Workplace Exp Coordinator Job at Robert Half (Oklahoma City)

New

Workplace Exp Coordinator

We are looking for a Workplace Exp Coordinator to support daily front desk and w...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
Up to 2 years of experience in front desk support, office services, hospitality, or a related workplace role
Proficiency with Microsoft Office applications, including Word, Excel, and Outlook
Ability to follow established procedures and complete routine tasks with accuracy and consistency
Strong verbal and written communication skills for interacting with employees, visitors, and vendors
Solid organizational skills with the ability to manage multiple requests and priorities in an on-site environment
Detail-oriented, service-oriented approach with sound judgment in handling straightforward workplace issues

Job Responsibility

Welcome visitors and employees at the front desk, manage check-in activities, and issue visitor or parking passes in accordance with site security guidelines
Coordinate workplace support tasks such as mail handling, office supply distribution, and onboarding setup to keep daily operations running smoothly
Respond to questions, service requests, and routine concerns from staff and guests with courtesy and a strong customer service approach
Schedule and support on-site meetings and events, including room preparation, supply coordination, and post-event breakdown activities
Submit and monitor janitorial and maintenance requests, ensuring issues are communicated and addressed in a timely manner
Work closely with external vendors and building partners to support service delivery and maintain workplace standards
Follow emergency and property-specific safety procedures, escalating issues to the appropriate contacts when needed
Prepare and share clear information with team members and site contacts, including updates, basic reports, or presentation materials as assigned

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Workplace Exp Coordinator

This Long-term Contract position is ideal for someone who enjoys creating a welc...

Location

United States , Toms River

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in a reception, hospitality, concierge, or other customer-facing support role
High school diploma required
an associate or bachelor’s degree is preferred
Strong customer service skills with the ability to interact professionally with employees, visitors, and leadership
Excellent organizational skills and the ability to manage several responsibilities at once in a fast-paced setting
Clear verbal and written communication skills paired with strong attention to detail
Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams
Familiarity with scheduling tools, meeting room booking platforms, or similar office coordination systems
Able to work fully onsite in Toms River, New Jersey and maintain a calm, solution-oriented approach under pressure

Job Responsibility

Welcome employees, guests, and clients with a courteous and attentive approach that creates a positive first impression
Oversee reception activities, including visitor sign-in, front desk coverage, and general lobby coordination throughout the day
Arrange meeting spaces by confirming bookings, checking room readiness, and supporting setup needs before scheduled gatherings
Conduct routine workplace walkthroughs to monitor presentation, stock levels, cleanliness, and shared-space organization
Provide hands-on support for meetings and office events, including coordination with catering and other service providers
Work closely with facilities staff, building contacts, and external vendors to address office issues in a timely manner
Respond to incoming calls, inquiries, and day-to-day requests while balancing multiple priorities with accuracy and care
Help deliver a concierge-style workplace experience by anticipating needs and following through on service details
Assist with administrative and office support tasks such as calendar coordination, documentation, and general workplace procedures as needed

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Workplace Exp Coordinator

We are looking for a Workplace Exp Coordinator to support daily front desk and w...

Location

United States , Phoenix

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required
Up to 2 years of experience in front desk support, workplace services, office coordination, or a related customer-facing role
Ability to follow established processes, routines, and detailed instructions with consistency and accuracy
Strong verbal and written communication skills for interacting with employees, guests, vendors, and internal teams
Working knowledge of Microsoft Office applications, including Word, Excel, and Outlook
Solid organizational skills with the ability to manage multiple tasks and priorities in a fast-paced environment
Detail-oriented customer service approach with the ability to address questions or complaints calmly and effectively

Job Responsibility

Welcome employees, guests, and visitors in a detail-oriented manner while managing check-in procedures, visitor badges, and parking access in line with site security expectations
Oversee front desk activities and respond promptly to workplace questions, concerns, and service requests with a customer-focused approach
Coordinate office support functions such as mail handling, supply distribution, and onboarding preparation to maintain smooth day-to-day operations
Submit and track janitorial and maintenance requests, following up as needed to help ensure the workplace remains clean, safe, and functional
Plan and support on-site meetings and events by arranging space, organizing room setup and breakdown, and ensuring required materials are available
Schedule dining reservations, business-related activities, and other workplace arrangements requested by employees or leaders
Work closely with external vendors and building partners to support services delivered within the office environment
Follow building-specific emergency and security procedures, escalating issues to the appropriate contacts to protect occupants and visitors
Communicate clear updates and routine information to team members and stakeholders while carrying out assigned tasks according to established procedures

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Workplace Exp Coordinator

We are looking for a Workplace Exp Coordinator to support daily front desk and w...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High School Diploma or GED with up to 2 years of job-related experience
Ability to follow basic work routines and standards in the application of work
Communication skills to exchange straightforward information
Working knowledge of Microsoft Office products. Examples include Word Excel Outlook etc.
Strong organizational skills with an inquisitive mindset

Job Responsibility

First point of contact for all those entering the facility. Greet them with a friendly and welcoming demeanor. Issue visitor and parking passes and follow security protocols
Make a memorable first impression by answering the telephone in a professional manner. Create presentations and speak to various-sized groups
Arrange and confirm recreational dining and business activities on behalf of the requestor
Manage janitorial or maintenance work orders as needed. Coordinate and execute workplace services including mail office supply services and onboarding
Acknowledge inquiries or complaints from employees guests and co-workers. Provide solutions in a professional customer service-driven manner
Organize and manage on-site events. This includes securing event space set up and tear down of the room and delivery of supplies
Follow property-specific security and emergency procedures. Notify appropriate parties to ensure the safety of all individuals in the building
Coordinate with vendors who supply services or goods to the workplace
Explain detailed and/or complicated information within the team. Follow specific directions as given by the manager
Impact through clearly defined duties and methods and tasks are described in detail. Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Fulltime

Workplace Exp Coordinator

We are looking for a Workplace Exp Coordinator to support daily front desk and w...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent with up to 2 years of related experience in office support, hospitality, or workplace services
Ability to follow established procedures and complete routine tasks accurately in a structured environment
Clear verbal and written communication skills for interacting with employees, guests, vendors, and internal teams
Working knowledge of Microsoft Office applications, including Word, Excel, and Outlook
Strong organizational skills with the ability to manage multiple requests and priorities throughout the day
Detail-oriented customer service skills with a calm and solution-oriented approach to handling concerns or complaints
Basic understanding of workplace safety and security practices in an office setting

Job Responsibility

Welcome employees, visitors, and service partners while providing courteous front desk support and timely assistance
Coordinate workplace services such as mail handling, office supply distribution, and onboarding setup to keep daily operations running smoothly
Schedule and support onsite meetings and events by arranging space, preparing rooms, organizing materials, and assisting with setup and breakdown
Receive and resolve routine questions, concerns, and service issues from building occupants and guests with a customer-focused approach
Submit, monitor, and follow up on janitorial and maintenance requests to ensure the workplace remains clean, safe, and functional
Work closely with external vendors to confirm services, track deliverables, and support the needs of the office environment
Follow site-specific safety, security, and emergency procedures and escalate issues to the appropriate contacts when needed
Assist with general office upkeep, including straightening shared spaces, resetting seating areas, and wiping down common surfaces as necessary

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Workplace Exp Coordinator

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent, with up to two years of relevant experience
Ability to adhere to established work routines and standards
Strong communication skills for exchanging clear and concise information
Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
Excellent organizational abilities paired with a proactive and inquisitive attitude
Familiarity with security protocols and workplace safety procedures
Experience in managing vendor relationships and coordinating services
Customer service skills with the ability to handle complaints professionally and effectively

Job Responsibility

Arrange and confirm recreational, dining, and business activities as requested, ensuring seamless coordination
Oversee janitorial and maintenance work orders, addressing needs promptly and effectively
Manage workplace services such as mailroom operations, office supply inventory, and onboarding processes
Respond to inquiries and complaints from employees, guests, and colleagues, providing attentive and thorough solutions
Plan and execute on-site events, including securing event spaces, setting up and tearing down rooms, and delivering necessary supplies
Follow established security and emergency procedures to ensure the safety of all building occupants
Coordinate with vendors to ensure timely delivery of services and goods required for workplace operations
Perform routine office upkeep tasks, such as resetting furniture and cleaning surfaces
Communicate complex information clearly within the team while following manager directives
Use existing procedures to address straightforward challenges with limited discretion

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Workplace Exp Associate

We are looking for a Workplace Exp Associate to support daily front desk and off...

Location

United States , Phoenix

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in an office, front desk, or workplace support setting
Strong communication and collaboration skills with the ability to interact effectively with employees, guests, and service providers
Well-organized approach to managing multiple tasks and shifting priorities throughout the day
Proficiency with basic computer applications, including Microsoft Office programs
Experience handling administrative support work such as data entry, filing, and document management
Ability to support mail distribution, shipping activities, and office supply coordination
Capable of lifting, pushing, and pulling boxes or carts, including loads of up to 50 pounds as part of regular duties
High school diploma or equivalent required

Job Responsibility

Coordinate day-to-day office support activities to help maintain an efficient and detail-oriented workplace environment
Prepare conference rooms for meetings by arranging room layouts, checking equipment readiness, and restocking necessary supplies
Receive, sort, and distribute incoming mail and packages while also arranging outgoing shipments as needed
Provide front desk and workplace support to employees, visitors, and vendors with a strong customer service focus
Complete administrative duties such as data entry, filing, document preparation, and general record organization
Track and replenish office and meeting room supplies to ensure materials remain available for daily use
Work closely with facilities partners and internal departments to address office needs and support smooth operations
Move boxes, carts, and other materials as part of routine office services tasks, including lifting heavier items when required

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Workplace Exp Associate

We are looking for a service-oriented Workplace Exp Associate to support daily f...

Location

United States , Seattle

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent with up to 2 years of related experience in front desk, office coordination, or workplace support
Ability to follow established procedures and complete routine tasks with consistency and accuracy
Clear verbal and written communication skills for interacting with employees, guests, and vendors
Working knowledge of Microsoft Office applications, including Word, Excel, and Outlook
Strong organizational skills with the ability to manage multiple priorities in a structured environment
Customer-focused mindset with a detail-oriented approach to service and issue resolution
Ability to work on-site during standard business hours in a fast-paced office setting

Job Responsibility

Welcome employees, visitors, and service providers while delivering a welcoming and responsive front desk experience
Coordinate workplace support services such as mail handling, office supply distribution, and onboarding setup to keep daily operations running efficiently
Schedule and confirm dining reservations, business-related activities, and other requested arrangements on behalf of internal stakeholders
Receive employee and guest questions or concerns, address routine issues promptly, and escalate more complex matters when appropriate
Plan and support on-site meetings and events by organizing space, arranging room setup and breakdown, and ensuring needed materials are available
Submit and monitor janitorial and maintenance requests to help maintain a safe, clean, and functional office environment
Work closely with external vendors to support timely delivery of workplace goods and services
Follow building security expectations and emergency response procedures, reporting concerns quickly to protect occupants and visitors

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

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Workplace Exp Coordinator

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