 USD / Year

Harvey

Expiration Date

Until further notice

Requirements

5+ years in workplace operations, office management, or related program management roles
Proven experience effectively managing distributed teams with high standards for execution
Systems-oriented: comfortable with spreadsheets, process automation, workflow tools, and evaluating/implementing new systems
Strong cross-functional partnership skills
Extreme attention to detail
Autonomous, decisive, and comfortable with ambiguity—you prioritize impact and move quickly
Experience managing vendor relationships and holding vendors accountable to standards
Quick problem-solver who stays calm under pressure when urgent issues arise
Able to travel to offices globally (~2 weeks per quarter)

Job Responsibility

Build the Program: Design and document global workplace operations playbooks and standards that can be utilized across new and existing offices
Implement systems and tools (ticketing, vendor management, space planning, etc.) that enable seamless, scalable operations
Own and optimize the workplace operations budget
create spend models that make sense across different office sizes and regions
Ensure health, safety, and compliance standards are met across all offices and adapt to local regulations in each country
Lead the Team: Manage office coordinators and office managers
Set clear expectations and coach your team to consistently deliver excellence in the details
Hire and onboard additional team members as we expand globally
Drive Flawless Execution: Own employee onboarding logistics, candidate experience, visitor management, seating assignments, office moves, and everything in between
Manage vendor relationships (cleaners, plants, snacks, IT support, facilities, etc.) to ensure offices are pristine and well-maintained

What we offer

Offers Equity
Offers Bonus
Comprehensive health, dental and vision coverage
retirement benefits (401k match up to 4%)
flexible PTO

Fulltime

Operations & Finance Manager

We are looking for an experienced Operations & Finance Manager to help lead a we...

Location

United States , Zion Grove

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

8+ years of progressive leadership experience spanning operations, finance, general management, or a related business function
Strong capability in financial oversight, including budgeting, forecasting, reporting, margin analysis, and performance measurement
Demonstrated ability to use operational and financial data to guide strategy, improve results, and influence decision-making
Background in a service-oriented, construction, utilities, environmental, transportation, or equipment-driven business environment is highly preferred
Experience working within a privately held or family-owned company is beneficial
Bachelor's degree is preferred
Confident leadership style with the ability to operate effectively in a practical, hands-on workplace culture
Familiarity with operations management, logistics, warehouse coordination, purchasing, or operations finance is a plus

Job Responsibility

Collaborate with company ownership to shape growth plans, evaluate expansion opportunities, and refine service and pricing strategies
Convert broader business objectives into practical operating plans and financial roadmaps
Design and monitor key performance indicators, reporting tools, and dashboards
Lead budgeting, forecasting, cash management, and financial analysis activities
Oversee accounting functions and internal financial controls
Review job costing, workforce efficiency, equipment usage, and pricing performance
Partner with banking contacts, outside advisors, and accounting resources
Work alongside operational leadership to align field performance with company financial targets
Improve administrative and operational processes, standard procedures, and compliance practices
Advise ownership on risk management, leadership development, succession considerations

What we offer

Competitive compensation
Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
401(k) plan
Free online training

Fulltime

Sr. Engineer - PPME Crankshaft (Machining Engineer)

Sponsorship:  GM DOES NOT PROVIDE IMMIGRATION-RELATED SPONSORSHIP FOR THIS ROLE....

Location

India , Bengaluru

Salary:

Not provided

General Motors

Expiration Date

Until further notice

Requirements

Bachelor's degree in Mechanical / Production / Industrial / Automobile Engineering
5+ years of Experience in Automobile / Mechanical allied Engineering Industry
Good knowledge of Automotive Vehicle / Propulsions System processes and product launch
Good working knowledge of Teamcenter, NX, Vis-mockup, AutoCAD, MS Project and MS Office applications
Sound understanding of GPDP, Quality Chain & PFMEA
Sound knowledge of Project Management methodologies (Waterfall, Agile)
Sound knowledge of GM-GMS Principles and Workplace safety systems
Good knowledge of process parameters (speeds & feeds), cutting tools / fluids and applications
Good knowledge of crankshaft and other major engine components manufacturing processes
Good knowledge of crankshaft critical processes such as Deep rolling, heat treatment, Laser hardening, Nitriding, Grinding, Polishing, Balancing and final inspection, Cleanliness, Preservation & packaging etc.

Job Responsibility

Lead manufacturing process assessments as per GM’s BOP (casting/forging, Crankshaft machining and assembly processes.) during supplier development & manufacturing readiness check
Support SQ in risk identification and mitigation (PFMEA, Control Plans)
Support quality concern & open issues resolution (dimensional issues, cracks, surface finish, hardness, fatigue) at supplier
Support supplier product development GxDP / APQP milestones (e.g., sourcing, tooling kickoff, pilot builds). during execution, for fixture, tooling & process, fixture etc., measurement issues
Participate in PDT meetings & ensure alignment between SQ, GPS ME & Product Engineering requirements with supplier
Support process changes (tooling, line balancing, capacity expansion)
Support launch and post-SOP stability
Support continuous improvement in scrap, rework, and throughput
As machining engineer, preparation of Estimations, SOR (Statement of Requirements) / RFQ (Request for quotation) for M&E (Machinery & Equipment)
Follow ME standard processes (PoME), align requirements according to BOP (Bill Of Process) / BOE (Bill Of Equipment). Raise deviations and get approval based on requirement

Fulltime

Facility Manager

At Boeing, we innovate and collaborate to make the world a better place. We’re c...

Location

Australia , Edinburgh

Salary:

Not provided

Boeing

Expiration Date

Until further notice

Requirements

Relevant qualifications associated with business or other relevant technical background
5+ years direct experience in a facilities, office management or site services operational role
2+ years working in a large matrix organization
Experience working remotely with a geographically dispersed core team
Experience dealing with senior stakeholders and translating operational requirements into actionable deliverables
Experience with managing and coordinating site operations as it pertains to local laws and company policies and procedures
Strong relationship building and stakeholder management skills
Project management experience and/or qualifications are highly desirable
Experience in Defence facility management is desirable but not essential

Job Responsibility

Lead and mentor facilities coordinator, providing daily operational support
Foster a collaborative and high-performance culture within the facilities team and program functions
Serve as the primary escalation point for facility related issues for the program and junior members
Oversee the planning and execution of facility-related projects, including renovations, expansions, and relocations
Analyze facility performance and recommend improvements to enhance operational efficiency
Contribute to the development of long-term facilities management strategies aligned with organizational goals
Manage relationships with external vendors and service providers, ensuring open lines of communication with vendors to address any issues, provide feedback, and discuss performance
Monitor vendor performance ensuring that all external service providers deliver high quality services that meet the organization's operational needs
Oversee the program facilities budget, ensuring alignment with program and organizational financial goals
Identify and implement cost-effective solutions for facility operations

What we offer

Flexible working options
Study assistance
Salary packaging
Employee Incentive Program
Global opportunities

Fulltime

New

Client Delivery Manager with German (Audio & Visual Conferencing Services)

NTT DATA is a leading global provider of infrastructure and platform services, p...

Location

Romania , Brasov

Salary:

Not provided

NTT DATA

Expiration Date

Until further notice

Requirements

Bachelor's degree in Information Technology, AV / Media Engineering, Business Management, Service Management, or a related field, or equivalent professional experience
Minimum 10 years of experience in AV, collaboration, workplace technology, or related managed services environments
Minimum 3-5 years of experience in a managed services leadership, client delivery, or service management role
Proven experience delivering AV services in enterprise or global environments
Strong experience managing SLA-driven service delivery, customer support, service governance, and contractual outcomes
Experience managing distributed teams, third-party vendors, internal technical teams, and cross-functional delivery groups
Strong ability to transition services from incumbent providers and establish effective delivery operations, governance, and service structures
Strong understanding of managed services and client delivery operating models
Experience operating in ITIL-based service management environments, including incident, problem, change, release, and continual improvement processes
Understanding of enterprise AV platforms, including Microsoft Teams Rooms, Surface Hub, room booking systems, scheduling systems, and digital signage platforms

Job Responsibility

Owning and managing client delivery for Audio Visual managed services, ensuring SLA, KPI, and contractual commitments are met
Leading the end-to-end delivery, performance, and continuous improvement of AV managed services across enterprise environments
Acting as the primary escalation point and relationship manager for AV service delivery issues
Coordinating delivery across engineering, operations, security, governance, vendor, and client-facing teams to ensure effective service outcomes
Leading service review meetings, operational governance forums, executive updates, and client-facing performance discussions
Overseeing incident, problem, change, and release management processes for client AV environments in line with agreed service models
Managing service onboarding, transitions, and operational readiness activities for the contract
Supporting the transition of services from incumbent providers and establishing effective delivery structures, governance, and operational processes
Driving continual service improvement, automation, optimization, and service maturity initiatives across AV managed services
Ensuring alignment between client requirements, business priorities, and Audio and Visual Conferencing roadmap changes

What we offer

New beginnings can be a challenge. We promise a smooth integration and a supportive mentor
Pick your working style: choose from Remote, Hybrid or Office work opportunities
Early bird or night owl? Our projects have different working hours to suit your needs
Sharpen your tech skills with our sponsored certifications, trainings and top e-learning platforms
We want you to stay healthy! Enjoy our Private Health Insurance – it's custom-made for you
A clear mind is a healthy mind. Attend individual coaching sessions or go one step further by joining our accredited Coaching School
Make the most of our epic parties or themed events – they're lovingly designed for our people and their families

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Workplace Expansion Manager

Job Description

Job Responsibility

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