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Workplace Coordinator

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Robert Half

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Location:
United States , Dearborn

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for an experienced and service-focused Workplace Coordinator to support day-to-day front desk and workplace hospitality needs in Michigan. This contract position is designed for on-call coverage, making it a strong fit for someone who is adaptable, detail-oriented, and comfortable stepping into a fast-paced office environment as needs arise. The ideal candidate brings a welcoming presence, strong communication skills, and the ability to stay composed while assisting employees, guests, and onsite teams. This is an ON-CALL FLOATER position.

Job Responsibility:

  • Welcome visitors and employees with a detail-oriented, approachable demeanor while serving as a primary point of contact at the front desk
  • Manage incoming calls, respond to routine questions, and direct requests to the appropriate contacts in a timely manner
  • Provide workplace hospitality support by preparing refreshments, arranging food and beverage service for meetings, and clearing items afterward
  • Maintain coffee and beverage stations by refreshing supplies, operating equipment, and completing basic cleaning tasks as needed
  • Handle administrative support duties such as scanning documents, organizing materials, and assisting with general clerical work
  • Coordinate with onsite teams to provide coverage during urgent or short-notice staffing needs, including occasional same-day requests
  • Use workplace tools such as Microsoft Office and communication platforms to support daily operations and share updates effectively
  • Participate in onsite training and follow established workplace procedures to ensure a consistent guest and employee experience

Requirements:

  • Previous experience in reception, hospitality, concierge, office support, or a similarly customer-facing environment
  • Strong interpersonal skills with the confidence to initiate conversations and deliver a high level of service
  • A detail-oriented approach and the ability to remain calm, organized, and helpful during busy periods
  • Comfort with food and beverage support, including setting up and clearing light meeting refreshments
  • Proficiency with Microsoft Office
  • experience with Slack is helpful but not required
  • Availability to work on an on-call basis and flexibility to respond to occasional short-notice coverage needs
What we offer:
  • medical
  • vision
  • dental
  • life and disability insurance
  • company 401(k) plan
  • free online training

Additional Information:

Job Posted:
May 04, 2026

Work Type:
On-site work
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