Workplace Expansion Manager Job at Legora (Stockholm)

New

Global Workplace Operations Manager

We're scaling rapidly across multiple global offices and continuing to open new ...

Location

United States , New York

Salary:

165000.00 - 200000.00 USD / Year

Harvey

Expiration Date

Until further notice

Requirements

5+ years in workplace operations, office management, or related program management roles
Proven experience effectively managing distributed teams with high standards for execution
Systems-oriented: comfortable with spreadsheets, process automation, workflow tools, and evaluating/implementing new systems
Strong cross-functional partnership skills
Extreme attention to detail
Autonomous, decisive, and comfortable with ambiguity—you prioritize impact and move quickly
Experience managing vendor relationships and holding vendors accountable to standards
Quick problem-solver who stays calm under pressure when urgent issues arise
Able to travel to offices globally (~2 weeks per quarter)

Job Responsibility

Build the Program: Design and document global workplace operations playbooks and standards that can be utilized across new and existing offices
Implement systems and tools (ticketing, vendor management, space planning, etc.) that enable seamless, scalable operations
Own and optimize the workplace operations budget
create spend models that make sense across different office sizes and regions
Ensure health, safety, and compliance standards are met across all offices and adapt to local regulations in each country
Lead the Team: Manage office coordinators and office managers
Set clear expectations and coach your team to consistently deliver excellence in the details
Hire and onboard additional team members as we expand globally
Drive Flawless Execution: Own employee onboarding logistics, candidate experience, visitor management, seating assignments, office moves, and everything in between
Manage vendor relationships (cleaners, plants, snacks, IT support, facilities, etc.) to ensure offices are pristine and well-maintained

What we offer

Offers Equity
Offers Bonus
Comprehensive health, dental and vision coverage
retirement benefits (401k match up to 4%)
flexible PTO

Fulltime

New

Head of Real Estate and Workplace Operations

You'll create and scale the workplace experience that enables Gamma's team to do...

Location

United States , San Francisco

Salary:

145000.00 - 250000.00 USD / Year

Gamma

Expiration Date

Until further notice

Requirements

5+ years of experience in workplace operations, facilities management, or real estate in fast-paced, high-growth tech environments
Proven experience managing real estate transactions, lease negotiations, and expansion projects
Strong leadership and team-building skills with ability to manage diverse workplace and facilities teams
Project management excellence with ability to oversee design and construction projects from planning through completion
Budget management experience with ability to optimize costs while maintaining exceptional workplace experience
Excellent communication and stakeholder management skills with ability to partner across all levels of the organization
Strong operational mindset with attention to detail and commitment to creating welcoming, functional workspaces
Experience scaling workplace operations from small teams to hundreds of employees

Job Responsibility

Own Gamma's real estate strategy including lease negotiations, site selection, space planning, and expansion as we scale
Lead workplace operations and hospitality including facilities management, food programs, office supplies, and daily operations
Oversee office design and construction projects, partnering with architects and contractors to create inspiring workspaces
Manage vendor relationships and contracts for facilities services, building maintenance, security, cleaning, and catering
Establish health, safety, and security protocols that protect employees while maintaining a welcoming environment
Build and mentor a workplace operations team as we grow, fostering a hospitality-focused, service-oriented culture

What we offer

competitive equity

Fulltime

Director, Workplace

The Director, Workplace will play a critical role in shaping the employee experi...

Location

United States , San Francisco

Salary:

221000.00 - 260000.00 USD / Year

Checkr

Expiration Date

Until further notice

Requirements

10+ years experience in workplace operations, including 6 years in a direct people management role
exceptional ability to collaborate effectively with senior executives, thriving in a rapid-paced and high-growth setting
attention to detail, proficient in managing multiple tasks, time management
initiative in identifying improvement opportunities for processes and policies relating to the future of work
demonstrated data-driven approach with an analytical mindset in problem-solving
extensive experience in managing and strategizing for a sizable real estate portfolio
strong expertise in fostering culture and understands the elements that boost engagement in a hybrid workplace
experience leveraging AI and digital workplace technologies to optimize operations and employee experience
event management experience required
IFMA CFM credential preferred, but not required

Job Responsibility

Design and build a world-class workplace employee experience for Checkr employees
take charge of Checkr’s real estate strategy, handling both the portfolio's expansion and its maintenance
lead the design and implementation of Checkr’s hybrid work model, ensuring a balance between remote and office-based work settings
drive productivity, engagement, connection, and innovation within our team, leveraging both physical and digital space
design and execute internal Checkr events, acting as a link to external events when necessary
implement and leverage AI-driven tools to optimize operations, space utilization, and measure efficiency
deliver exceptional workplace services that reconcile cost, business needs, and employee expectations to build a dynamic and adaptable workplace
utilize relevant metrics to measure the Workplace team's success, including financial analysis, business planning related to Checkr’s real estate portfolio, and key performance indicators
stay ahead of future work trends and adapt Checkr’s model based on expert insights and data, both internal and external
oversee daily facilities operations, such as janitorial duties, HVAC maintenance, food service, and general maintenance across all Checkr locations

What we offer

A fast-paced and collaborative environment
learning and development allowance
competitive compensation and opportunity for advancement
100% medical, dental, and vision coverage
up to $25K reimbursement for fertility, adoption, and parental planning services
flexible PTO policy
monthly wellness stipend, home office stipend
in-office perks such as lunch four times a week, a commuter stipend, and an abundance of snacks and beverages

Fulltime

New

Director, Workforce Housing & Data Center Workplace Operations

Crusoe is seeking a strategic and self-directed Director, Workforce Housing & Da...

Location

United States , Dallas; San Francisco; Denver

Salary:

182000.00 - 228000.00 USD / Year

Crusoe

Expiration Date

Until further notice

Requirements

8–12+ years of experience in workplace operations, real estate, workforce housing, facilities, or operations roles within high-growth, industrial, or distributed environments
Demonstrated experience leading and developing site-based or distributed teams, ideally across multiple locations
Demonstrated ability to lead complex, cross-functional initiatives involving multiple stakeholders and competing priorities
Experience developing and managing housing, facilities, or site-based programs that require balancing cost, speed, safety, and employee experience
Experience working in or supporting a data center environment is a plus
Strong judgment and comfort operating in ambiguity, with the ability to build structure where none exists
Clear and confident communicator, able to align operational teams, external partners, and senior leadership
Willingness to travel regularly to data center sites
Bachelor’s degree in a related field preferred

Job Responsibility

Lead the development and execution of workforce housing strategy and workplace operations across both remote and non-remote data center sites
Design short- and long-term housing solutions where needed
Define what sustainable communities look like in remote environments
Ensure a consistent, safe, and high-quality workplace experience across all data center locations
Own the end-to-end strategy and execution of workforce housing and data center workplace programs
Partner with the Global Director of Workplace to define and execute Crusoe’s workforce housing strategy
Lead the planning, development, and rollout of workforce housing programs
Define clear principles for what “community” means in remote environments
Own the Workplace operating model for all data center sites
Manage and develop a team of Workplace Site Managers

What we offer

Restricted Stock Units
Health insurance package options that include HDHP and PPO, vision, and dental for you and your dependents
Employer contributions to HSA accounts
Paid Parental Leave
Paid life insurance, short-term and long-term disability
Teladoc
401(k) with a 100% match up to 4% of salary
Generous paid time off and holiday schedule
Cell phone reimbursement
Tuition reimbursement

Fulltime

New

Senior Manager, Workplace Experience

At Docebo, the workplace is more than where we work—it’s how we connect, collabo...

Location

Canada , Toronto

Salary:

104400.00 - 139200.00 CAD / Year

Docebo

Expiration Date

Until further notice

Requirements

8+ years of experience in workplace experience, office operations, facilities management, or a related field
At least 3 years in a global, multi-location leadership role
Proven experience leading and developing teams across regions and time zones
Strong understanding of global workplace safety, compliance, and regulatory requirements
Experience managing complex budgets, vendor contracts, and operational planning at scale
A strategic mindset with the ability to translate vision into execution in fast-paced, evolving environments
Excellent stakeholder management and communication skills, with the ability to influence senior leaders and cross-functional partners
High comfort with ambiguity and change
Strong project management and organizational skills, with a bias toward action and continuous improvement
Experience in a SaaS or high-growth technology company is strongly preferred

Job Responsibility

Own and lead global workplace operations across all Docebo offices, ensuring consistency, efficiency, and high standards while respecting local nuance
Design and implement standardized workplace experience and office management practices, policies, and programs that scale with the organization
Lead, coach, and support regional office managers, fostering accountability, development, and operational excellence across regions
Partner closely with the People team to support onboarding experiences, in-office programming, engagement initiatives, and moments that matter across the employee lifecycle
Oversee workplace safety, security, and regulatory compliance across regions, ensuring adherence to local health, safety, and environmental standards
Manage global vendor relationships, contracts, and service providers, balancing quality, cost optimization, and employee experience
Own and manage the global workplace budget, including forecasting, reporting, and identifying efficiencies aligned with business priorities
Lead and support cross-functional initiatives such as office moves, expansions, redesigns, and new workplace programs in partnership with IT, HR, Facilities, and Finance
Define and track KPIs for workplace operations and experience, using data and employee feedback to continuously improve
Act as a change leader, helping teams navigate growth, transformation, and evolving ways of working

What we offer

Employee Share Purchase Plan (ESPP) at a 15% discount
Health benefits
Paid vacation days
Two company-wide Docebo Days
Floating holidays for cultural celebrations
Birthday off
Parental leave coverage
Access to Employee Resource Groups (including PRIDE, DWA, BIDOC, and Green Ambassadors)
Company-wide events
4:30 PM Fridays (eligible employees only)

Fulltime

New

Global Real Estate & Workplace Lead

We are seeking a Global Real Estate & Workplace Lead to define and execute Whatn...

Location

United States , New York, NY; Los Angeles, CA; San Francisco, CA; Seattle, WA

Salary:

200000.00 - 260000.00 USD / Year

Whatnot

Expiration Date

Until further notice

Requirements

12+ years of experience in corporate real estate, facilities, or workplace strategy at high-growth tech companies
Deep expertise in lease negotiations, real estate transactions, and portfolio management across multiple geographies and lease structures
Proven track record leading complex construction and design projects — including buildouts, renovations, and new office launches — from concept through occupancy
Strong financial and analytical skills to develop business cases, manage P&L accountability, and build long-range real estate and facilities models
Experience building and scaling teams, including hiring, developing, and managing real estate, project management, and facilities professionals globally
Strategic mindset with strong operational execution — comfortable setting long-term vision while driving day-to-day project delivery and vendor management
Exceptional stakeholder management and communication skills, with ability to influence senior executives and translate business needs into real estate strategy
Experience managing real estate operations during rapid growth, including international expansion and multi-site management

Job Responsibility

Own Whatnot's global real estate strategy, including footprint planning, location selection, and lease vs. build decision frameworks that align with business growth, talent strategy, and financial objectives
Lead all real estate transactions — lease negotiations, renewals, expansions, and exits across existing and new markets including U.S., Europe, and APAC hubs
Direct design, construction, and buildout for new offices and expansions, ensuring projects are delivered on time, on budget, and aligned with Whatnot's brand, culture, and operational needs
Establish and implement global workplace standards, including design principles, space utilization frameworks, and "kit of parts" to ensure consistency, scalability, and operational efficiency across all locations
Build and manage vendor ecosystems for architecture, construction, FF&E, property management, facilities services, and workplace operations, driving cost efficiency and quality standards globally
Oversee facilities operations at scale — maintenance, compliance, vendor management, space planning, and day-to-day workplace experience across all global offices
Partner with Finance to develop and manage real estate and facilities budgets, including long-range forecasting, capital expenditure planning, and scenario modeling for growth and contraction scenarios
Collaborate with Security, IT, Legal, and People teams to integrate technical infrastructure, workplace policies, and compliance requirements into all real estate and buildout projects
Lead, hire, and develop a global real estate and workplace team, including project managers, facilities leads, and workplace coordinators across geographies
Create executive-level reporting on real estate portfolio performance, project status, budget adherence, and strategic recommendations for leadership and Board audiences

What we offer

Generous Holiday and Time off Policy
Health Insurance options including Medical, Dental, Vision
Work From Home Support
Home office setup allowance
Monthly allowance for cell phone and internet
Care benefits
Monthly allowance for wellness
Annual allowance towards Childcare
Lifetime benefit for family planning, such as adoption or fertility expenses
Retirement

Fulltime

New

Workplace Services Leader

At Hadrian, the workplace is a critical enabler of speed, focus, and execution. ...

Location

United States , Los Angeles

Salary:

155000.00 - 205000.00 USD / Year

Hadrian Automation

Expiration Date

Until further notice

Requirements

Significant proven experience in workplace services, facilities management, office operations, physical security, or related functions with increasing leadership scope
Proven experience building and scaling teams in a high growth environment
Strong track record of overseeing multi site workplace programs rather than personally executing long term
Ability to move quickly from zero to structure while prioritizing what matters most
Experience managing vendors, contractors, and external partners at scale
Excellent judgment, communication, and stakeholder leadership skills
To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State

Job Responsibility

Build and Scale the Workplace Services Function
Establish the workplace services vision, strategy, and operating model across all locations
Design and rapidly build the workplace services org, including office operations, facilities coordination, physical security, and site support roles
Hire, onboard, and develop a high performing team capable of executing day to day operations at scale
Set clear ownership, service levels, and accountability so execution is distributed and consistent
Oversee Workplace Infrastructure and Environment
Oversee office and workplace buildouts, expansions, and reconfigurations across locations
Provide direction and oversight for initiatives such as soundproofing conference rooms, configuring desk layouts, selecting furniture, and ensuring functional workspaces
Oversee coordination with electrical, networking, and facilities vendors to ensure all workspaces are powered, connected, and operational
Oversee workplace infrastructure at manufacturing sites that supports employees, including offices, meeting rooms, break areas, and common spaces

What we offer

Medical, dental, vision, and life insurance plans for employees
401k
Relocation support may be provided for certain situations, based on business need
Flexible vacation policy

Fulltime

Director, Global Real Estate & Workplace Experience

AlphaSense is a high-growth global technology company redefining how organizatio...

Location

United States , Chicago; New York

Salary:

160000.00 - 220000.00 USD / Year

AlphaSense

Expiration Date

Until further notice

Requirements

10+ Years of Leadership Experience: With a proven track record of leading corporate real estate, site selection, and facilities functions in high-growth, complex environments.
Global Multi-Site Expertise: Deep experience in commercial lease negotiation and contract management across international geographies including North America, EMEA, APAC, with the ability to navigate local labor laws and vendor landscapes, while adapting experience standards to local cultural expectations.
Exceptional Collaborative Influence: A demonstrated ability to build trust and drive results with cross-functional stakeholders in Finance, Legal, and IT.
Performance-First Mindset: A track record of building or modernizing workplace programs that drive measurable business impact and support high-performance outcomes.
Strong Analytical and Operational Capabilities: Experience in real estate forecasting, facilities budgeting, decision-support modeling, workplace data, and employee experience feedback to drive continuous improvement to the lived experience of our employees.
A Builder’s Mindset: Strategic, creative, and comfortable operating in both high-altitude strategy (portfolio planning) and hands-on execution (office build-outs).
Exceptional Communication Skills: The ability to simplify complex operational topics for senior audiences and act as a trusted cultural ambassador for the organization.

Job Responsibility

Global Real Estate & Portfolio Strategy: You will direct a complex global property portfolio, leading site selection, lease negotiations, and renewals across North America, EMEA, and APAC. You will manage broker and landlord relationships to ensure our physical footprint aligns with our growth trajectory and financial targets.
High-Performance Environments: You will design and curate physical and remote environments tailored to the specific functional needs of local teams. You will ensure our hubs are optimized for collaboration, innovation, and the rapid execution required of a high-growth SaaS organization.
Capital Projects & Design: You will lead office build-outs and expansion projects, managing external architects, general contractors, and project budgets to deliver premium environments on time and under budget.
Fluid Working & Experience Programming: You will own our Fluid Working approach, ensuring our physical spaces facilitate high-value connection and mentorship. You will ensure our global hubs serve as the premium ‘center of gravity’ for our culture, providing a seamless and productive transition for employees between remote work and in-person collaboration.
Cross-Functional Partnership & Execution: You will build deep, collaborative partnerships with Finance, Corporate IT, Security, Legal, and Business Stakeholders to get results. You will navigate complex interdependencies—from real estate deal execution to physical security protocols—to ensure our workplace operations are seamless and resilient.
Cultural Experience & Global Programming: While respecting local cultural nuances, you will design a unified, strategic narrative for employee experience and community at AlphaSense, leading related global programming and company rituals—such as Women’s History Month and company holiday events—to drive deep connectedness, belonging, and shared identity.
Governance & Financial Discipline: You will bring high-stakes analytical rigor and operational excellence to the management of the global workplace & experience budget. You will partner closely with Finance on real estate forecasting, capital expenditure (CapEx) planning, long-term leases, and employee experience commitments, ensuring our systems and processes strategically allocate resources to high-impact employee touchpoints.
Safety, Security & Compliance: In partnership with Legal and Corporate Security, you will establish and maintain rigorous global standards for workplace safety and physical security and asset protection by modernizing facility management SOPs.

What we offer

You may also be offered a performance-based bonus, equity, and a generous benefits program.

Workplace Expansion Manager

Legora

Location:
Sweden , Stockholm

Category:
Real Estate

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
February 21, 2026

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