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Workplace coordinator

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , New York

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

As the first point of contact, professionally manages and provides an excellent first impression to callers, visitors, customers and employees by answering telephone inquiries and greeting visitors in a professional, efficient and friendly manner.

Job Responsibility:

  • Professionally manages and provides an excellent first impression to callers, visitors, customers and employees by answering telephone inquiries and greeting visitors
  • Serves as office ambassador to employees and visitors alike
  • Ensure the entire office, including conference rooms and public areas are well maintained
  • Maintains organization security by following procedures
  • maintains daily visitor log and issues visitor badges
  • Manages all aspects of the office including office maintenance, receiving and distribution of mail, ordering office supplies and maintaining office equipment
  • Develops and maintains relationships with building management services, vendors, caterers, and groups to facilitate work
  • Initiates facility repair requests with building management and/or outside vendors and follows up through completion
  • Responsible for setting up/breaking down large meetings, ordering catering for meetings, helping to organize employee events, restocking kitchen/pantry areas
  • Assists with onboarding of new employees/contractors
  • Ensures knowledge of staff movements in and out of the organization, managing office floorplan and seat assignments
  • Maintains schedule of client conference rooms
  • Assists with executive and other internal meeting requests as needed
  • Attend monthly landlord hosted operations meetings
  • General administrative and clerical support
  • Light lifting is required (up to 50 lbs.)

Requirements:

  • High school diploma
  • 2-4 years strong customer service experience
  • 2+ years of office management and leadership experience in a fast-paced environment
  • 2+ years of experience using Microsoft applications—Word, Excel, PowerPoint and Outlook

Nice to have:

  • Positive attitude with a strong customer service orientation
  • Superior organization skills: ability to multitask and prioritize responsibilities
  • Strong attention to detail
  • Must be highly dependable, and possess excellent written and verbal communication skills
  • Team player dedicated to working cooperatively and seamlessly with the entire executive organization as needed
  • Always looks and acts professional in our business casual work environment and has an unflawed ethical compass
  • Maintains confidential information
  • Effectively communicate at all levels
  • Technology savvy and able to quickly learn various platforms as needed
What we offer:
  • Medical, vision, dental, and life and disability insurance
  • Eligible to enroll in our company 401(k) plan
  • Free online training

Additional Information:

Job Posted:
February 04, 2026

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