CrawlJobs Logo

Workplace Coordinator

https://www.randstad.com Logo

Randstad

Location Icon

Location:
India , Bengaluru

Category Icon
Category:
Office Administration

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided
Save Job
Save Icon
Apply Position

Job Responsibility:

  • Lead complete food operations including cafeteria services, pantries, vending machines, kitchens, and micro-kitchens
  • Manage end-to-end employee transportation services, including night-shift transport
  • Oversee housekeeping operations to ensure a safe, hygienic, and well-maintained workplace
  • Manage overall night-shift operations across all workplace services
  • Support and execute internal and external company events in collaboration with stakeholders
  • Oversee complete Mechanical & Electrical (M&E) operations to ensure uninterrupted site functionality
  • Manage asset safety procedures, preventive maintenance, and lifecycle asset management
  • Handle parking operations, space management, and occupancy optimization
  • Manage material movement, delivery challans, and site logistics
  • Provide facilities and workplace support for new office expansions and fit-outs, including New Office – Phase 3
  • Implement, govern, and monitor EHS policies, awareness programs, and safety processes
  • Actively manage Emergency Response Team (ERT) operations and preparedness
  • Ensure compliance with municipal regulations, labour laws, fire safety norms, ESI, PF, and other statutory requirements
  • Lead physical security operations including CCTV, access cards, visitor management systems, lockers, and night-shift guarding
  • Develop, implement, and govern workspace and security-related policies
  • Serve as the primary liaison with landlord teams and external authorities including fire, labour, and municipal bodies
  • Build strong vendor partnerships by defining and governing SOWs, SLAs, KPIs, and performance benchmarks
  • Ensure service excellence from all outsourced vendors including housekeeping, cafeteria, pest control, and waste management
  • Conduct monthly stakeholder reviews with HR and other internal teams
  • Own and manage ServiceNow tickets related to workplace and facilities operations
  • Analyze and leverage Mapiq occupancy data to drive space planning, utilization, and workplace strategy decisions
  • Control and manage the facilities budget, contracts, and vendor commercials
  • Partner with procurement teams on sourcing, inventory management, billing, invoicing, and payments
  • Facilitate finance processes related to workplace and facilities operations with a focus on cost optimization and governance
  • Provide continuous operational support to central and global teams including HR, IT Services, Travel, Finance, Corporate Security, and Global Communications
  • Act as a strategic partner in driving workplace efficiency, employee experience, and operational excellence

Requirements:

  • Bachelor’s degree in Engineering, Facilities Management, Architecture, Business Administration, or a related field
  • 8–12 years of experience in workplace operations, facilities management, or corporate real estate
  • Strong knowledge of EHS, statutory compliance, and security operations
  • Proven experience managing vendors, budgets, and large-scale workplace operations
  • Excellent stakeholder management, leadership, and communication skills

Additional Information:

Job Posted:
February 21, 2026

Expiration:
March 23, 2026

Icon
Randstad - All Job Offers
Job Link Share:
Copy Link Icon
Facebook Icon Twitter Icon LinkedIn Icon

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Workplace Coordinator

Workplace Experience Coordinator

The Workplace Coordinator & Executive Assistant plays a dual role, ensuring smoo...
Location
Location
United Kingdom , London
Salary
Salary:
Not provided
aptitudesoftware.com Logo
Aptitude Software
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in office coordination, workplace management, or facilities administration
  • Experience providing PA support to senior executives, ideally at Board or SLT level in an international environment
  • Strong organisational and multitasking skills, proactive and able to prioritise effectively
  • Excellent communication skills, both written and verbal
  • High level of discretion, confidentiality, and professionalism
  • Strong proficiency in MS Office (Outlook, Excel, PowerPoint, Word), Teams, or equivalent digital workplace tools
  • Familiarity with health & safety standards and facilities management processes
  • Experience working in a corporate or professional services environment
Job Responsibility
Job Responsibility
  • Act as the first point of contact for all office-related inquiries and facilities issues
  • Oversee the smooth daily operation of the London office, including office supplies, stationery, equipment, and vendor/contractor management
  • Manage relationships with building management, cleaning, security, catering, and maintenance providers
  • Ensure health & safety compliance, fire safety procedures, and general office risk assessments
  • Maintain a welcoming, professional, and well-organized workplace environment
  • Coordinate and manage meeting rooms, ensuring they are set up with required technology, catering, and equipment
  • Arrange internal and external meetings, including Board and SLT sessions
  • Support planning and execution of internal events, Board visits, offsites, and town halls
  • Manage lunch bookings, restaurant reservations, and catering for meetings or executive events
  • Provide PA support to the CEO (and other executives as needed) including diary management, inbox management (where appropriate), and scheduling
What we offer
What we offer
  • ShareSave scheme – ability to purchase company shares on preferential terms
  • Private healthcare
  • Income protection and group life insurance
  • Pension Scheme
  • Company Funded Health Cashplan
  • Employee Assistance Programme
  • Access to Private Dental Benefits
  • Flexible working options
  • Enhanced Family Friendly Leave for adoption, maternity and paternity
  • Bike 2 Work Scheme
  • Fulltime
Read More
Arrow Right

Operations and Workplace Coordinator

We're seeking a highly organized and proactive Operations and Workplace Coordina...
Location
Location
Spain , Valencia; Madrid; Barcelona
Salary
Salary:
Not provided
maisa.ai Logo
Maisa
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3-5 years of experience in operations, executive assistant, workplace management or administrative roles
  • Strong organizational abilities with meticulous attention to detail
  • Excellent written and verbal communication skills (English & Spanish)
  • Demonstrated ability to build relationships and collaborate effectively across functions
  • Proven track record of getting things done through influence rather than formal authority
  • Experience coordinating with external service providers and vendors
  • Proficiency with productivity tools (Google Workspace, Microsoft Office, etc.)
  • Strong problem-solving skills and ability to work independently
  • High level of discretion when handling confidential information
  • Proactive mindset with ability to anticipate needs and take initiative
Job Responsibility
Job Responsibility
  • HR and People Operations Support - maintaining employee records, payroll processing, recruitment administration, coordinating HR service providers and helping to implement processes and policies
  • Finance Operations Support - Coordinate invoice processing, vendor payments, expense management, and support monthly financial closing. Track and reconcile expenses, process reimbursements, and maintain financial records. Support operational KPI tracking, data collection, and prepare reports. Assist with tracking and maintaining operational budgets across all functions. Maintain dashboards for spend tracking, vendor performance, and operational metrics
  • Workplace Operations Management - Manage daily workplace operations, including office facilities, CoWorking spaces, equipment, supplies, and remote work. Coordinate office maintenance, resolve facilities issues, and organize company meetings, events, travel, and office inventory
  • Vendor Management and Budget Management - Serve as the key contact for operational vendors and service providers, tracking contract renewals, spend, invoicing and driving value and cost efficiency
  • Process Development and (IT) Systems Management - Create and improve operational processes, implement and administer operational systems, coordinate internal IT management, and liaise with IT service providers to ensure compliance
  • Compliance and Legal Support - Support legal and regulatory compliance workstreams, coordinate with external legal counsel, maintain legal documents, ensure workplace compliance, and track compliance deadlines
What we offer
What we offer
  • Opportunity to play a crucial operational role in a cutting-edge AI company
  • Flat organization focused on impact rather than hierarchy
  • Collaborative work environment with experienced professionals
  • Competitive compensation package
  • Flexible work arrangements
  • Growth opportunities in an expanding organization
  • Fulltime
Read More
Arrow Right

Workplace Coordinator

As our Workplace Coordinator, you will play a key role in ensuring our office ru...
Location
Location
United Kingdom , Brentford
Salary
Salary:
13.85 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • organisational Skills: Exceptional ability to manage time and prioritise tasks effectively
  • Communication Skills: Strong verbal and written communication skills to engage with staff and vendors professionally
  • Problem-Solving Attitude: A knack for troubleshooting and finding solutions to workplace challenges
  • Team Spirit: A friendly and approachable demeanour to foster a positive office culture
  • Tech-Savvy: Comfortable using various office software and tools to streamline processes
Job Responsibility
Job Responsibility
  • Office Management: Oversee daily operations, ensuring a clean, safe, and welcoming environment for all employees
  • Event Coordination: Plan and organise team events, meetings, and activities that foster collaboration and engagement
  • Facility Support: Liaise with vendors and service providers to ensure the office facilities are well-maintained and fully functional
  • Communication Hub: Serve as the go-to person for all workplace-related inquiries and support staff with their needs
  • Resource Management: Help with inventory management, ordering supplies, and ensuring all necessary equipment is available
  • Fulltime
Read More
Arrow Right

Workplace Coordinator

To work as a member of the Facilities team to ensure efficient, effective and pr...
Location
Location
United Kingdom , Chiswick
Salary
Salary:
13.85 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Professional when dealing with clients
  • Ability to communicate effectively in a variety of written and verbal formats
  • Working accurately, under pressure, to tight deadlines with the ability to remain calm
  • Basic IT skills - Word Processing, Spreadsheets, Databases, Email and Web
Job Responsibility
Job Responsibility
  • Receiving, sorting and distributing incoming and outgoing mail & courier items
  • Dealing with enquiries from the client, both face to face and on the telephone
  • Wide range of facilities tasks, building management checks, reporting faults
  • Hospitality, visitor management (to include making refreshments), porterage/meeting room setup
  • Booking and receipt of courier items
  • Processing client orders on their supplier systems
  • Any other duties as required by the Workplace Manager & Workplace Team Leader or Client
What we offer
What we offer
  • Employed directly with Office Angels
  • Access to discount vouchers with many high street brands
  • Eye care vouchers
  • Weekly pay
  • Pension scheme option (with employer contributions)
  • 28 days paid annual leave (Based on a weekly accrual)
  • Fulltime
Read More
Arrow Right

Workplace Coordinator

Join Our Client as a Workplace Coordinator! Are you ready to bring your organisa...
Location
Location
United Kingdom , Hounslow
Salary
Salary:
13.85 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • A keen eye for detail and strong organisational skills
  • The ability to work efficiently and effectively in a fast-paced environment
  • A positive attitude and a team player mentality
  • Experience in stock management or a similar role is a plus, but not required
Job Responsibility
Job Responsibility
  • Replenishing stock on the shop floor and in storage areas to keep everything well-stocked
  • Rotating and organising products following FIFO (First In, First Out) standards to maintain freshness
  • Unloading deliveries and correctly storing items to ensure efficient inventory management
  • Keeping the lobby, partner areas, and backroom clean and tidy - because a neat space is a happy space
  • Disposing of rubbish and recycling regularly to promote a clean work environment
  • Supporting store setup, displays, and promotional materials to create an inviting atmosphere
  • Following all health, safety, and hygiene procedures to ensure a safe workplace for everyone
  • Fulltime
Read More
Arrow Right

Workplace Coordinator

Our client, a respected non-profit organisation based in Blackfriars, Central Lo...
Location
Location
United Kingdom , London
Salary
Salary:
16.00 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Excellent verbal and written communication skills
  • Professional appearance and attitude
  • Strong organisational and time-management abilities
  • Comfortable using phone systems and basic office software (e.g., Microsoft Word, Outlook)
  • Ability to multitask and remain calm under pressure
Job Responsibility
Job Responsibility
  • Welcome clients and visitors with a smile and courteous professionalism
  • Answer and direct incoming phone calls promptly and efficiently
  • Accurately take and relay messages to the right team members
  • Ensure the office space is organised and well-equipped for all activities
  • Manage courier services for both incoming and outgoing deliveries
  • Set up and assist with meeting room equipment
  • Help with various ad-hoc administrative tasks as needed
What we offer
What we offer
  • Be a part of a mission-driven organisation that makes a difference
  • Work in a supportive and collaborative environment
  • Gain valuable experience in a professional setting
Read More
Arrow Right

Workplace Coordinator

We are recruiting for a Front of House & Workplace Services Assistant to join a ...
Location
Location
United Kingdom , Glasgow
Salary
Salary:
25635.00 - 25645.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience in a reception or front-of-house role within a professional environment
  • Strong organisational skills and ability to manage multiple tasks
  • Confident in setting up and troubleshooting AV equipment
  • Excellent communication and client care skills
  • Professional presentation and a positive, proactive attitude
  • Ability to work under pressure and adapt to changing priorities
  • Proficiency in Microsoft Outlook and Word
Job Responsibility
Job Responsibility
  • Provide a professional and welcoming reception service, meeting and greeting clients and visitors
  • Manage meeting room bookings and coordinate catering and hospitality for events
  • Prepare meeting rooms, ensuring AV equipment and refreshments are ready
  • Handle ad hoc client requests such as photocopying, deliveries, and travel arrangements
  • Respond promptly to telephone and email queries from internal and external contacts
  • Support print and post room operations, including incoming/outgoing mail and courier liaison
  • Maintain office supplies, kitchen stock, and ensure all areas remain tidy and well-presented
  • Assist with administrative tasks such as scanning, updating spreadsheets, and ordering supplies
  • Build relationships with local suppliers and caterers to ensure high-quality service
  • Provide occasional out-of-hours support for events and seminars
What we offer
What we offer
  • Pension scheme with employer contributions of up to 5.5%
  • Generous life assurance cover for peace of mind, up to 8 times your salary
  • Holiday starting at 25 paid working days per annum, with the option to buy up to 8 additional days
  • 'Happy Birthday!' - have a free day off to celebrate and a £50 voucher to spend
  • Private health care (discounted prices for children)
  • Dental health care
  • Interest-free season ticket loans
  • Corporate discounts on a wide variety of products and services
  • Parttime
Read More
Arrow Right

Workplace Experience Coordinator

As our US Workplace Experience Coordinator (WXC), you’ll play a key role in Aken...
Location
Location
United States , Boston
Salary
Salary:
65000.00 - 70000.00 USD / Year
akeneo.com Logo
Akeneo
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 1+ years of experience in office/workplace operations, hospitality, facilities, flexspace or employee experience
  • Warm, proactive and willing to roll up your sleeves to get things done
  • Reliable, organised and able to juggle multiple tasks with good attention to detail
  • Strong communication skills - in person, in writing and across tools like Slack
  • A team player who builds trust through helpfulness, consistency and good judgement
  • Comfortable working autonomously day-to-day with guidance from a remote manager
  • Growth-minded, adaptable and eager to learn
Job Responsibility
Job Responsibility
  • Office Operations: Be a warm, consistent presence in the office and ensure a positive day-to-day experience for employees and visitors
  • Own the smooth running of daily operations, including making office rounds and ensuring the space looks its best
  • Liaise with local vendors and service providers (cleaning, maintenance, security, building management)
  • Assist with the coordination of internal meetings and events, including logistics
  • Administration & Communications: Share key workplace updates and maintain a digital presence across Slack channels
  • Handle in-person, email and Slack queries with professionalism and warmth
  • Support new hire onboarding to ensure a smooth arrival experience
  • Coordinate office resources such as supplies, snacks, equipment and furniture
  • Process and monitor office-related invoices and expenses
  • Support US employees navigating our corporate travel platform
What we offer
What we offer
  • Work-Life Balance: 25 days of annual leave with flexible working hours
  • Option to Work from Anywhere for up to 30 days per year
  • Home Office & Commuting Allowance: $600 budget to enhance your home office
  • $80 monthly sustainable transportation allowance
  • Generous Parental Leave: 16 weeks of paid maternity leave
  • 4 weeks of paid leave for the second parent
  • Gradual return to work program
  • Community & Support: 2 paid volunteering days annually
  • Employee Resource Groups dedicated to promoting diversity and inclusion
  • Professional Development: $1,000 annual budget for personal professional development
  • Fulltime
Read More
Arrow Right
Jobs by Category
Art and Entertainment Jobs Banking Jobs Call Center Jobs Construction Jobs Consulting Jobs Customer Service Jobs Education Jobs Energy Jobs Finance Jobs Gastronomy Jobs Health and Beauty Jobs Hospitality and Tourism Jobs Human Resources Jobs Insurance Jobs IT - Administration Jobs IT - Software Development Jobs Legal Jobs Logistics Jobs Manufacturing Jobs Marketing, Digital Marketing, SEO, SEM Jobs Media Jobs Nursing Jobs Office Administration Jobs Pharmacy Jobs Physical Work Jobs Public Relations Jobs Public Sector Jobs Purchasing Jobs Quality Control Jobs Real Estate Jobs Research and Development Jobs Sales Jobs
Job Positions Jobs by Country
United States Jobs United Kingdom Jobs India Jobs Canada Jobs Australia Jobs Germany Jobs Ireland Jobs Poland Jobs
Company
Blog About Us Contact
Follow Us
Facebook
X (Twitter)
LinkedIn
Instagram
CrawlJobs Group
ITFlashcards AllDevBlogs
© 2026 CrawlJobs Ltd. All Rights Reserved
Terms & Conditions Privacy Policy