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Workplace & Absence Coordinator

United Kingdom, Rosyth 25000.00 - 29000.00 GBP / Year · Job Posted March 12, 2026
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Job Description

Our manufacturing client is on the lookout for a dynamic, people‑focused HR Workforce Coordinator to join their thriving, fast‑paced team! If you thrive in a role where every day brings new challenges and you love being at the heart of how a business runs, this is the perfect opportunity for you. In this role, you'll play a key part in keeping operations running smoothly - monitoring workforce activity, analysing trends, and helping to ensure the right people are in the right place at the right time. You'll work closely with both the Production and HR teams, becoming the go‑to person for accurate absence management, timely workforce reporting, and proactive support with staff planning.

Job Responsibility

  • Maintain accurate absence, time & attendance, holiday and leaver data within internal systems
  • Produce daily, weekly and monthly reports by department, highlighting key insights and trends
  • Ensure the time & attendance system is correctly completed and closed off for month‑end payroll
  • Work collaboratively with Manufacturing managers on labour gap analysis and workforce planning to support productivity targets
  • Provide administrative support for interviews, investigations and disciplinary/probation meetings, including note‑taking, report preparation and drafting outcome letters
  • Coordinate occupational health referrals and employee health surveillance appointments
  • Prepare absence certification checks ahead of shift start and ensure all checks are completed prior to payroll cut‑off
  • Monitor payroll deadlines, escalating risks of non‑payment where necessary
  • Identify potential AWOL cases and notify the relevant managers for action
  • Participate in daily operational meetings to ensure workforce trackers and absence information remain up to date
  • Arrange and contribute to weekly absence and workforce review meetings

Requirements

  • Previous experience in a busy admin or HR Support role, ideally involving reporting & absence management
  • Strong Microsoft Office skills, particularly Excel (pivot tables, VLOOKUP, graphs, mail merge)
  • Confidence analysing data and clearly presenting insights
  • Excellent attention to detail and accuracy with systems and figures
  • Ability to manage competing pressures and tight deadlines
  • A proactive and supportive approach, with a willingness to improve processes
  • Strong communication skills and confidence liaising with stakeholders at all levels

What we offer

  • Ongoing training and development opportunities
  • Company pension scheme (T&Cs apply)
  • Private health insurance (T&Cs apply)
  • Staff benefits including Wage Stream, Cycle to Work, and gym discounts
  • A supportive team environment within a stable and growing business
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