Workplace Coordinator Job at Beacon Hill (New York)

Workplace Coordinator

Beacon Hill

Location:
United States , New York

Category:
Office Administration

Contract Type:
Not provided

Salary:

28.00 - 35.00 USD / Hour

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Job Description:

Our client, a leading Cloud collaboration service with office in Lower Manhattan, aims to provide a world-class product for their customers, and their approach to employee experience is no different. The Workplace Experiences Team is the face of [client name] and often the first point of contact for every person (e.g. employees, vendors, partners, customers, etc). Reporting into their Senior Manager of Workplaces who is based in their San Francisco office, this person will be the hands-on, onsite support for all their employees in the New York office. This role starts asap and will be a 1-year contract with potential to extend at the year mark! This role is fully onsite Monday – Friday, hours are 8am-5pm with a 1hr unpaid lunch break. Hourly pay rate is $28.00-$35.00/hr DOE

Job Responsibility:

Serve as a daily resource for employees, responding to in-person and electronic workplace inquiries
Support new hire onboarding by welcoming employees, guiding them through the office, and ensuring a smooth Day One experience
Assist existing employees with a range of office needs-from desk setup to facilities questions
Support the daily catering program, ensuring quality, timeliness, and employee satisfaction
Manage office access and security procedures, including visitor check-ins and badge access
Serve as a gatekeeper for the space, ensuring the safety and security of employees, guests, and assets
Maintain operational excellence in the workplace by: Managing desk reservations and check-ins via Envoy (capacity management tool)
Overseeing office inventory including office supplies, pantry, and restroom essentials
Tracking office expenses and maintaining budget accuracy
Partnering closely with the internal Culture Committee to help with coordination and support for in-office events, team meetups, and celebrations
Partnering closely with the IT team to ensure a seamless user experience for technical needs within office facilities

Requirements:

You value inclusion and are eager to work in an office where people from different backgrounds thrive
You have excellent verbal and written communication skills
You have 2+ years of experience previously supporting office operations, workplace systems (like help desks or desk reservation tools), or hospitality functions
You’re adaptable and energized by fast-paced, ever-changing environments
You take pride in being helpful to others, extremely responsive and have a customer service mindset
You’re highly organized and can juggle multiple responsibilities with ease and clarity
You’re proactive and solution-oriented, asking the right questions to resolve issues quickly
You remain calm under pressure and bring sound judgment and emotional intelligence to every interaction
You are able to problem-solve and bring in the right people to ensure communication is clear, timely, and prioritized
You’re comfortable working independently and are skilled at communicating effectively across time zones
You understand the importance of office safety and security, and are confident in managing visitor access, enforcing policies, and escalating issues appropriately when needed

Additional Information:

Job Posted:
May 09, 2026

Employment Type:

Fulltime

Work Type:

On-site work

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