Workplace Assistant Job at Ampa - Legal & Professional Services (Birmingham)

Workplace Assistant

We're currently recruiting a dedicated Facilities Assistant to help ensure the s...

Location

United Kingdom , Watford

Salary:

14.23 GBP / Hour

14forty

Expiration Date

Until further notice

Requirements

Previous experience within a similar role
Adaptable and easily embrace changing priorities
Brilliant communicator and easily build relationships
Strive for excellence in an eager and motivated manner
Take initiative and make decisions that are right for our customers
Possess the ability to work under pressure
Demonstrate exceptional timekeeping and reliability

Job Responsibility

Undertaking minor repairs and maintenance tasks
Responsible for ensuring the exterior of the site is in a clean, tidy and reasonable state of repair, inclusive of general external maintenance tasks
Assisting the facilities team with the control of contractor's process, inclusive of ensuring contractors are signed in correctly, and signed out, and that everyone is adhering to site policies and rules
Responsible for opening and/or closing the building where required
Representing Compass Group UK&I and maintaining a positive brand image
Complying with Health & Safety regulations

Fulltime

Workplace Assistant

Be the heartbeat of our workplace experience! You’ll create a seamless, welcomin...

Location

United Kingdom , East Grinstead

Salary:

Not provided

Ampa - Legal & Professional Services

Expiration Date

Until further notice

Requirements

Experience in a similar workplace or client-facing role (ideally in professional services)
Confident using Microsoft Office and digital workplace tools
Strong organisation skills and a proactive, solutions-focused mindset
Ability to manage multiple tasks efficiently and professionally
Excellent communication skills and relationship-building ability
Professional and well-presented, representing the Ampa brand
Passionate about delivering excellent client experiences
Quick to learn, adaptable, and keen to improve processes
Reliable, punctual, and able to take initiative
A positive team player who takes pride in making a difference

Job Responsibility

Warmly welcome clients and colleagues, creating an exceptional first impression
Follow visitor management processes and liaise with building reception as required
Set up meeting rooms with layouts, technology, and refreshments
Ensure client and collaborative spaces are tidy, fully stocked, and presentable
Support office logistics, equipment setups, minor moves, and stock management
Maintain high standards of housekeeping, recycling, and environmental practices
Report maintenance, H&S, or facilities issues promptly
Manage meeting room and car park bookings
Handle mail, couriers, printing, scanning, and document finishing
Assist with events, inductions, and new starter onboarding

What we offer

Agile working
Blended approach to where and how we work
Flexibility
Access to multi-brand experiences, diverse expertise, modern tech
Award-winning development
Empowered working
Genuine flexibility

Fulltime

Workplace Assistant

Be the heartbeat of our workplace experience! You’ll create a seamless, welcomin...

Location

United Kingdom , Lewes

Salary:

Not provided

Ampa - Legal & Professional Services

Expiration Date

Until further notice

Requirements

Experience in a similar workplace or client-facing role (ideally in professional services)
Confident using Microsoft Office and digital workplace tools
Strong organisation skills and a proactive, solutions-focused mindset
Ability to manage multiple tasks efficiently and professionally
Excellent communication skills and relationship-building ability

Job Responsibility

Warmly welcome clients and colleagues, creating an exceptional first impression
Follow visitor management processes and liaise with building reception as required
Set up meeting rooms with layouts, technology, and refreshments
Ensure client and collaborative spaces are tidy, fully stocked, and presentable
Support office logistics, equipment setups, minor moves, and stock management
Maintain high standards of housekeeping, recycling, and environmental practices
Report maintenance, H&S, or facilities issues promptly
Manage meeting room and car park bookings
Handle mail, couriers, printing, scanning, and document finishing
Assist with events, inductions, and new starter onboarding

What we offer

Agile working
Blended approach to where and how we work
Flexibility
Access to multi-brand experiences, diverse expertise, modern tech
Award-winning development

Fulltime

Workplace Assistant

The Key feature of this role is to provide exceptional client experiences and su...

Location

United Kingdom , Eastbourne

Salary:

Not provided

Ampa - Legal & Professional Services

Expiration Date

Until further notice

Requirements

Experience of working in a similar role within professional services
Flexibility with working hours is essential in order to meet the needs of the business
Excellent IT skills and ability to use Microsoft Office products and other systems which support efficient operations of the team
Ability to work well under pressure to meet deadlines, whist remaining calm and professional
Exceptional organisation skills
Effective communicator with the ability to build and maintain relationships at all levels
An attitude of ‘continuous improvement’ and an ability to flex and pivot in order to always strive for better
Good attention to detail

Job Responsibility

Meeting and greeting visitors and colleagues into the client space, creating an exceptional first impression
Following the visitor management process and ensuring we meet all the requirements necessary
Liaising with the building reception team as and where relevant
Ensure the meeting rooms, the reception area and collaboration spaces are presentable throughout the day/evening
Assist with the moving and organisation of office equipment and meeting room furniture as and when required
Organising and serving catering and refreshments to clients in our collaborative spaces and meeting rooms
Ensuring the refreshment areas in the client and collaborative space is kept well stocked, clean and tidy at all times
Follow procedures to ensure coffee machines are well maintained, carrying out daily stock ups and weekly deep cleaning. Setting up and clearing down meeting rooms, including furniture layout changes and any additional equipment required
Ensure meeting rooms and office resource areas are stocked up with the correct stationary
Setting up the required equipment in the meeting rooms i.e., MS Teams or other technical requirements

What we offer

Agile working and offer a blended approach to where and how we work
Genuine flexibility
Award-winning development

Fulltime

Workplace Assistant

The Key feature of this role is to provide exceptional client experiences and su...

Location

United Kingdom , Brighton; Lewes

Salary:

Not provided

Ampa - Legal & Professional Services

Expiration Date

Until further notice

Requirements

Experience of working in a similar role within professional services
Flexibility with working hours is essential
Excellent IT skills and ability to use Microsoft Office products and other systems
Ability to work well under pressure to meet deadlines
Exceptional organisation skills
Effective communicator with the ability to build and maintain relationships at all levels
An attitude of ‘continuous improvement’
Good attention to detail
Professional presentation of self
Passionate about exceptional client experience

Job Responsibility

Meeting and greeting visitors and colleagues
Following the visitor management process
Liaising with the building reception team
Ensure the meeting rooms, reception area and collaboration spaces are presentable
Assist with the moving and organisation of office equipment and meeting room furniture
Organising and serving catering and refreshments to clients
Ensuring refreshment areas are kept well stocked, clean and tidy
Follow procedures to ensure coffee machines are well maintained
Setting up and clearing down meeting rooms
Ensure meeting rooms and office resource areas are stocked with correct stationary

What we offer

Agile working
Blended approach to where and how we work
Flexible working
Access to multi-brand experiences, diverse expertise, modern tech
Award-winning development

Fulltime

Workplace Assistant

This role is designed to provide exceptional administrative, document processing...

Location

United Kingdom , Milton Keynes

Salary:

Not provided

Ampa - Legal & Professional Services

Expiration Date

Until further notice

Requirements

Experience in a similar role within professional services
Strong IT proficiency, particularly in Microsoft Office and document management systems
Ability to manage workload efficiently, prioritising tasks effectively
Excellent organisational skills with a keen eye for detail
Effective communication skills, with the ability to build relationships at all levels
Adaptability and a proactive approach to problem-solving
Commitment to continuous improvement and the ability to adapt and innovate
Understanding of confidentiality and document security best practices

Job Responsibility

Copy, print, and scan documents as requested, ensuring clarity, accuracy, and appropriate finishing options
Transfer data to and from removable media, cloud-based solutions, and document and case management systems
Manage outgoing mail and inter-office mail using PPI, DMO, or a franking machine
Distribute incoming mail, inter-office correspondence, and couriered items
Conduct hand deliveries and collections to and from local sites
Retrieve and send files to and from offsite storage providers and carry out regular office file audits
Arrange outgoing couriers and special deliveries
Coordinate large-volume printing, scanning, and document finishing
Prepare lockers, keys, and access credentials for new starters and leavers
Ensure all displayed information in the office is current and relevant

What we offer

Agile working and offer a blended approach to where and how we work

Parttime

Workplace Assistant

This role is designed to provide exceptional administrative, document processing...

Location

United Kingdom , West Sussex

Salary:

Not provided

Ampa - Legal & Professional Services

Expiration Date

Until further notice

Requirements

Experience in a similar role within professional services
Strong IT proficiency, particularly in Microsoft Office and document management systems
Ability to manage workload efficiently, prioritising tasks effectively
Excellent organisational skills with a keen eye for detail
Effective communication skills, with the ability to build relationships at all levels
Adaptability and a proactive approach to problem-solving
Commitment to continuous improvement and the ability to adapt and innovate
Understanding of confidentiality and document security best practices

Job Responsibility

Copy, print, and scan documents as requested
Transfer data to and from removable media, cloud-based solutions, and document and case management systems
Manage outgoing mail and inter-office mail
Distribute incoming mail, inter-office correspondence, and couriered items
Conduct hand deliveries and collections to and from local sites
Retrieve and send files to and from offsite storage providers
Arrange outgoing couriers and special deliveries
Coordinate large-volume printing, scanning, and document finishing
Prepare lockers, keys, and access credentials for new starters and leavers
Ensure all displayed information in the office is current and relevant

What we offer

Agile working
Blended approach to where and how we work
Flexible working needs and preferences

Parttime

Assistant Workplace Manager

The Assistant Workplace Manager is a collaborative supporter and member of the O...

Location

United States , Chicago

Salary:

60000.00 - 90000.00 USD / Year

JLL

Expiration Date

Until further notice

Requirements

Minimum of two years of facility management industry experience required
Strong understanding of workplace culture development, employee engagement metrics, and satisfaction measurement tools
Must have basic computer and mobile (Smartphone) skills for CMMS (Corrigo a plus), email, MS Office, TEAMS, Safety training, Sourcing, etc.
Strong organizational and management skills with customer service excellence mindset
Must be motivated and able to work without direct constant supervision
Excellent customer, computer, verbal, and written communication skills
Demonstrated ability to create positive experiences and build relationships with diverse stakeholders
Ability to multi-task and effectively organize responsibilities to achieve portfolio goals and objectives
Basic knowledge of building systems and technical skills (mechanical and electrical systems)
Must have strong Teamwork, Ethics, and Excellence (JLL core behaviors)

Job Responsibility

Work with Workplace Manager to oversee delivery of maintenance and repair services while ensuring minimal disruption to workplace experience
Ensure client satisfaction with delivery of Facility Management and Workplace Experience services and provide lead role in monitoring and increasing customer satisfaction
Create and issue all JLL vendor and contractor related purchase orders, including hospitality service providers
Assist in management of operating budget, including allocations for employee experience and amenity programs
Review and prioritize requests for work, considering impact on employee productivity and satisfaction
Determine activities required for completion of work orders and create WOs with focus on service excellence
Oversee daily work order review and follow up to ensure impeccable performance and superior customer experience
Coordinate maintenance schedules around employee events, meetings, and high-traffic periods to minimize workplace disruption
Assist Workplace Manager in meeting or exceeding Site KPIs with special attention to hospitality and experience metrics
Monitor SLAs monthly to identify potential off-track areas and plan corrective actions accordingly

What we offer

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay

Fulltime

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