Workplace Coordinator, Office Angels

Office Angels

Location:
United Kingdom, Glasgow

Category:
Office Administration

Contract Type:
Employment contract

Salary:

25635.00 - 25645.00 GBP / Year

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Job Description:

We are recruiting for a Front of House & Workplace Services Assistant to join a professional services environment on a part-time basis. This is a varied role combining reception duties with internal office support, ensuring exceptional service delivery to both clients and colleagues. You'll be the first point of contact for visitors, managing meeting rooms and hospitality, while also supporting internal teams with print, post, and general office administration.

Job Responsibility:

Provide a professional and welcoming reception service, meeting and greeting clients and visitors
Manage meeting room bookings and coordinate catering and hospitality for events
Prepare meeting rooms, ensuring AV equipment and refreshments are ready
Handle ad hoc client requests such as photocopying, deliveries, and travel arrangements
Respond promptly to telephone and email queries from internal and external contacts
Support print and post room operations, including incoming/outgoing mail and courier liaison
Maintain office supplies, kitchen stock, and ensure all areas remain tidy and well-presented
Assist with administrative tasks such as scanning, updating spreadsheets, and ordering supplies
Build relationships with local suppliers and caterers to ensure high-quality service
Provide occasional out-of-hours support for events and seminars

Requirements:

Previous experience in a reception or front-of-house role within a professional environment
Strong organisational skills and ability to manage multiple tasks
Confident in setting up and troubleshooting AV equipment
Excellent communication and client care skills
Professional presentation and a positive, proactive attitude
Ability to work under pressure and adapt to changing priorities
Proficiency in Microsoft Outlook and Word

What we offer:

Pension scheme with employer contributions of up to 5.5%
Generous life assurance cover for peace of mind, up to 8 times your salary
Holiday starting at 25 paid working days per annum, with the option to buy up to 8 additional days
'Happy Birthday!' - have a free day off to celebrate and a £50 voucher to spend
Private health care (discounted prices for children)
Dental health care
Interest-free season ticket loans
Corporate discounts on a wide variety of products and services

Additional Information:

Job Posted:
November 04, 2025

Employment Type:

Parttime

Work Type:

On-site work

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Workplace Coordinator