Workflow and Task Management Analyst Job at Tecolote Research (Arlington)

Job Description

The Workflow and Task Management position supports the Executive Action Group by facilitating the oversight and direction of staff actions, ensuring staff compliance with Business Rules, and ensuring the Executive Action Group is prepared to successfully execute the duties of the day. This role establishes and maintains effective working relationships with the organization’s internal and external stakeholders, thrives in a work environment with high expectations, and executes diverse work assignments while maintaining strict attention to detail.

Job Responsibility

Perform administrative tasks including maintaining records, schedules, and correspondence
Manage staff actions for the Executive Action Group using the Enterprise Task Management System (ETMS2) software application
Preview staff packages and documentation to ensure compliance with standards set forth in HQ Operating Instruction 33-3, the Tongue and Quill, and other related staff guides
Perform iterative editorial coordination with staff officers to ensure work products are compliant with required quality and format standards prior to the Executive Action Group Director’s review
Communicate Executive Action Group Director’s direction to staff officers in coordination with government leadership, as required
Monitor progress on staff action items, track progress against suspense deadlines, prepare periodic reports on action status and keep Executive Action Group’s Director aware of late, pending, new actions
Coordinate and de-conflict scheduling of events for the Executive Action Group Director’s calendar and ensure scheduled events reflect the priorities of the Executive Action Group’s Director and senior leader stakeholders
Manage records generated during the execution of the Executive Action Group’s projects and programs in accordance with statutes and regulations, as well as military directives and instructions
Make recommendations and prepare briefings, point papers, and other materials based on Executive Action Group Director’s direction

Requirements

Active Top-Secret clearance with SCI eligibility to be considered for the position required
Working familiarity with typical HQ staff packages and documentation to include Electronic Staff Summary Sheets (eSSS), “buckslips”, memoranda, and official letter correspondence
Working familiarity with standard HQ task and correspondence coordination tools to include Task Management Tool (TMT), Enterprise Task Management System (ETMS-2), and Correspondence and Task Management System (CATMS)
Proficiency with using Microsoft Office and other standard computer applications
Experience working successfully with senior executives at multiple organizational levels
Experience fostering stable and productive working relationships that communicate expectations and promote cooperation
Experience communicating effectively and concisely using a variety of styles and techniques appropriate to the audience
Ability to work collaboratively with personnel at all levels of the organization
Exemplary writing and editing skills with strict attention to detail
Ability to adapt to rapidly adjust to changing work environments while maintaining high levels of performance and support
Bachelor’s degree required, preferably in math, engineering, or the sciences
15-20 years of relevant work experience serving in a headquarters (HQ) staff element

Nice to have

Familiarity with Defense Space and National Security Space in the areas of policy, strategy, requirements, capabilities, architectures, programs, acquisition, and operations
Familiarity with civil, commercial and international space capabilities
Experience with AFSPC, SMC, NRO, NASA, NOAA

What we offer

Company Paid Major Medical Insurance for employees and family members
Dental Insurance for employees and family members
Vision Insurance for employees (employee-paid for family members)
Group Life Insurance
Accidental Death and Dismemberment Insurance
Travel Accident Insurance
Long-Term Disability
Voluntary Short-Term Disability
Supplemental Life Insurance
Flexible Spending Account (pre-tax deferrals for health care expenses)
Money Purchase Pension Plan - 100% Company funded defined contribution retirement plan
Employee Stock Ownership Plan - 100% Company funded discretionary contribution
Annual Leave
Bereavement Leave
Holidays
Jury Duty/Witness Leave
Military Leave
Sick Leave

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Workflow and Task Management Analyst

Job Description

Job Responsibility

Requirements

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