Workplace Coordinator Job at JLL (Melbourne)

Workplace Coordinator

We are looking for a Workplace Coordinator to support the daily office experienc...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in workplace coordination, reception, office administration, or a similar support role
Proven ability to manage front desk responsibilities while maintaining a customer-focused approach
Experience coordinating schedules, visitor support, and workplace logistics in an office setting
Strong written communication skills, including the ability to handle email correspondence and internal service requests clearly and efficiently
Familiarity with shipping and receiving processes, vendor interaction, and general office operations
Ability to support onboarding activities such as desk preparation for new team members and workplace orientation assistance
Experience helping coordinate catering or office events with strong attention to detail and follow-through

Job Responsibility

Welcome visitors at the front desk and provide a friendly, helpful first point of contact for the office
Arrange visitor access and coordinate arrival details to ensure guests can enter the office smoothly and efficiently
Monitor inventory levels, place orders for workplace materials, and keep office supplies stocked and organized
Prepare workstations and assist with desk setup activities to support new employees as they join the team
Manage incoming and outgoing deliveries, including package receipt, shipment processing, and distribution
Work with external service providers and visitors when signatures, deliveries, or onsite coordination are required
Respond to workplace requests submitted through internal messaging channels and help resolve day-to-day office needs
Contribute to the planning and execution of office gatherings by coordinating food service, event logistics, and onsite support

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

New

Workplace Coordinator

Location

United States , Bellevue

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of experience in reception, office administration, workplace experience, hospitality, or office coordination
Passion for delivering an outstanding employee and guest experience
Excellent communication and interpersonal skills with a customer-first mindset
Highly organized with exceptional attention to detail
Proactive, dependable, and comfortable taking ownership of multiple priorities
Ability to thrive in a fast-paced, dynamic environment
Comfortable learning new workplace technology and office systems

Job Responsibility

Be the first point of contact for employees, visitors, candidates, and guests, creating a warm, detail oriented, and welcoming experience
Manage visitor check-in, badge access, and host notifications
Ensure the reception area and arrival experience are always presentation-ready
Coordinate meeting room bookings, guest logistics, catering, and other hospitality services
Provide concierge-style support by assisting employees and visitors with workplace questions and navigation
Manage incoming mail, packages, courier services, and deliveries
Maintain office calendars, workplace documentation, and administrative records
Coordinate office supplies, pantry inventory, and workplace ordering
Support scheduling and logistics for meetings, interviews, and onsite activities
Assist with invoice tracking, purchase orders, and vendor administration as needed

What we offer

Medical, vision, dental, and life and disability insurance
Enroll in our company 401(k) plan

Workplace Coordinator

We are looking for a Workplace Coordinator to create a smooth and welcoming expe...

Location

United States , Seattle

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in workplace coordination, front desk support, office services, or a similar customer-facing administrative role
Ability to manage guest interactions, visitor flow, and inbound communications with professionalism and sound judgment
Familiarity with coordinating schedules, dispatching requests, and supporting multiple priorities in a busy office setting
Comfortable using Slack and other workplace communication tools to coordinate tasks and share updates quickly
Background in event support, employee engagement activities, or onsite hospitality-related responsibilities
Strong organizational skills with the ability to stay proactive, detail-oriented, and responsive throughout the day
Capable of handling routine administrative support, including light office projects and general operational assistance
Exposure to payroll-related processes or full cycle payroll support is a plus

Job Responsibility

Welcome visitors and manage entry activity to keep lobby traffic organized and ensure guests are directed appropriately
Receive packages and incoming deliveries, then communicate promptly with the appropriate team members for pickup or follow-up
Issue and track access badges while coordinating with internal teams through Slack to support badge setup and activation
Provide hands-on assistance for office events and employee gatherings, including attendee check-in and distribution of event materials such as wristbands
Partner with onsite colleagues to anticipate workplace needs, prepare for upcoming activities, and help keep daily operations running smoothly
Contribute to company programs and engagement events by supporting logistics, attendance flow, and onsite coordination
Handle inbound inquiries at the front desk or office entrance in a courteous and service-oriented manner
Use quieter periods to complete light administrative tasks, organizing projects, and general office upkeep that improves the overall workplace experience

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Workplace Coordinator

Are you a polished, professional, and proactive individual looking for your next...

Location

United Kingdom , City Of London

Salary:

14.00 - 15.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous reception or front-of-house experience within a corporate environment
Exceptional communication and interpersonal skills
Highly organised with strong attention to detail
Proactive, adaptable, and able to multitask
A professional and polished presentation

Job Responsibility

Meeting and greeting clients and visitors with a warm and professional manner
Managing front-of-house operations, including handling calls and emails
Coordinating meeting rooms, bookings, and office spaces
Supporting internal teams with workplace coordination tasks
Overseeing office supplies, facilities, and general upkeep
Ensuring the office environment remains organised, presentable, and efficient

What we offer

Competitive hourly rate
Opportunity to work in a premium, modern office environment
Central London location with excellent transport links
Office Angels Boost Benefits, including discounts, wellbeing support, and more
A supportive and professional team environment

Fulltime

Workplace Coordinator

We are looking for a Workplace Coordinator to support the day-to-day operation o...

Location

United States , Atlanta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting workplace operations, facilities coordination, or office services in a detail-oriented environment
Ability to manage service desk or support ticket requests accurately and with a strong sense of urgency
Working knowledge of facility upkeep, supply management, and general office maintenance practices
Comfortable handling daily mailroom activities, postal coordination, and related administrative tasks
Strong organizational skills with the ability to prioritize multiple assignments and meet deadlines
Ability to assemble or perform minor repairs on office furniture and workplace equipment
Familiarity with workplace safety standards and preventive maintenance processes
Clear written and verbal communication skills for reporting updates and coordinating with internal teams

Job Responsibility

Oversee the readiness and functionality of workplace equipment to ensure it is available and operating properly each day
Maintain office spaces in a clean, safe, and well-organized condition across supported locations
Review incoming facility-related requests, track progress, and complete work orders within expected timeframes
Plan and carry out routine preventive maintenance activities for building systems, office equipment, and shared workspace assets
Uphold workplace safety procedures and help ensure all facilities follow established standards and protocols
Partner with leadership on emergency preparedness efforts and assist with workplace response planning
Monitor office supply levels, place replenishment orders, and keep inventory aligned with daily business needs
Restock mailroom materials, coordinate postal operations, and manage related supply requests on a regular basis
Assemble, repair, and adjust office furniture as needed to support workspace setup and ongoing functionality
Manage service desk tickets related to facilities, office supplies, and basic technical support, and provide regular updates on supply usage and expenses

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Workplace Coordinator

We're seeking a detail-oriented Workplace Coordinator to support daily office op...

Location

United States , Menlo Park

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative, office, or workplace coordination experience
Strong organizational and multitasking skills
Excellent communication and customer service mindset
Proficiency in Microsoft Office or Google Workspace
Ability to thrive in a fast-paced, collaborative environment

Job Responsibility

Coordinate day-to-day office operations, including facilities, supplies, and vendor management
Support employee experience through office events, onboarding, and workspace setup
Partner with leadership on workplace initiatives and communication
Manage office requests, service tickets, and workplace logistics
Maintain a clean, organized, and functional office environment

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Workplace Coordinator

Our client in Pittsburgh is looking for a Workplace Coordinator for a contract t...

Location

United States , Pittsburgh

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a front desk, receptionist, administrative, or office support role
Strong interpersonal skills with the ability to provide courteous assistance to visitors, employees, and vendors
Comfortable handling inbound calls and responding professionally to routine questions and requests
Able to manage multiple tasks at once while maintaining attention to detail in a fast-paced office setting
Basic administrative skills, including mail handling, supply coordination, and general workplace organization
Willingness to work fully onsite in Pittsburgh, Pennsylvania
Ability to lift, move, or arrange light office and meeting room materials as part of daily support duties.

Job Responsibility

Monitoring the front desk and assisting guest with building access, check-in, and supplies as needed
Issue and assist with managing guest badges
Check-in and distribute mail and other packages
Conference room resets and re-stocking
Restocking copy areas with office supplies
Catering Set up and clean up
Beverage restocking and cooler maintenance
Coffee brewer cleaning and condiment restocking
Help with setting up occasional e-recycle events
Help with storage cleanouts and storage re-orgs as needed

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Workplace Coordinator

Our client, a leading Cloud collaboration service with office in Lower Manhattan...

Location

United States , New York

Salary:

28.00 - 35.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

You value inclusion and are eager to work in an office where people from different backgrounds thrive
You have excellent verbal and written communication skills
You have 2+ years of experience previously supporting office operations, workplace systems (like help desks or desk reservation tools), or hospitality functions
You’re adaptable and energized by fast-paced, ever-changing environments
You take pride in being helpful to others, extremely responsive and have a customer service mindset
You’re highly organized and can juggle multiple responsibilities with ease and clarity
You’re proactive and solution-oriented, asking the right questions to resolve issues quickly
You remain calm under pressure and bring sound judgment and emotional intelligence to every interaction
You are able to problem-solve and bring in the right people to ensure communication is clear, timely, and prioritized
You’re comfortable working independently and are skilled at communicating effectively across time zones

Job Responsibility

Serve as a daily resource for employees, responding to in-person and electronic workplace inquiries
Support new hire onboarding by welcoming employees, guiding them through the office, and ensuring a smooth Day One experience
Assist existing employees with a range of office needs-from desk setup to facilities questions
Support the daily catering program, ensuring quality, timeliness, and employee satisfaction
Manage office access and security procedures, including visitor check-ins and badge access
Serve as a gatekeeper for the space, ensuring the safety and security of employees, guests, and assets
Maintain operational excellence in the workplace by: Managing desk reservations and check-ins via Envoy (capacity management tool)
Overseeing office inventory including office supplies, pantry, and restroom essentials
Tracking office expenses and maintaining budget accuracy
Partnering closely with the internal Culture Committee to help with coordination and support for in-office events, team meetups, and celebrations

Fulltime

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Workplace Coordinator

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