Workplace Assistant Jobs

Ampa - Legal & Professional Services

Location:
United Kingdom, West Sussex

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

This role is designed to provide exceptional administrative, document processing, facilities management, and client support services to ensure the smooth and efficient operation of the workplace.

Job Responsibility:

Copy, print, and scan documents as requested
Transfer data to and from removable media, cloud-based solutions, and document and case management systems
Manage outgoing mail and inter-office mail
Distribute incoming mail, inter-office correspondence, and couriered items
Conduct hand deliveries and collections to and from local sites
Retrieve and send files to and from offsite storage providers
Arrange outgoing couriers and special deliveries
Coordinate large-volume printing, scanning, and document finishing
Prepare lockers, keys, and access credentials for new starters and leavers
Ensure all displayed information in the office is current and relevant
Assist with the supervision of external contractors and building management teams
Support facilities-related activities, including fire warden and first aid duties
Report equipment and furniture that require fixing or replacement
Implement environmental policies including maintaining recycling areas
Identify and report health & safety, cleaning, or general maintenance issues
Maintain good housekeeping standards throughout the office
Welcome and assist visitors and colleagues
Communicate with clients in person or by phone regarding bookings and requirements
Set up, maintain, and clear meeting rooms
Manage meeting room and car park bookings
Arrange IT support and set up technical equipment for meetings and events
Assist with planning and executing internal events
Maintain clean and well-stocked refreshment areas
Undertake ad hoc duties as required
Provide flexible cover at other locations as needed

Requirements:

Experience in a similar role within professional services
Strong IT proficiency, particularly in Microsoft Office and document management systems
Ability to manage workload efficiently, prioritising tasks effectively
Excellent organisational skills with a keen eye for detail
Effective communication skills, with the ability to build relationships at all levels
Adaptability and a proactive approach to problem-solving
Commitment to continuous improvement and the ability to adapt and innovate
Understanding of confidentiality and document security best practices

What we offer:

Agile working
Blended approach to where and how we work
Flexible working needs and preferences

Additional Information:

Job Posted:
December 06, 2025

Employment Type:

Parttime

Work Type:

On-site work

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