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Robert Half Logo Robert Half · Office Administration

Workplace Coordinator

United States, New York Employment contract · Job Posted June 16, 2026
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Job Description

We are looking for a Workplace Coordinator to support the daily office experience. This contract-to-permanent position is ideal for someone who enjoys creating an organized, welcoming environment while balancing front desk coverage, employee support, and workplace operations. The person in this role will help keep the office running smoothly by coordinating visitors, managing supplies, assisting with onboarding logistics, and supporting day-to-day workplace requests.

Job Responsibility

  • Welcome visitors at the front desk and provide a friendly, helpful first point of contact for the office
  • Arrange visitor access and coordinate arrival details to ensure guests can enter the office smoothly and efficiently
  • Monitor inventory levels, place orders for workplace materials, and keep office supplies stocked and organized
  • Prepare workstations and assist with desk setup activities to support new employees as they join the team
  • Manage incoming and outgoing deliveries, including package receipt, shipment processing, and distribution
  • Work with external service providers and visitors when signatures, deliveries, or onsite coordination are required
  • Respond to workplace requests submitted through internal messaging channels and help resolve day-to-day office needs
  • Contribute to the planning and execution of office gatherings by coordinating food service, event logistics, and onsite support

Requirements

  • At least 3 years of experience in workplace coordination, reception, office administration, or a similar support role
  • Proven ability to manage front desk responsibilities while maintaining a customer-focused approach
  • Experience coordinating schedules, visitor support, and workplace logistics in an office setting
  • Strong written communication skills, including the ability to handle email correspondence and internal service requests clearly and efficiently
  • Familiarity with shipping and receiving processes, vendor interaction, and general office operations
  • Ability to support onboarding activities such as desk preparation for new team members and workplace orientation assistance
  • Experience helping coordinate catering or office events with strong attention to detail and follow-through

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • free online training
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