Workplace Coordinator Job at Robert Half (New York)

Workplace Coordinator

Are you a polished, professional, and proactive individual looking for your next...

Location

United Kingdom , City Of London

Salary:

14.00 - 15.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous reception or front-of-house experience within a corporate environment
Exceptional communication and interpersonal skills
Highly organised with strong attention to detail
Proactive, adaptable, and able to multitask
A professional and polished presentation

Job Responsibility

Meeting and greeting clients and visitors with a warm and professional manner
Managing front-of-house operations, including handling calls and emails
Coordinating meeting rooms, bookings, and office spaces
Supporting internal teams with workplace coordination tasks
Overseeing office supplies, facilities, and general upkeep
Ensuring the office environment remains organised, presentable, and efficient

What we offer

Competitive hourly rate
Opportunity to work in a premium, modern office environment
Central London location with excellent transport links
Office Angels Boost Benefits, including discounts, wellbeing support, and more
A supportive and professional team environment

Fulltime

Workplace Coordinator

We are looking for a Workplace Coordinator to support the day-to-day operation o...

Location

United States , Atlanta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting workplace operations, facilities coordination, or office services in a detail-oriented environment
Ability to manage service desk or support ticket requests accurately and with a strong sense of urgency
Working knowledge of facility upkeep, supply management, and general office maintenance practices
Comfortable handling daily mailroom activities, postal coordination, and related administrative tasks
Strong organizational skills with the ability to prioritize multiple assignments and meet deadlines
Ability to assemble or perform minor repairs on office furniture and workplace equipment
Familiarity with workplace safety standards and preventive maintenance processes
Clear written and verbal communication skills for reporting updates and coordinating with internal teams

Job Responsibility

Oversee the readiness and functionality of workplace equipment to ensure it is available and operating properly each day
Maintain office spaces in a clean, safe, and well-organized condition across supported locations
Review incoming facility-related requests, track progress, and complete work orders within expected timeframes
Plan and carry out routine preventive maintenance activities for building systems, office equipment, and shared workspace assets
Uphold workplace safety procedures and help ensure all facilities follow established standards and protocols
Partner with leadership on emergency preparedness efforts and assist with workplace response planning
Monitor office supply levels, place replenishment orders, and keep inventory aligned with daily business needs
Restock mailroom materials, coordinate postal operations, and manage related supply requests on a regular basis
Assemble, repair, and adjust office furniture as needed to support workspace setup and ongoing functionality
Manage service desk tickets related to facilities, office supplies, and basic technical support, and provide regular updates on supply usage and expenses

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Workplace Coordinator

We're seeking a detail-oriented Workplace Coordinator to support daily office op...

Location

United States , Menlo Park

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative, office, or workplace coordination experience
Strong organizational and multitasking skills
Excellent communication and customer service mindset
Proficiency in Microsoft Office or Google Workspace
Ability to thrive in a fast-paced, collaborative environment

Job Responsibility

Coordinate day-to-day office operations, including facilities, supplies, and vendor management
Support employee experience through office events, onboarding, and workspace setup
Partner with leadership on workplace initiatives and communication
Manage office requests, service tickets, and workplace logistics
Maintain a clean, organized, and functional office environment

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Workplace Coordinator

Our client in Pittsburgh is looking for a Workplace Coordinator for a contract t...

Location

United States , Pittsburgh

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in a front desk, receptionist, administrative, or office support role
Strong interpersonal skills with the ability to provide courteous assistance to visitors, employees, and vendors
Comfortable handling inbound calls and responding professionally to routine questions and requests
Able to manage multiple tasks at once while maintaining attention to detail in a fast-paced office setting
Basic administrative skills, including mail handling, supply coordination, and general workplace organization
Willingness to work fully onsite in Pittsburgh, Pennsylvania
Ability to lift, move, or arrange light office and meeting room materials as part of daily support duties.

Job Responsibility

Monitoring the front desk and assisting guest with building access, check-in, and supplies as needed
Issue and assist with managing guest badges
Check-in and distribute mail and other packages
Conference room resets and re-stocking
Restocking copy areas with office supplies
Catering Set up and clean up
Beverage restocking and cooler maintenance
Coffee brewer cleaning and condiment restocking
Help with setting up occasional e-recycle events
Help with storage cleanouts and storage re-orgs as needed

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Workplace Coordinator

Our client, a leading Cloud collaboration service with office in Lower Manhattan...

Location

United States , New York

Salary:

28.00 - 35.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

You value inclusion and are eager to work in an office where people from different backgrounds thrive
You have excellent verbal and written communication skills
You have 2+ years of experience previously supporting office operations, workplace systems (like help desks or desk reservation tools), or hospitality functions
You’re adaptable and energized by fast-paced, ever-changing environments
You take pride in being helpful to others, extremely responsive and have a customer service mindset
You’re highly organized and can juggle multiple responsibilities with ease and clarity
You’re proactive and solution-oriented, asking the right questions to resolve issues quickly
You remain calm under pressure and bring sound judgment and emotional intelligence to every interaction
You are able to problem-solve and bring in the right people to ensure communication is clear, timely, and prioritized
You’re comfortable working independently and are skilled at communicating effectively across time zones

Job Responsibility

Serve as a daily resource for employees, responding to in-person and electronic workplace inquiries
Support new hire onboarding by welcoming employees, guiding them through the office, and ensuring a smooth Day One experience
Assist existing employees with a range of office needs-from desk setup to facilities questions
Support the daily catering program, ensuring quality, timeliness, and employee satisfaction
Manage office access and security procedures, including visitor check-ins and badge access
Serve as a gatekeeper for the space, ensuring the safety and security of employees, guests, and assets
Maintain operational excellence in the workplace by: Managing desk reservations and check-ins via Envoy (capacity management tool)
Overseeing office inventory including office supplies, pantry, and restroom essentials
Tracking office expenses and maintaining budget accuracy
Partnering closely with the internal Culture Committee to help with coordination and support for in-office events, team meetups, and celebrations

Fulltime

Workplace Coordinator

We are looking for an experienced and service-focused Workplace Coordinator to s...

Location

United States , Dearborn

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in reception, hospitality, concierge, office support, or a similarly customer-facing environment
Strong interpersonal skills with the confidence to initiate conversations and deliver a high level of service
A detail-oriented approach and the ability to remain calm, organized, and helpful during busy periods
Comfort with food and beverage support, including setting up and clearing light meeting refreshments
Proficiency with Microsoft Office
experience with Slack is helpful but not required
Availability to work on an on-call basis and flexibility to respond to occasional short-notice coverage needs

Job Responsibility

Welcome visitors and employees with a detail-oriented, approachable demeanor while serving as a primary point of contact at the front desk
Manage incoming calls, respond to routine questions, and direct requests to the appropriate contacts in a timely manner
Provide workplace hospitality support by preparing refreshments, arranging food and beverage service for meetings, and clearing items afterward
Maintain coffee and beverage stations by refreshing supplies, operating equipment, and completing basic cleaning tasks as needed
Handle administrative support duties such as scanning documents, organizing materials, and assisting with general clerical work
Coordinate with onsite teams to provide coverage during urgent or short-notice staffing needs, including occasional same-day requests
Use workplace tools such as Microsoft Office and communication platforms to support daily operations and share updates effectively
Participate in onsite training and follow established workplace procedures to ensure a consistent guest and employee experience

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan
free online training

Workplace Coordinator

We are looking for a dependable and organized Part-Time Workplace Coordinator to...

Location

United States , Austin

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in office management, coordination, or administrative support roles is preferred
Strong organizational skills with the ability to prioritize and handle multiple tasks independently
Excellent communication and interpersonal abilities, paired with a detail-oriented and welcoming demeanor
A proactive mindset and willingness to address various operational needs as they arise
Familiarity with event planning, catering coordination, and meeting logistics is advantageous
Physical capability to perform tasks such as lifting up to 20 lbs, bending, and standing for extended periods
Comfort with dispatching and coordinating schedules effectively
Basic knowledge of payroll processes and handling inbound calls is a plus

Job Responsibility

Ensure the cleanliness and upkeep of office spaces, including wiping surfaces, tidying common areas, and managing trash disposal
Maintain kitchen and break areas by stocking supplies, preparing beverages, and managing dishwashing tasks
Monitor office inventory levels and coordinate the ordering and replenishment of supplies, snacks, and cleaning products
Provide an attentive and friendly reception for visitors, vendors, and new hires, assisting with sign-in procedures and guest directions
Oversee access management by distributing employee badges, managing key cards, and facilitating contract access for contractors or visitors
Coordinate parking permits and assignments for both employees and visitors
Assist with planning and logistics for internal events such as team lunches, holiday celebrations, and milestone gatherings
Arrange catering services for meetings and events, ensuring timely setup and cleanup
Prepare meeting rooms and event spaces, including furniture placement, A/V equipment setup, and supply management
Manage mail and shipments by sorting incoming items and preparing outgoing packages for courier pickup

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Parttime

Workplace Coordinator

Robert Half is partnering with a dynamic technology company seeking a proactive ...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience in workplace coordination, office administration, facilities support, or operations
Experience supporting corporate offices, tech companies, or professional environments is preferred
Strong organizational and multitasking skills
Excellent communication and customer service abilities
Ability to work independently and proactively address workplace needs
Proficiency in Microsoft Office (Word, Excel, Outlook)

Job Responsibility

Support daily workplace operations to ensure the office environment runs smoothly
Serve as a point of contact for employees, visitors, and vendors
Coordinate office logistics, workspace setups, and meeting room scheduling
Manage office supplies, inventory, and workplace equipment
Assist with coordinating maintenance requests and vendor services
Support employee onboarding logistics, including workspace preparation and office access
Maintain organized records for vendors, workplace services, and office procedures
Assist with planning and coordinating office events, meetings, and team activities
Ensure the workplace remains organized, welcoming, and functional for employees and guests
Provide general administrative and operational support to internal teams

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Select Country

Workplace Coordinator

Job Description

Job Responsibility

Requirements

What we offer

Looking for more opportunities?

Workplace Coordinator

Workplace Coordinator

Workplace Coordinator

Workplace Coordinator

Workplace Coordinator

Workplace Coordinator

Workplace Coordinator

Workplace Coordinator

Workplace Coordinator

Our AI answers in your language