Workplace Exp Coordinator Job at Robert Half (San Francisco)

Workplace Exp Coordinator

This Long-term Contract position is ideal for someone who enjoys creating a welc...

Location

United States , Toms River

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in a reception, hospitality, concierge, or other customer-facing support role
High school diploma required
an associate or bachelor’s degree is preferred
Strong customer service skills with the ability to interact professionally with employees, visitors, and leadership
Excellent organizational skills and the ability to manage several responsibilities at once in a fast-paced setting
Clear verbal and written communication skills paired with strong attention to detail
Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams
Familiarity with scheduling tools, meeting room booking platforms, or similar office coordination systems
Able to work fully onsite in Toms River, New Jersey and maintain a calm, solution-oriented approach under pressure

Job Responsibility

Welcome employees, guests, and clients with a courteous and attentive approach that creates a positive first impression
Oversee reception activities, including visitor sign-in, front desk coverage, and general lobby coordination throughout the day
Arrange meeting spaces by confirming bookings, checking room readiness, and supporting setup needs before scheduled gatherings
Conduct routine workplace walkthroughs to monitor presentation, stock levels, cleanliness, and shared-space organization
Provide hands-on support for meetings and office events, including coordination with catering and other service providers
Work closely with facilities staff, building contacts, and external vendors to address office issues in a timely manner
Respond to incoming calls, inquiries, and day-to-day requests while balancing multiple priorities with accuracy and care
Help deliver a concierge-style workplace experience by anticipating needs and following through on service details
Assist with administrative and office support tasks such as calendar coordination, documentation, and general workplace procedures as needed

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Workplace Exp Coordinator

We are looking for a Workplace Exp Coordinator to support daily front desk and w...

Location

United States , Phoenix

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
Up to 2 years of experience in front desk support, workplace services, office coordination, or a related customer-facing role
Ability to follow established processes, routines, and detailed instructions with consistency and accuracy
Strong verbal and written communication skills for interacting with employees, guests, vendors, and internal teams
Working knowledge of Microsoft Office applications, including Word, Excel, and Outlook
Solid organizational skills with the ability to manage multiple tasks and priorities in a fast-paced environment
Detail-oriented customer service approach with the ability to address questions or complaints calmly and effectively

Job Responsibility

Welcome employees, guests, and visitors in a detail-oriented manner while managing check-in procedures, visitor badges, and parking access in line with site security expectations
Oversee front desk activities and respond promptly to workplace questions, concerns, and service requests with a customer-focused approach
Coordinate office support functions such as mail handling, supply distribution, and onboarding preparation to maintain smooth day-to-day operations
Submit and track janitorial and maintenance requests, following up as needed to help ensure the workplace remains clean, safe, and functional
Plan and support on-site meetings and events by arranging space, organizing room setup and breakdown, and ensuring required materials are available
Schedule dining reservations, business-related activities, and other workplace arrangements requested by employees or leaders
Work closely with external vendors and building partners to support services delivered within the office environment
Follow building-specific emergency and security procedures, escalating issues to the appropriate contacts to protect occupants and visitors
Communicate clear updates and routine information to team members and stakeholders while carrying out assigned tasks according to established procedures

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Workplace Exp Coordinator

We are looking for a Workplace Exp Coordinator to support daily front-of-house o...

Location

United States , Oklahoma City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in hospitality, front desk support, workplace services, or a similar customer-facing environment
High school diploma or equivalent required
Strong customer service skills with the ability to interact professionally with employees, guests, and vendors
Effective verbal and written communication skills, along with solid interpersonal abilities
Strong organizational skills and the ability to manage routine tasks, requests, and scheduling details accurately
Ability to follow established procedures, maintain consistency, and resolve straightforward issues with sound judgment
Basic to intermediate computer proficiency, including working knowledge of Microsoft Office applications such as Word, Excel, and Outlook

Job Responsibility

Welcome employees, guests, and vendors with a detail-oriented approach while managing sign-in procedures, visitor badges, parking access, and site security practices
Coordinate front desk and workplace support activities to ensure day-to-day office services are handled efficiently and consistently
Arrange workplace requests such as dining reservations, business-related activities, and other on-site support needs on behalf of employees or teams
Submit and monitor janitorial and maintenance requests, and help ensure issues are addressed in a timely manner
Support office operations by assisting with mail handling, supply coordination, and onboarding-related workplace setup
Respond to questions, concerns, and service issues from employees, guests, and colleagues with a solutions-focused customer service mindset
Plan and support on-site meetings and events, including room preparation, supply delivery, event setup, and post-event breakdown
Follow building-specific safety, security, and emergency procedures and escalate concerns to the appropriate contacts when necessary
Work with external service providers and internal partners to coordinate workplace services, deliveries, and operational needs

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Workplace Exp Coordinator

We are looking for a Workplace Exp Coordinator to support daily front desk and w...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High School Diploma or GED with up to 2 years of job-related experience
Ability to follow basic work routines and standards in the application of work
Communication skills to exchange straightforward information
Working knowledge of Microsoft Office products. Examples include Word Excel Outlook etc.
Strong organizational skills with an inquisitive mindset

Job Responsibility

First point of contact for all those entering the facility. Greet them with a friendly and welcoming demeanor. Issue visitor and parking passes and follow security protocols
Make a memorable first impression by answering the telephone in a professional manner. Create presentations and speak to various-sized groups
Arrange and confirm recreational dining and business activities on behalf of the requestor
Manage janitorial or maintenance work orders as needed. Coordinate and execute workplace services including mail office supply services and onboarding
Acknowledge inquiries or complaints from employees guests and co-workers. Provide solutions in a professional customer service-driven manner
Organize and manage on-site events. This includes securing event space set up and tear down of the room and delivery of supplies
Follow property-specific security and emergency procedures. Notify appropriate parties to ensure the safety of all individuals in the building
Coordinate with vendors who supply services or goods to the workplace
Explain detailed and/or complicated information within the team. Follow specific directions as given by the manager
Impact through clearly defined duties and methods and tasks are described in detail. Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Fulltime

Workplace Exp Coordinator

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent, with up to two years of relevant experience
Ability to adhere to established work routines and standards
Strong communication skills for exchanging clear and concise information
Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
Excellent organizational abilities paired with a proactive and inquisitive attitude
Familiarity with security protocols and workplace safety procedures
Experience in managing vendor relationships and coordinating services
Customer service skills with the ability to handle complaints professionally and effectively

Job Responsibility

Arrange and confirm recreational, dining, and business activities as requested, ensuring seamless coordination
Oversee janitorial and maintenance work orders, addressing needs promptly and effectively
Manage workplace services such as mailroom operations, office supply inventory, and onboarding processes
Respond to inquiries and complaints from employees, guests, and colleagues, providing attentive and thorough solutions
Plan and execute on-site events, including securing event spaces, setting up and tearing down rooms, and delivering necessary supplies
Follow established security and emergency procedures to ensure the safety of all building occupants
Coordinate with vendors to ensure timely delivery of services and goods required for workplace operations
Perform routine office upkeep tasks, such as resetting furniture and cleaning surfaces
Communicate complex information clearly within the team while following manager directives
Use existing procedures to address straightforward challenges with limited discretion

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Workplace Exp Associate

We are looking for a service-oriented Workplace Exp Associate to support daily f...

Location

United States , Seattle

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent with up to 2 years of related experience in front desk, office coordination, or workplace support
Ability to follow established procedures and complete routine tasks with consistency and accuracy
Clear verbal and written communication skills for interacting with employees, guests, and vendors
Working knowledge of Microsoft Office applications, including Word, Excel, and Outlook
Strong organizational skills with the ability to manage multiple priorities in a structured environment
Customer-focused mindset with a detail-oriented approach to service and issue resolution
Ability to work on-site during standard business hours in a fast-paced office setting

Job Responsibility

Welcome employees, visitors, and service providers while delivering a welcoming and responsive front desk experience
Coordinate workplace support services such as mail handling, office supply distribution, and onboarding setup to keep daily operations running efficiently
Schedule and confirm dining reservations, business-related activities, and other requested arrangements on behalf of internal stakeholders
Receive employee and guest questions or concerns, address routine issues promptly, and escalate more complex matters when appropriate
Plan and support on-site meetings and events by organizing space, arranging room setup and breakdown, and ensuring needed materials are available
Submit and monitor janitorial and maintenance requests to help maintain a safe, clean, and functional office environment
Work closely with external vendors to support timely delivery of workplace goods and services
Follow building security expectations and emergency response procedures, reporting concerns quickly to protect occupants and visitors

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Workplace Exp Associate

Location

United States , White Plains

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Demonstrated ability to provide detail-oriented customer service in a front desk, hospitality, or office support setting
Strong organizational skills with the ability to manage multiple tasks in a fast-paced onsite environment
Reliable attendance and a consistent, proactive approach to supporting daily workplace needs
Comfortable interacting with employees, guests, and vendors in a courteous and detail-oriented manner
Proficiency with Microsoft Office Suite for basic administrative and communication tasks
Ability to lift light office supplies or packages and move throughout the workplace as needed during the day
Strong attention to detail and a willingness to take ownership of routine office support responsibilities

Job Responsibility

Welcome visitors and employees at the front desk, manage building entry, and ensure guests are signed in properly
Provide day-to-day concierge-style assistance by answering questions and directing individuals to the appropriate resources or areas
Maintain shared office spaces by restocking snacks, monitoring kitchen areas, and encouraging overall workplace tidiness
Coordinate office supply inventory by placing orders, receiving deliveries, and organizing materials in designated storage areas
Handle incoming mail and packages, including sorting, distribution, and basic shipment support
Support routine office functions that help the site operate efficiently and deliver a positive in-person experience
Use standard office software to complete administrative tasks, track requests, and communicate with internal teams as needed

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Workplace Exp Associate

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in an office environment, with a focus on administrative or operational tasks
Strong communication and collaboration skills to effectively work with vendors, internal teams, and visitors
Proficiency in basic computer functions and the Microsoft Office Suite
Ability to lift and handle loads of up to 50 lbs as part of regular job duties
Exceptional organizational skills to manage multiple responsibilities and prioritize tasks effectively
Familiarity with mail distribution, shipping functions, and inventory management
High school diploma or equivalent education
Comfortable working on-site during standard business hours (Monday through Friday, 8:00 AM to 5:00 PM)

Job Responsibility

Oversee daily office operations by coordinating with vendors and internal teams to ensure seamless functionality
Prepare and maintain conference rooms by arranging furniture, verifying equipment, and replenishing supplies before scheduled meetings
Manage incoming and outgoing mail, including the distribution of packages and coordination of shipments
Perform general administrative duties such as data entry, filing, document preparation, and maintaining supply inventories
Handle physical tasks like lifting, pushing, and pulling boxes or carts weighing up to 50 lbs as part of regular responsibilities
Collaborate with team members to address office needs and resolve operational challenges
Assist with maintaining an organized and welcoming environment for employees and visitors
Ensure compliance with safety protocols and proper handling of office equipment
Communicate effectively with stakeholders to provide updates on office service operations
Support ad hoc projects and tasks as assigned to meet organizational needs

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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Workplace Exp Coordinator

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