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Office Angels Logo Office Angels · Office Administration

Workplace Coordinator

United Kingdom, Glasgow 25635.00 GBP / Year · Job Posted December 28, 2025
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Job Description

We are recruiting for a Front of House & Workplace Services Assistant to join a professional services environment on a part time basis. This is a varied role combining reception duties with internal office support, ensuring exceptional service delivery to both clients and colleagues. You'll be the first point of contact for visitors, managing meeting rooms and hospitality, while also supporting internal teams with print, post, and general office administration. This is a fantastic opportunity for someone who enjoys a mix of client-facing and behind-the-scenes responsibilities.

Job Responsibility

  • Provide a professional and welcoming reception service, meeting and greeting clients and visitors
  • Manage meeting room bookings and coordinate catering and hospitality for events
  • Prepare meeting rooms, ensuring AV equipment and refreshments are ready
  • Handle ad hoc client requests such as photocopying, deliveries, and travel arrangements
  • Respond promptly to telephone and email queries from internal and external contacts
  • Support print and post room operations, including incoming/outgoing mail and courier liaison
  • Maintain office supplies, kitchen stock, and ensure all areas remain tidy and well-presented
  • Assist with administrative tasks such as scanning, updating spreadsheets, and ordering supplies
  • Build relationships with local suppliers and caterers to ensure high-quality service
  • Provide occasional out-of-hours support for events and seminars

Requirements

  • Previous experience in a reception or front-of-house role within a professional environment
  • Strong organisational skills and ability to manage multiple tasks
  • Confident in setting up and troubleshooting AV equipment
  • Excellent communication and client care skills
  • Professional presentation and a positive, proactive attitude
  • Ability to work under pressure and adapt to changing priorities
  • Proficiency in Microsoft Outlook and Word

What we offer

  • Pension scheme with employer contributions of up to 5.5%
  • Generous life assurance cover for peace of mind, up to 8 times your salary
  • Holiday starting at 25 paid working days per annum, with the option to buy up to 8 additional days. You can choose to 'flex' twice a year - January and July
  • 'Happy Birthday!' - have a free day off to celebrate and a £50 voucher to spend!
  • Private health care (discounted prices for children)
  • Dental health care
  • Interest free season ticket loans
  • Corporate discounts on a wide variety of products and services
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