Workplace and Facilities Coordinator Job at 14forty (London)

People and Workplace Coordinator

The People & Workplace Coordinator is the heartbeat of our Bangalore office. Ble...

Location

India , Bengaluru

Salary:

Not provided

Bark

Expiration Date

Until further notice

Requirements

2 to 3 years of proven experience in Workplace Operations, Office Management, Employee Experience, HR Administration, or a similar analogous role
Bachelor's degree in Human Resources, Business Administration, Hospitality, or a related field (or equivalent practical experience)
Demonstrated experience in negotiating with and managing local vendors (specifically for food, beverages, and event supplies)
Prior experience organizing corporate events, team off-sites, or company socials from conception to execution
Comfortable using modern workplace tools such as Google Workspace (Docs, Sheets, Calendar), Slack, HRIS systems (e.g., Hi Bob, Workday), and basic expense management software
Highly Empathetic & Approachable
Exceptional Organizer
Proactive Problem Solver
Adaptable & Resilient
Stellar Communicator

Job Responsibility

Facility Liaison: Act as the primary point of contact between Bark.com and the managed office provider (e.g., WeWork, Awfis). Ensure service Level Agreements (SLAs) regarding cleaning and maintenance are met
Office Management: Oversee day-to-day office operations, ensuring the workspace is organized, welcoming, and conducive to productivity. Manage desk allocations and seating plans
Snack & Vendor Management: Take full ownership of procuring and providing a diverse, high-quality selection of snacks and beverages for the team. Manage vendor relationships, track inventory, and handle the monthly pantry budget
Cab & Security Escort Service Management: Oversee day-to-day allocation and Cabs and Security Escorts for employees working in different shift hours. Also, coordinate and help process relevant invoices and attendance check and tracker maintenance
Health & Safety: Ensure the workspace complies with basic health and safety standards, communicating any building-wide policies to the Bark.com team
Employee Engagement: Lead the planning, coordination, and execution of Bark.com's quarterly all-site socials, alongside smaller ad-hoc team-building activities, birthdays, and work anniversaries
Onboarding & Offboarding: Assist the global HR/People team with ground-level logistics for new hires. Prepare workstations, distribute company swag, conduct office tours, and ensure a seamless day-one experience
First-Line Support: Act as the friendly first point of contact for employee queries regarding office facilities, basic HR policies, and general day-to-day operations
Swag & Equipment Tracking: Maintain inventory for company merchandise, welcome kits, and basic IT peripherals, distributing them as needed

What we offer

India office located in CBD Bangalore
Insurances - Family Floater Mediclaim, Employee Personal Accident and Employee Term Life
Personal annual L&D Budgets to spend on your development
Assistance for Gym membership for all employees
Fully stocked snacks in pantry, Monthly team lunches, Quarterly All-site Socials
Being at the forefront of an industry with new and exciting problems to solve

Fulltime

Workplace Facilities Coordinator

We’re looking for a proactive and customer-focused Workplace Facilities Coordina...

Location

United Kingdom , London

Salary:

30000.00 - 35000.00 GBP / Year

paretofm

Expiration Date

Until further notice

Requirements

Experience in facilities, workplace, hospitality, events or customer service environments
Strong communication and organisational skills
A proactive, “can-do” attitude with a willingness to get stuck in
Ability to work both independently and as part of a team
Comfortable in a fast-paced, dynamic environment
Confident using Google Workspace (Docs, Sheets, Calendar, Drive) or similar systems

Job Responsibility

Setting up and reconfiguring office and agile working spaces (including furniture moves and builds)
Managing meeting rooms, AV support and workplace equipment
Handling day-to-day employee and guest requests, ensuring a high level of service
Carrying out regular workplace audits and resolving issues
Coordinating with internal teams and external suppliers
Supporting events and out-of-hours requirements (TOIL provided)
Acting as a First Aider / Fire Warden (training provided if needed)
Logging incidents, near misses and supporting health & safety processes
Supporting the Regional Workplace Manager and acting as deputy when required
Stepping into other facilities roles when needed to maintain service levels

What we offer

Work in a high-quality, professional workplace environment
Be part of a supportive and collaborative team
A genuinely varied role with real ownership
Opportunity to develop your career in facilities and workplace services

Fulltime

Operations and Workplace Coordinator

We're seeking a highly organized and proactive Operations and Workplace Coordina...

Location

Spain , Valencia; Madrid; Barcelona

Salary:

Not provided

Maisa

Expiration Date

Until further notice

Requirements

3-5 years of experience in operations, executive assistant, workplace management or administrative roles
Strong organizational abilities with meticulous attention to detail
Excellent written and verbal communication skills (English & Spanish)
Demonstrated ability to build relationships and collaborate effectively across functions
Proven track record of getting things done through influence rather than formal authority
Experience coordinating with external service providers and vendors
Proficiency with productivity tools (Google Workspace, Microsoft Office, etc.)
Strong problem-solving skills and ability to work independently
High level of discretion when handling confidential information
Proactive mindset with ability to anticipate needs and take initiative

Job Responsibility

HR and People Operations Support - maintaining employee records, payroll processing, recruitment administration, coordinating HR service providers and helping to implement processes and policies
Finance Operations Support - Coordinate invoice processing, vendor payments, expense management, and support monthly financial closing. Track and reconcile expenses, process reimbursements, and maintain financial records. Support operational KPI tracking, data collection, and prepare reports. Assist with tracking and maintaining operational budgets across all functions. Maintain dashboards for spend tracking, vendor performance, and operational metrics
Workplace Operations Management - Manage daily workplace operations, including office facilities, CoWorking spaces, equipment, supplies, and remote work. Coordinate office maintenance, resolve facilities issues, and organize company meetings, events, travel, and office inventory
Vendor Management and Budget Management - Serve as the key contact for operational vendors and service providers, tracking contract renewals, spend, invoicing and driving value and cost efficiency
Process Development and (IT) Systems Management - Create and improve operational processes, implement and administer operational systems, coordinate internal IT management, and liaise with IT service providers to ensure compliance
Compliance and Legal Support - Support legal and regulatory compliance workstreams, coordinate with external legal counsel, maintain legal documents, ensure workplace compliance, and track compliance deadlines

What we offer

Opportunity to play a crucial operational role in a cutting-edge AI company
Flat organization focused on impact rather than hierarchy
Collaborative work environment with experienced professionals
Competitive compensation package
Flexible work arrangements
Growth opportunities in an expanding organization

Fulltime

Facilities Administrator and Workplace Ambassador

JLL is seeking experienced Facilities Administrators and Workplace Ambassadors f...

Location

Australia , Sydney

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Proficient in English and communications via telephone, email and Microsoft suite of products
Experience in property/facilities/project management related fields
Experience in receptionist roles and able to provide support on short term basis
Demonstrated knowledge of technical services
Ability to deal with a variety of complex issues concurrently, within tight operational deadlines
High numerical skills with the ability to manage details and develop systems for contract financial management
Advanced skills in Excel
Sound computer skills including Microsoft suite Microsoft Word, Access and PowerPoint etc
Analytical and/or financial experience
Experience in PPM systems

Job Responsibility

Provide superior customer service to meet on-site client expectations
Provide vendor management support by ensuring subcontractors perform to the required standards (including inspection of vendors' works)
Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
Provide support for conferences by coordinating conference room booking and preparing conference rooms for meetings, including ordering catering as required
Perform weekly consumables order
receive and store as required
and provide receipts to PFM for records
Oversee site cleanliness and provide direction to cleaning staff to ensure spaces are kept clean and tidy
Organise specialty cleaning as required
Provide administrative support to Contract Administrator as required to ensure staff obtain and maintain security clearances

Parttime

Guest and Workplace Experience Reception Coordinator

The Guest and Workplace Experience Reception Coordinator will work with on site ...

Location

France , Paris

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Proficient in both French and English
Prior relevant experience in hospitality, facility / property management, operations and/or knowledge of commercial real estate
Exceptional customer service skills and professionalism with a passion for hospitality
Keen to develop within the workplace
Work collaboratively as part of a team
Adept at multitasking and can manage multiple projects effectively in a fast-paced environment
Keep up to date with industry trends and have direct experience or an interest in facilities management and customer service
Open and have good communication skills
Strive for excellence
Proficient with Word and excel and have a keen interest in technology

Job Responsibility

Manage all Client employee enquiries across the campus relating to Guest and Workplace Experience Services
Deliver the primary goal of positively impacting the care and comfort of Client employees and guests
Execute Reception/Guest/Mailroom services in line with agreed SLA’s and operating procedures
Line management of direct reports, supporting role performance and coordination of schedules and tasks
Provide cover to Guest and Workplace Experience Services roles when needed
Conduct routine walkthroughs and assessments of the soft services delivery
Support data collection, analysis and reporting in alignment with the Clients’ goals and objectives
Work collaboratively with the account team to deliver all services with a focus on end user experience
Assist with third party vendor relationships and service partners
Build and maintain relationships with Client employees and guests

Fulltime

New

Sr Facilities Coordinator

We are looking for a Sr. Facilities Coordinator to help create an organized, wel...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in facilities coordination, office operations, workplace support, or a similar role
Ability to balance front desk responsibilities with hands-on facilities and administrative tasks in an on-site office environment
Strong organizational skills and close attention to detail when managing supplies, shipments, schedules, and shared spaces
Comfortable lifting and moving packages, preparing larger shipments, and assisting with freight or delivery coordination
Experience working with vendors, building management, or service providers to address maintenance and workplace needs
Familiarity with tools or systems such as CMMS, conference room coordination platforms, Computerized Maintenance Management Systems, or Kronos Timekeeping System
Clear communication skills and a team-oriented approach with a willingness to assist wherever needed
Ability to work on site five days per week with flexibility to support occasional events or office activities outside standard hours

Job Responsibility

Manage reception coverage by greeting visitors, handling deliveries, and providing day-to-day front desk support for the office
Keep workplace operations running efficiently by monitoring shared spaces, replenishing supplies, and responding to routine employee requests
Coordinate incoming and outgoing shipments, including courier arrangements, FedEx preparation, package tracking, and support for larger freight deliveries
Assist with workstation and onboarding setup to ensure new employees have the equipment and space they need on their first day
Perform regular walkthroughs to identify cleanliness, safety, or maintenance concerns and escalate issues to building management or service providers when needed
Support minor facilities troubleshooting and work with vendors, IT partners, or property management to resolve operational issues beyond basic repairs
Help maintain kitchens, conference rooms, bathrooms, and other common areas through light cleaning, organization, and dishwasher support as needed
Contribute to office events and internal gatherings by assisting with room setup, catering coordination, and on-site logistics
Maintain accurate records related to maintenance activity, supply inventory, shipments, work orders, and vendor services
Provide support for office moves, furniture setup, waste coordination, and space adjustments to meet changing workplace needs

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Facilities Coordinator

The Facilities Coordinator supports the day-to-day operations of a company’s fac...

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate’s or bachelor’s degree preferred
1+ years of facilities, office administration, workplace operations, or related experience
Strong organizational and communication skills
Ability to manage multiple tasks and prioritize effectively
Proficiency with Microsoft Office and facility/work order systems
Customer service mindset and problem-solving ability
Knowledge of basic building operations and vendor coordination preferred

Job Responsibility

Coordinate daily facility operations across office or building locations
Submit and track maintenance and repair requests
Serve as a point of contact for building management, vendors, and service providers
Monitor office space, equipment, and common areas to ensure they are well maintained
Assist with office moves, workstation setups, and space planning
Manage inventory and ordering of office, kitchen, and facility supplies
Support health, safety, and security procedures and compliance requirements
Maintain records related to maintenance, service contracts, inspections, and facility requests
Help coordinate preventative maintenance schedules
Respond to employee facility-related questions and service requests

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Facilities Coordinator

We are seeking a proactive and organised Facilities Coordinator (Part-Time) to j...

Location

Australia , Burwood

Salary:

Not provided

Clough

Expiration Date

Until further notice

Requirements

Previous experience in an office administration, office coordination, reception or similar support role
Strong organisational skills with the ability to manage multiple priorities and deadlines
Professional presentation and excellent customer service skills
Strong written and verbal communication skills
High attention to detail and strong problem-solving abilities
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel and PowerPoint
Ability to work independently while contributing positively to a team environment
Experience maintaining records, filing systems and administrative processes
A flexible, proactive and hands-on approach to work
Current driver's licence essential

Job Responsibility

Act as the first point of contact for visitors, contractors and stakeholders, ensuring a professional and welcoming office environment
Support the Facilities Manager and wider project team with day-to-day office administration and coordination activities
Coordinate meeting rooms, catering, project events and functions, including room bookings, equipment setup and attendee communications
Maintain office supplies, stationery, kitchen stock and workplace amenities
Coordinate maintenance and basic troubleshooting of office equipment, including printers, photocopiers and workplace systems
Assist with the preparation, formatting and distribution of reports, presentations, correspondence and project documentation
Maintain filing systems, records and electronic directories to ensure accurate document management
Support procurement, collection and distribution of office and project supplies
Undertake general operational and logistical support tasks, including collection and delivery of supplies, catering, materials and equipment between offices and sites as required
Attend external suppliers and stores to collect office, site or event-related items where required

What we offer

Flexible part-time arrangement (3 days per week)
Opportunity to work on Victoria's largest infrastructure project
A collaborative and supportive team culture
Exposure to a diverse range of project functions and stakeholders
Career development opportunities within a major international joint venture

Parttime

Select Country

Workplace and Facilities Coordinator

Job Description

Job Responsibility

Requirements

What we offer

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