Workplace Assistant Job at Ampa - Legal & Professional Services (Lewes)

Workplace Assistant

This role is designed to provide exceptional administrative, document processing...

Location

United Kingdom , Milton Keynes

Salary:

Not provided

Ampa - Legal & Professional Services

Expiration Date

Until further notice

Requirements

Experience in a similar role within professional services
Strong IT proficiency, particularly in Microsoft Office and document management systems
Ability to manage workload efficiently, prioritising tasks effectively
Excellent organisational skills with a keen eye for detail
Effective communication skills, with the ability to build relationships at all levels
Adaptability and a proactive approach to problem-solving
Commitment to continuous improvement and the ability to adapt and innovate
Understanding of confidentiality and document security best practices

Job Responsibility

Copy, print, and scan documents as requested, ensuring clarity, accuracy, and appropriate finishing options
Transfer data to and from removable media, cloud-based solutions, and document and case management systems
Manage outgoing mail and inter-office mail using PPI, DMO, or a franking machine
Distribute incoming mail, inter-office correspondence, and couriered items
Conduct hand deliveries and collections to and from local sites
Retrieve and send files to and from offsite storage providers and carry out regular office file audits
Arrange outgoing couriers and special deliveries
Coordinate large-volume printing, scanning, and document finishing
Prepare lockers, keys, and access credentials for new starters and leavers
Ensure all displayed information in the office is current and relevant

What we offer

Agile working and offer a blended approach to where and how we work

Parttime

Workplace Assistant

This role is designed to provide exceptional administrative, document processing...

Location

United Kingdom , West Sussex

Salary:

Not provided

Ampa - Legal & Professional Services

Expiration Date

Until further notice

Requirements

Experience in a similar role within professional services
Strong IT proficiency, particularly in Microsoft Office and document management systems
Ability to manage workload efficiently, prioritising tasks effectively
Excellent organisational skills with a keen eye for detail
Effective communication skills, with the ability to build relationships at all levels
Adaptability and a proactive approach to problem-solving
Commitment to continuous improvement and the ability to adapt and innovate
Understanding of confidentiality and document security best practices

Job Responsibility

Copy, print, and scan documents as requested
Transfer data to and from removable media, cloud-based solutions, and document and case management systems
Manage outgoing mail and inter-office mail
Distribute incoming mail, inter-office correspondence, and couriered items
Conduct hand deliveries and collections to and from local sites
Retrieve and send files to and from offsite storage providers
Arrange outgoing couriers and special deliveries
Coordinate large-volume printing, scanning, and document finishing
Prepare lockers, keys, and access credentials for new starters and leavers
Ensure all displayed information in the office is current and relevant

What we offer

Agile working
Blended approach to where and how we work
Flexible working needs and preferences

Parttime

Workplace Experience Coordinator

The Workplace Coordinator & Executive Assistant plays a dual role, ensuring smoo...

Location

United Kingdom , London

Salary:

Not provided

Aptitude Software

Expiration Date

Until further notice

Requirements

Proven experience in office coordination, workplace management, or facilities administration
Experience providing PA support to senior executives, ideally at Board or SLT level in an international environment
Strong organisational and multitasking skills, proactive and able to prioritise effectively
Excellent communication skills, both written and verbal
High level of discretion, confidentiality, and professionalism
Strong proficiency in MS Office (Outlook, Excel, PowerPoint, Word), Teams, or equivalent digital workplace tools
Familiarity with health & safety standards and facilities management processes
Experience working in a corporate or professional services environment

Job Responsibility

Act as the first point of contact for all office-related inquiries and facilities issues
Oversee the smooth daily operation of the London office, including office supplies, stationery, equipment, and vendor/contractor management
Manage relationships with building management, cleaning, security, catering, and maintenance providers
Ensure health & safety compliance, fire safety procedures, and general office risk assessments
Maintain a welcoming, professional, and well-organized workplace environment
Coordinate and manage meeting rooms, ensuring they are set up with required technology, catering, and equipment
Arrange internal and external meetings, including Board and SLT sessions
Support planning and execution of internal events, Board visits, offsites, and town halls
Manage lunch bookings, restaurant reservations, and catering for meetings or executive events
Provide PA support to the CEO (and other executives as needed) including diary management, inbox management (where appropriate), and scheduling

What we offer

ShareSave scheme – ability to purchase company shares on preferential terms
Private healthcare
Income protection and group life insurance
Pension Scheme
Company Funded Health Cashplan
Employee Assistance Programme
Access to Private Dental Benefits
Flexible working options
Enhanced Family Friendly Leave for adoption, maternity and paternity
Bike 2 Work Scheme

Fulltime

Assistant Workplace Manager

The Assistant Workplace Manager is a collaborative supporter and member of the O...

Location

United States , Chicago

Salary:

60000.00 - 90000.00 USD / Year

JLL

Expiration Date

Until further notice

Requirements

Minimum of two years of facility management industry experience required
Strong understanding of workplace culture development, employee engagement metrics, and satisfaction measurement tools
Must have basic computer and mobile (Smartphone) skills for CMMS (Corrigo a plus), email, MS Office, TEAMS, Safety training, Sourcing, etc.
Strong organizational and management skills with customer service excellence mindset
Must be motivated and able to work without direct constant supervision
Excellent customer, computer, verbal, and written communication skills
Demonstrated ability to create positive experiences and build relationships with diverse stakeholders
Ability to multi-task and effectively organize responsibilities to achieve portfolio goals and objectives
Basic knowledge of building systems and technical skills (mechanical and electrical systems)
Must have strong Teamwork, Ethics, and Excellence (JLL core behaviors)

Job Responsibility

Work with Workplace Manager to oversee delivery of maintenance and repair services while ensuring minimal disruption to workplace experience
Ensure client satisfaction with delivery of Facility Management and Workplace Experience services and provide lead role in monitoring and increasing customer satisfaction
Create and issue all JLL vendor and contractor related purchase orders, including hospitality service providers
Assist in management of operating budget, including allocations for employee experience and amenity programs
Review and prioritize requests for work, considering impact on employee productivity and satisfaction
Determine activities required for completion of work orders and create WOs with focus on service excellence
Oversee daily work order review and follow up to ensure impeccable performance and superior customer experience
Coordinate maintenance schedules around employee events, meetings, and high-traffic periods to minimize workplace disruption
Assist Workplace Manager in meeting or exceeding Site KPIs with special attention to hospitality and experience metrics
Monitor SLAs monthly to identify potential off-track areas and plan corrective actions accordingly

What we offer

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay

Fulltime

FLEX Sr Program Specialist - Workplace Services

This is a FLEX position. Serves as one of the initial points of contact for HQ c...

Location

United States , Bethesda

Salary:

24.90 - 42.06 USD / Hour

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Bachelor’s degree from an accredited university, or High school diploma or GED
Minimum 1 year experience in the event management, food and beverage, or related professional area
Is proficient using Microsoft Excel, Word, Access, PowerPoint and Outlook computer programs

Job Responsibility

Serves as one of the initial points of contact for HQ campus related functions, HQ Tours, HQ Tour guide, Guest and Associate inquiries, and other functions as needed
Serves as a point of contact for all associate workplace inquiries and assistance, including routing to appropriate Workplace Services/Facilities teams
Supports and assists with coordination of service requests for the Workplace Janitorial, Operations and Corporate Security Teams
Interacts professionally with all clients, guests, and Workplace Services team daily
Works collaboratively with other Workplace Services specialists to complete daily tasks and event planning as needed
Provides support to Workplace Management leadership on tasks/projects as needed
Anticipate associates service needs, including asking questions to better understand their needs and watching/listening to guest preferences and acting on them whenever possible
Address associate service needs in a professional, positive, and timely manner
Assist other employees to ensure proper coverage and prompt associate service
Coordinate tasks and work with other departments to ensure that the department runs efficiently

What we offer

401(k) plan
stock purchase plan
discounts at Marriott properties
commuter benefits
employee assistance plan
childcare discounts
medical coverage
dental coverage
vision coverage
health care flexible spending account

Fulltime

Flex Sr Program Specialist - Workplace Services

This is a FLEX position. Serves as one of the initial points of contact for HQ c...

Location

United States , Bethesda

Salary:

24.90 - 42.06 USD / Hour

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

Bachelor’s degree from an accredited university, or High school diploma or GED
Minimum 1 year experience in the event management, food and beverage, or related professional area
Is proficient using Microsoft Excel, Word, Access, PowerPoint and Outlook computer programs

Job Responsibility

Serves as one of the initial points of contact for HQ campus related functions, HQ Tours, HQ Tour guide, Guest and Associate inquiries, and other functions as needed
Serves as a point of contact for all associate workplace inquiries and assistance, including routing to appropriate Workplace Services/Facilities teams
Supports and assists with coordination of service requests for the Workplace Janitorial, Operations and Corporate Security Teams
Interacts professionally with all clients, guests, and Workplace Services team daily
Works collaboratively with other Workplace Services specialists to complete daily tasks and event planning as needed
Provides support to Workplace Management leadership on tasks/projects as needed
Anticipate associates service needs, including asking questions to better understand their needs and watching/listening to guest preferences and acting on them whenever possible
Address associate service needs in a professional, positive, and timely manner
Assist other employees to ensure proper coverage and prompt associate service
Coordinate tasks and work with other departments to ensure that the department runs efficiently

What we offer

401(k) plan
stock purchase plan
discounts at Marriott properties
commuter benefits
employee assistance plan
childcare discounts
medical coverage
dental coverage
vision coverage
health care flexible spending account

Fulltime

Facilities Coordinator - Technical Lead

JLL empowers you to shape a brighter way. Our people at JLL are shaping the futu...

Location

Malaysia , Kuala Lumpur

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Assigned floor walk checking for L7, 8 & 12
Support FM/AFM to maintain and execute annual 52 weeks planner (PPM for both soft services and hard services)
Support SEA/ASPAC technical lead on site technical issues, trouble shooting and inspections
Manage Permit to Work (PTW) of all Workplace activities
Submit and manage building permits for deliveries or work requests, ensuring timely approval
Support FM/AFM on bp Risk Assessments and JLL initiated audits to ensure site complies to Global HSSE and Engineering standards
Coordination with vendors to obtain relevant documentation to ensure work compliance (i.e. PTW form, incoming staff list, certified personnel certification or license, and approval from engineering lead/HSSE lead and Site lead prior work commencement)
Safekeep all technical documents and PTW documents are kept and managed in an orderly manner
Ensure all documents are available for compliance audits purposes
Site operations management

Job Responsibility

Technical Support & Facility Management
Vendor Compliance Management
Site Compliance Management
Record Keeping & Documentation
Other tasks

Fulltime

Workplace Experience Coordinator

Appian is seeking a Workplace Experience Coordinator who will play a mission-cri...

Location

United States , McLean

Salary:

Not provided

Appian Corporation

Expiration Date

Until further notice

Requirements

2+ years of experience in workplace operations, executive assistance, hospitality management, or a relevant related position
Degree in Hospitality Management, Business Administration, or a related field preferred
Must be comfortable working from the McLean, VA headquarters 5 days a week

Job Responsibility

Office Operations: Serve as the primary point of contact for daily office operations, maintaining a professional and welcoming environment at our McLean HQ
Visitor Hospitality: Greet and direct visitors—including customers, partners, and job candidates—ensuring required protocols are met with a high level of hospitality
Logistics & Deliveries: Manage incoming/outgoing mail and deliveries, including shipping labels and package distribution
Vendor Coordination: Assist with facility management tasks and coordinate with external vendors to ensure office standards are maintained
Executive Assistance: Provide high-level support which may include travel bookings, complex scheduling, and expense reporting for department leadership
Strategic Projects: Assist with inter-departmental administrative projects as assigned, contributing to broader team goals and organizational efficiency
Meeting & Event Planning: Design, coordinate, and execute internal events and workplace gatherings. This includes vendor sourcing, site selection, and managing food and beverage (F&B) logistics
Travel Management: Support the corporate travel platform, helping to integrate ethical travel standards and assisting employees with travel initiatives that support global business strategies
Experience Design: Use a design-thinking approach to model event flows, ensuring every workplace gathering is impactful, inclusive, and aligns with Appian’s culture
Department Homepages: Maintain and update department internal homepages, ensuring information is current, accessible, and engaging

What we offer

health coverage
Employee Assistance Program (EAP) with free mental health support
life and disability insurance
an Employee Stock Purchase Program (ESPP)
a retirement/pension plan
wellness dollars
tuition reimbursement
family-forming benefits

Fulltime

Workplace Assistant

Ampa - Legal & Professional Services

Location:
United Kingdom , Lewes

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
March 26, 2026

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Location:United Kingdom , Lewes

Category:Office Administration

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Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:March 26, 2026

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Location:
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Contract Type:
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Job Posted:
March 26, 2026