Workplace Coordinator Job at Crusoe (Sunnyvale)

Job Description

Crusoe is seeking a detail-oriented, organized, and proactive Workplace Coordinator to create exceptional workplace experiences for our Sunnyvale office. As the first point of contact for employees, guests, and vendors, you will deliver a warm, professional front desk experience while supporting the day-to-day operations of a fast-growing workplace. This is a full-time, in-office position based in our Sunnyvale office, requiring on-site presence five days per week. In this hands-on role, you will partner closely with the Workplace Manager to ensure smooth daily operations, support employee engagement initiatives, and help foster a welcoming, productive, and inclusive office environment. As Crusoe continues to scale in 2026, your adaptability, attention to detail, and dedication to operational excellence will play a key role in shaping our Sunnyvale office into a thriving hub for our team.

Job Responsibility

Serve as the face of the Sunnyvale office, providing a friendly, professional, and consistent front desk experience for employees, visitors, and vendors
Manage visitor check-ins using the visitor management system and ensure adherence to security protocols
Support daily front desk and office operations, acting as the primary point of contact for general workplace inquiries
Conduct regular walkthroughs to ensure conference rooms, shared spaces, and office areas are clean, organized, stocked, and fully functional
Coordinate with vendors and facilities partners as needed to address office needs
Assist with planning and executing office events, including setup, breakdown, and catering coordination
Support employee engagement initiatives, team events, and company-wide activities
Assist with new hire onboarding logistics and setup for visiting employees
Contribute to a positive, inclusive, and well-run office environment that reflects Crusoe’s values and culture

Requirements

3+ years of experience in workplace coordination, front desk, office management, or operations roles within a fast-paced environment
Comfortable being fully on-site five days per week and supporting a front desk–focused role
Enjoy supporting day-to-day office operations and taking ownership of a physical workplace
Take pride in delivering a polished, welcoming, and high-quality front desk experience
Highly organized, proactive, and detail-oriented, with strong multitasking and prioritization skills
Communicate clearly and collaborate effectively with cross-functional teams
Resourceful and solution-oriented, able to anticipate needs and address issues before they escalate
Passionate about creating engaging, well-run workplace experiences that support employee success

What we offer

Restricted Stock Units in a fast growing, well-funded technology company
Health insurance package options that include HDHP and PPO, vision, and dental for you and your dependents
Employer contributions to HSA accounts
Paid Parental Leave
Paid life insurance, short-term and long-term disability
Teladoc
401(k) with a 100% match up to 4% of salary
Generous paid time off and holiday schedule
Cell phone reimbursement
Tuition reimbursement
Subscription to the Calm app
MetLife Legal
Company paid commuter benefit
$300/month

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Workplace Coordinator

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