Workplace and Facilities Coordinator Job at 14forty (London)

Workplace Experience Coordinator

The Workplace Coordinator & Executive Assistant plays a dual role, ensuring smoo...

Location

United Kingdom , London

Salary:

Not provided

Aptitude Software

Expiration Date

Until further notice

Requirements

Proven experience in office coordination, workplace management, or facilities administration
Experience providing PA support to senior executives, ideally at Board or SLT level in an international environment
Strong organisational and multitasking skills, proactive and able to prioritise effectively
Excellent communication skills, both written and verbal
High level of discretion, confidentiality, and professionalism
Strong proficiency in MS Office (Outlook, Excel, PowerPoint, Word), Teams, or equivalent digital workplace tools
Familiarity with health & safety standards and facilities management processes
Experience working in a corporate or professional services environment

Job Responsibility

Act as the first point of contact for all office-related inquiries and facilities issues
Oversee the smooth daily operation of the London office, including office supplies, stationery, equipment, and vendor/contractor management
Manage relationships with building management, cleaning, security, catering, and maintenance providers
Ensure health & safety compliance, fire safety procedures, and general office risk assessments
Maintain a welcoming, professional, and well-organized workplace environment
Coordinate and manage meeting rooms, ensuring they are set up with required technology, catering, and equipment
Arrange internal and external meetings, including Board and SLT sessions
Support planning and execution of internal events, Board visits, offsites, and town halls
Manage lunch bookings, restaurant reservations, and catering for meetings or executive events
Provide PA support to the CEO (and other executives as needed) including diary management, inbox management (where appropriate), and scheduling

What we offer

ShareSave scheme – ability to purchase company shares on preferential terms
Private healthcare
Income protection and group life insurance
Pension Scheme
Company Funded Health Cashplan
Employee Assistance Programme
Access to Private Dental Benefits
Flexible working options
Enhanced Family Friendly Leave for adoption, maternity and paternity
Bike 2 Work Scheme

Fulltime

Workplace Coordinator

As our Workplace Coordinator, you will play a key role in ensuring our office ru...

Location

United Kingdom , Brentford

Salary:

13.85 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

organisational Skills: Exceptional ability to manage time and prioritise tasks effectively
Communication Skills: Strong verbal and written communication skills to engage with staff and vendors professionally
Problem-Solving Attitude: A knack for troubleshooting and finding solutions to workplace challenges
Team Spirit: A friendly and approachable demeanour to foster a positive office culture
Tech-Savvy: Comfortable using various office software and tools to streamline processes

Job Responsibility

Office Management: Oversee daily operations, ensuring a clean, safe, and welcoming environment for all employees
Event Coordination: Plan and organise team events, meetings, and activities that foster collaboration and engagement
Facility Support: Liaise with vendors and service providers to ensure the office facilities are well-maintained and fully functional
Communication Hub: Serve as the go-to person for all workplace-related inquiries and support staff with their needs
Resource Management: Help with inventory management, ordering supplies, and ensuring all necessary equipment is available

Fulltime

Workplace Coordinator

To work as a member of the Facilities team to ensure efficient, effective and pr...

Location

United Kingdom , Chiswick

Salary:

13.85 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Professional when dealing with clients
Ability to communicate effectively in a variety of written and verbal formats
Working accurately, under pressure, to tight deadlines with the ability to remain calm
Basic IT skills - Word Processing, Spreadsheets, Databases, Email and Web

Job Responsibility

Receiving, sorting and distributing incoming and outgoing mail & courier items
Dealing with enquiries from the client, both face to face and on the telephone
Wide range of facilities tasks, building management checks, reporting faults
Hospitality, visitor management (to include making refreshments), porterage/meeting room setup
Booking and receipt of courier items
Processing client orders on their supplier systems
Any other duties as required by the Workplace Manager & Workplace Team Leader or Client

What we offer

Employed directly with Office Angels
Access to discount vouchers with many high street brands
Eye care vouchers
Weekly pay
Pension scheme option (with employer contributions)
28 days paid annual leave (Based on a weekly accrual)

Fulltime

Workplace Solutions Coordinator

Are you someone who’s proactive, a great team player and do you have a good eye ...

Location

United Kingdom , London

Salary:

29118.00 GBP / Year

Abri

Expiration Date

Until further notice

Requirements

Proactive
Great team player
Good eye for detail
Proven customer service abilities
Positive, proactive nature
Previous experience in a similar role advantageous
Confidence and assertiveness
Excellent people skills
Enthusiasm
Can-do attitude

Job Responsibility

Support our workplaces in our London office
Ensure colleagues have a great place to work
Keep the environment and aesthetics of our corporate buildings to a high standard
Ensure we're meeting regulatory and legal standards in terms of compliance and building safety
Engage with our colleagues, providing a great service
Manage difficult conversations
Resolve any issues relating to the working environment
Build relationships with suppliers and contractors
Take responsibility for managing some of the contracts
Continuously look to make sure our colleague journeys are great

What we offer

28 days holiday + the opportunity to buy and sell holiday
Generous pension scheme with contributions up to 10%
Money off tons of high street and online retailers
Life assurance of 5x your annual salary
Generous parental and family leave
Health and wellbeing packages
Electric car scheme
Personal development opportunities
Colleague recognition scheme
Flexible working

Fulltime

Operations and Workplace Coordinator

We're seeking a highly organized and proactive Operations and Workplace Coordina...

Location

Spain , Valencia; Madrid; Barcelona

Salary:

Not provided

Maisa

Expiration Date

Until further notice

Requirements

3-5 years of experience in operations, executive assistant, workplace management or administrative roles
Strong organizational abilities with meticulous attention to detail
Excellent written and verbal communication skills (English & Spanish)
Demonstrated ability to build relationships and collaborate effectively across functions
Proven track record of getting things done through influence rather than formal authority
Experience coordinating with external service providers and vendors
Proficiency with productivity tools (Google Workspace, Microsoft Office, etc.)
Strong problem-solving skills and ability to work independently
High level of discretion when handling confidential information
Proactive mindset with ability to anticipate needs and take initiative

Job Responsibility

HR and People Operations Support - maintaining employee records, payroll processing, recruitment administration, coordinating HR service providers and helping to implement processes and policies
Finance Operations Support - Coordinate invoice processing, vendor payments, expense management, and support monthly financial closing. Track and reconcile expenses, process reimbursements, and maintain financial records. Support operational KPI tracking, data collection, and prepare reports. Assist with tracking and maintaining operational budgets across all functions. Maintain dashboards for spend tracking, vendor performance, and operational metrics
Workplace Operations Management - Manage daily workplace operations, including office facilities, CoWorking spaces, equipment, supplies, and remote work. Coordinate office maintenance, resolve facilities issues, and organize company meetings, events, travel, and office inventory
Vendor Management and Budget Management - Serve as the key contact for operational vendors and service providers, tracking contract renewals, spend, invoicing and driving value and cost efficiency
Process Development and (IT) Systems Management - Create and improve operational processes, implement and administer operational systems, coordinate internal IT management, and liaise with IT service providers to ensure compliance
Compliance and Legal Support - Support legal and regulatory compliance workstreams, coordinate with external legal counsel, maintain legal documents, ensure workplace compliance, and track compliance deadlines

What we offer

Opportunity to play a crucial operational role in a cutting-edge AI company
Flat organization focused on impact rather than hierarchy
Collaborative work environment with experienced professionals
Competitive compensation package
Flexible work arrangements
Growth opportunities in an expanding organization

Fulltime

Workplace Experience Coordinator

As our US Workplace Experience Coordinator (WXC), you’ll play a key role in Aken...

Location

United States , Boston

Salary:

65000.00 - 70000.00 USD / Year

Akeneo

Expiration Date

Until further notice

Requirements

1+ years of experience in office/workplace operations, hospitality, facilities, flexspace or employee experience
Warm, proactive and willing to roll up your sleeves to get things done
Reliable, organised and able to juggle multiple tasks with good attention to detail
Strong communication skills - in person, in writing and across tools like Slack
A team player who builds trust through helpfulness, consistency and good judgement
Comfortable working autonomously day-to-day with guidance from a remote manager
Growth-minded, adaptable and eager to learn

Job Responsibility

Office Operations: Be a warm, consistent presence in the office and ensure a positive day-to-day experience for employees and visitors
Own the smooth running of daily operations, including making office rounds and ensuring the space looks its best
Liaise with local vendors and service providers (cleaning, maintenance, security, building management)
Assist with the coordination of internal meetings and events, including logistics
Administration & Communications: Share key workplace updates and maintain a digital presence across Slack channels
Handle in-person, email and Slack queries with professionalism and warmth
Support new hire onboarding to ensure a smooth arrival experience
Coordinate office resources such as supplies, snacks, equipment and furniture
Process and monitor office-related invoices and expenses
Support US employees navigating our corporate travel platform

What we offer

Work-Life Balance: 25 days of annual leave with flexible working hours
Option to Work from Anywhere for up to 30 days per year
Home Office & Commuting Allowance: $600 budget to enhance your home office
$80 monthly sustainable transportation allowance
Generous Parental Leave: 16 weeks of paid maternity leave
4 weeks of paid leave for the second parent
Gradual return to work program
Community & Support: 2 paid volunteering days annually
Employee Resource Groups dedicated to promoting diversity and inclusion
Professional Development: $1,000 annual budget for personal professional development

Fulltime

Facilities coordinator

Are you a dynamic and driven individual with a passion for people? Do you thrive...

Location

Canada , Ajax, Ontario

Salary:

22.00 - 24.00 CAD / Hour

Randstad

Expiration Date

February 17, 2026

Requirements

Must have access to a vehicle (on-site client visits required)
Proven experience working in warehouse, logistics, or 3PL environment, with direct involvement in workforce supervision or coordination
Must be comfortable in working in a warehouse environment
Experience managing temporary associates directly/indirectly in a warehouse setting
Ability to work independently over the weekends
Understanding of HR practices, including attendance management, health & safety regulations, and basic employee relations
Excellent time management and ability to handle multiple priorities
Strong communication and relationship-building skills
Experience working in client-facing roles is an asset
Education in Supply Chain or Human Resources Management or a related field preferred

Job Responsibility

Manage end-to-end recruitment and onboarding for new hires
Coach and manage the performance/attendance for warehouse talents working on client site
Act as the on-site point of contact for both the client and Randstad associates
Conduct first-day orientations and provide continuous support to associates
Maintain strong client relationships through regular communication and updates
Oversee employee management activities, including attendance, shift management, and health & safety reporting
Handle disciplinary conversations and ensure effective issue resolution
Support payroll processes and ensure timely updates
Collaborate with Randstad’s internal teams for seamless operations
Ensure compliance with all workplace and safety policies

What we offer

Opportunity to gain hands-on HR experience across multiple domains
Exclusive access to Randstad’s training and development programs
A supportive, team-oriented culture that values growth and collaboration
Opportunities for career progression into full-time and long-term roles as a site manager with randstad
Be part of a workplace where we celebrate achievements and nurture talent

Fulltime

Workplace Experience Coordinator

As a Workplace Experience Coordinator, you'll be responsible for delivering a wo...

Location

Canada , Toronto

Salary:

Not provided

Randstad

Expiration Date

February 02, 2026

Requirements

High School Diploma or GED with up to 2 years of job-related experience
Ability to follow basic work routines and standards in the application of work
Communication skills to exchange straightforward information
Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
Strong organizational skills with an inquisitive mindset

Job Responsibility

First point of contact for all those entering the facility. Greet them with a friendly and welcoming demeanor. Issue visitor and parking passes and follow security protocols
Make a memorable first impression by answering the telephone in a professional manner. Create presentations and speak to various-sized groups
Arrange and confirm recreational, dining, and business activities on behalf of the requestor
Manage janitorial or maintenance work orders as needed. Coordinate and execute workplace services including mail, office supply services, and onboarding
Acknowledge inquiries or complaints from employees, guests, and co-workers. Provide solutions in a professional customer service-driven manner
Organize and manage on-site events. This includes securing event space, set up and tear down of the room, and delivery of supplies
Follow property-specific security and emergency procedures. Notify appropriate parties to ensure the safety of all individuals in the building
Coordinate with vendors who supply services or goods to the workplace
Explain detailed and/or complicated information within the team. Follow specific directions as given by the manager
Impact through clearly defined duties, and methods and tasks are described in detail. Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion

What we offer

Onsite role
Opportunity to gain valuable experience in the organization
Coverage role
Global opportunities for professional growth and development

!

Workplace and Facilities Coordinator

14forty

Location:
United Kingdom , London

Category:
Office Administration

Contract Type:
Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
January 25, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Workplace and Facilities Coordinator

Workplace Experience Coordinator

Workplace Coordinator

Workplace Coordinator

Workplace Solutions Coordinator

Operations and Workplace Coordinator

Workplace Experience Coordinator

Facilities coordinator

Workplace Experience Coordinator

Workplace and Facilities Coordinator

14forty

Location:United Kingdom , London

Category:Office Administration

Contract Type:Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:January 25, 2026

Looking for more opportunities? Search for other job offers that match your skills and interests.

Similar Jobs for Workplace and Facilities Coordinator

Workplace Experience Coordinator

Workplace Coordinator

Workplace Coordinator

Workplace Solutions Coordinator

Operations and Workplace Coordinator

Workplace Experience Coordinator

Facilities coordinator

Workplace Experience Coordinator

Location:
United Kingdom , London

Category:
Office Administration

Contract Type:
Employment contract

Job Posted:
January 25, 2026