Workplace Coordinator Jobs

Workplace Experience Coordinator

The Workplace Coordinator & Executive Assistant plays a dual role, ensuring smoo...

Location

United Kingdom , London

Salary:

Not provided

Aptitude Software

Expiration Date

Until further notice

Requirements

Proven experience in office coordination, workplace management, or facilities administration
Experience providing PA support to senior executives, ideally at Board or SLT level in an international environment
Strong organisational and multitasking skills, proactive and able to prioritise effectively
Excellent communication skills, both written and verbal
High level of discretion, confidentiality, and professionalism
Strong proficiency in MS Office (Outlook, Excel, PowerPoint, Word), Teams, or equivalent digital workplace tools
Familiarity with health & safety standards and facilities management processes
Experience working in a corporate or professional services environment

Job Responsibility

Act as the first point of contact for all office-related inquiries and facilities issues
Oversee the smooth daily operation of the London office, including office supplies, stationery, equipment, and vendor/contractor management
Manage relationships with building management, cleaning, security, catering, and maintenance providers
Ensure health & safety compliance, fire safety procedures, and general office risk assessments
Maintain a welcoming, professional, and well-organized workplace environment
Coordinate and manage meeting rooms, ensuring they are set up with required technology, catering, and equipment
Arrange internal and external meetings, including Board and SLT sessions
Support planning and execution of internal events, Board visits, offsites, and town halls
Manage lunch bookings, restaurant reservations, and catering for meetings or executive events
Provide PA support to the CEO (and other executives as needed) including diary management, inbox management (where appropriate), and scheduling

What we offer

ShareSave scheme – ability to purchase company shares on preferential terms
Private healthcare
Income protection and group life insurance
Pension Scheme
Company Funded Health Cashplan
Employee Assistance Programme
Access to Private Dental Benefits
Flexible working options
Enhanced Family Friendly Leave for adoption, maternity and paternity
Bike 2 Work Scheme

Fulltime

Operations and Workplace Coordinator

We're seeking a highly organized and proactive Operations and Workplace Coordina...

Location

Spain , Valencia; Madrid; Barcelona

Salary:

Not provided

Maisa

Expiration Date

Until further notice

Requirements

3-5 years of experience in operations, executive assistant, workplace management or administrative roles
Strong organizational abilities with meticulous attention to detail
Excellent written and verbal communication skills (English & Spanish)
Demonstrated ability to build relationships and collaborate effectively across functions
Proven track record of getting things done through influence rather than formal authority
Experience coordinating with external service providers and vendors
Proficiency with productivity tools (Google Workspace, Microsoft Office, etc.)
Strong problem-solving skills and ability to work independently
High level of discretion when handling confidential information
Proactive mindset with ability to anticipate needs and take initiative

Job Responsibility

HR and People Operations Support - maintaining employee records, payroll processing, recruitment administration, coordinating HR service providers and helping to implement processes and policies
Finance Operations Support - Coordinate invoice processing, vendor payments, expense management, and support monthly financial closing. Track and reconcile expenses, process reimbursements, and maintain financial records. Support operational KPI tracking, data collection, and prepare reports. Assist with tracking and maintaining operational budgets across all functions. Maintain dashboards for spend tracking, vendor performance, and operational metrics
Workplace Operations Management - Manage daily workplace operations, including office facilities, CoWorking spaces, equipment, supplies, and remote work. Coordinate office maintenance, resolve facilities issues, and organize company meetings, events, travel, and office inventory
Vendor Management and Budget Management - Serve as the key contact for operational vendors and service providers, tracking contract renewals, spend, invoicing and driving value and cost efficiency
Process Development and (IT) Systems Management - Create and improve operational processes, implement and administer operational systems, coordinate internal IT management, and liaise with IT service providers to ensure compliance
Compliance and Legal Support - Support legal and regulatory compliance workstreams, coordinate with external legal counsel, maintain legal documents, ensure workplace compliance, and track compliance deadlines

What we offer

Opportunity to play a crucial operational role in a cutting-edge AI company
Flat organization focused on impact rather than hierarchy
Collaborative work environment with experienced professionals
Competitive compensation package
Flexible work arrangements
Growth opportunities in an expanding organization

Fulltime

Workplace Coordinator

As our Workplace Coordinator, you will play a key role in ensuring our office ru...

Location

United Kingdom , Brentford

Salary:

13.85 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

organisational Skills: Exceptional ability to manage time and prioritise tasks effectively
Communication Skills: Strong verbal and written communication skills to engage with staff and vendors professionally
Problem-Solving Attitude: A knack for troubleshooting and finding solutions to workplace challenges
Team Spirit: A friendly and approachable demeanour to foster a positive office culture
Tech-Savvy: Comfortable using various office software and tools to streamline processes

Job Responsibility

Office Management: Oversee daily operations, ensuring a clean, safe, and welcoming environment for all employees
Event Coordination: Plan and organise team events, meetings, and activities that foster collaboration and engagement
Facility Support: Liaise with vendors and service providers to ensure the office facilities are well-maintained and fully functional
Communication Hub: Serve as the go-to person for all workplace-related inquiries and support staff with their needs
Resource Management: Help with inventory management, ordering supplies, and ensuring all necessary equipment is available

Fulltime

New

Workplace Experience Coordinator

As a Workplace Experience Coordinator, you'll be responsible for delivering a wo...

Location

Canada , Bolton

Salary:

Not provided

Randstad

Expiration Date

December 29, 2025

Requirements

High School Diploma or GED with up to 2 years of job-related experience
Ability to follow basic work routines and standards in the application of work
Communication skills to exchange straightforward information
Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
Strong organizational skills with an inquisitive mindset

Job Responsibility

First point of contact for all those entering the facility. Greet them with a friendly and welcoming demeanor. Issue visitor and parking passes and follow security protocols
Make a memorable first impression by answering the telephone in a professional manner. Create presentations and speak to various-sized groups
Arrange and confirm recreational, dining, and business activities on behalf of the requestor
Manage janitorial or maintenance work orders as needed. Coordinate and execute workplace services including mail, office supply services, and onboarding
Acknowledge inquiries or complaints from employees, guests, and co-workers. Provide solutions in a professional customer service-driven manner
Organize and manage on-site events. This includes securing event space, set up and tear down of the room, and delivery of supplies
Follow property-specific security and emergency procedures. Notify appropriate parties to ensure the safety of all individuals in the building
Coordinate with vendors who supply services or goods to the workplace
Explain detailed and/or complicated information within the team. Follow specific directions as given by the manager
Impact through clearly defined duties, and methods and tasks are described in detail. Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion

What we offer

Onsite role
Possibility of Extension
Opportunity to gain valuable experience in the organization
Global opportunities for professional growth and development

New

Workplace Experience Coordinator

As a Workplace Experience Coordinator, you'll be responsible for delivering a wo...

Location

Canada , Bolton

Salary:

Not provided

Randstad

Expiration Date

December 29, 2025

Requirements

High School Diploma or GED with up to 2 years of job-related experience
Ability to follow basic work routines and standards in the application of work
Communication skills to exchange straightforward information
Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
Strong organizational skills with an inquisitive mindset

Job Responsibility

First point of contact for all those entering the facility. Greet them with a friendly and welcoming demeanor. Issue visitor and parking passes and follow security protocols
Make a memorable first impression by answering the telephone in a professional manner. Create presentations and speak to various-sized groups
Arrange and confirm recreational, dining, and business activities on behalf of the requestor
Manage janitorial or maintenance work orders as needed. Coordinate and execute workplace services including mail, office supply services, and onboarding
Acknowledge inquiries or complaints from employees, guests, and co-workers. Provide solutions in a professional customer service-driven manner
Organize and manage on-site events. This includes securing event space, set up and tear down of the room, and delivery of supplies
Follow property-specific security and emergency procedures. Notify appropriate parties to ensure the safety of all individuals in the building
Coordinate with vendors who supply services or goods to the workplace
Explain detailed and/or complicated information within the team. Follow specific directions as given by the manager
Impact through clearly defined duties, and methods and tasks are described in detail. Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion

What we offer

Onsite role
Possibility of Extension
Opportunity to gain valuable experience in the organization
Global opportunities for professional growth and development

Recruiting and Workplace Coordinator

We are looking for a Recruiting and Workplace Coordinator for a 6 month full-tim...

Location

United States , San Jose

Salary:

25.00 - 35.00 USD / Hour

FloQast

Expiration Date

Until further notice

Requirements

1-2 year minimum experience specifically in a Talent Acquisition Coordinator role, and/or Office Administrator role
Experience with Lever or similar Applicant Tracking System required
Ability to manage a high volume of scheduling and coordinating is required
Excellent time management and organization with the ability to prioritize work
Ability to multi-task and function in a fast-paced environment
Exceptional customer service focus with excellent written and verbal communication skills with attention to detail
Highly energetic, positive, and enthusiastic team player with strong interpersonal skills and collaborative orientation
Proactive problem solver who is detail-oriented.

Job Responsibility

Create a positive, professional and welcoming candidate experience and represent FloQast throughout the hiring cycle with: timely and respectful follow ups to candidates, attention to detail in written and verbal communication accurate scheduling of interviews, and ensuring data integrity in our ATS
Successfully manage a high volume of scheduling phone interviews and on-site interviews for our R&D teams in San Jose
Maintain exceptional records and notes within our Applicant Tracking System (Lever)
Develop and maintain strong relationships with our internal hiring teams and interviewers to ensure a smooth process
Assist with optimization and maintenance of our Applicant Tracking System
Ensure candidates are moved through the pipeline and responded to in a timely and accurate manner
Support the Recruiting team with process optimization projects and ad hoc opportunities
First point of contact for building services, facilities and utilities maintenance, and vendors
Responsible for reception services at the San Jose office, including meet and greet visitors, field incoming phone calls, and managing traffic in and out of the office
Present to greet visitors at the front door and direct them to the appropriate person

Fulltime

Workplace Coordinator

Our client, a respected non-profit organisation based in Blackfriars, Central Lo...

Location

United Kingdom , London

Salary:

16.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Excellent verbal and written communication skills
Professional appearance and attitude
Strong organisational and time-management abilities
Comfortable using phone systems and basic office software (e.g., Microsoft Word, Outlook)
Ability to multitask and remain calm under pressure

Job Responsibility

Welcome clients and visitors with a smile and courteous professionalism
Answer and direct incoming phone calls promptly and efficiently
Accurately take and relay messages to the right team members
Ensure the office space is organised and well-equipped for all activities
Manage courier services for both incoming and outgoing deliveries
Set up and assist with meeting room equipment
Help with various ad-hoc administrative tasks as needed

What we offer

Be a part of a mission-driven organisation that makes a difference
Work in a supportive and collaborative environment
Gain valuable experience in a professional setting

Workplace Coordinator

Join Our Client as a Workplace Coordinator! Are you ready to bring your organisa...

Location

United Kingdom , Hounslow

Salary:

13.85 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

A keen eye for detail and strong organisational skills
The ability to work efficiently and effectively in a fast-paced environment
A positive attitude and a team player mentality
Experience in stock management or a similar role is a plus, but not required

Job Responsibility

Replenishing stock on the shop floor and in storage areas to keep everything well-stocked
Rotating and organising products following FIFO (First In, First Out) standards to maintain freshness
Unloading deliveries and correctly storing items to ensure efficient inventory management
Keeping the lobby, partner areas, and backroom clean and tidy - because a neat space is a happy space
Disposing of rubbish and recycling regularly to promote a clean work environment
Supporting store setup, displays, and promotional materials to create an inviting atmosphere
Following all health, safety, and hygiene procedures to ensure a safe workplace for everyone

Fulltime

Workplace Coordinator

Office Angels

Location:
United Kingdom, Glasgow

Category:
Office Administration

Contract Type:
Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
November 04, 2025

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