Workers Compensation Administrative Assistant Job at Robert Half (Long Beach)

Workers Compensation Legal Assistant

We are looking for an experienced Workers Compensation Legal Assistant to suppor...

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in a legal support role within a law firm or similar legal environment
Background in workers’ compensation matters is strongly preferred
Familiarity with civil litigation processes and legal case management procedures
Experience preparing pleadings and coordinating electronic court filings
Strong ability to manage calendars, docket deadlines, and scheduling logistics with close attention to detail
Clear written and verbal communication skills for interacting with attorneys, clients, and outside parties
Associate’s or bachelor’s degree preferred

Job Responsibility

Oversee attorney schedules by tracking key dates, monitoring deadlines, and helping ensure timely case progression
Arrange litigation-related events such as depositions, hearings, trials, and medical evaluations while coordinating with all relevant parties
Build, update, and maintain well-organized client matter files so documents and case information remain complete and accessible
Prepare clear and accurate written communications for external contacts, including counsel, insurance representatives, witnesses, and service providers
Draft legal documents and supporting materials for court submission, including pleadings and electronic filings
Handle incoming and outgoing correspondence and mail, ensuring timely distribution and proper case documentation
Provide day-to-day administrative and legal support to assigned attorneys across a range of case activities
Participate in onsite training during the onboarding period and report to the office once each week thereafter

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

New

Workers' Compensation Paralegal / Legal Assistant

A well-established law firm in Coral Gables is seeking an experienced Paralegal ...

Location

United States , Coral Gables

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior Florida Workers' Compensation experience required
Experience with TrialWorks and/or ImageRight is preferred
Strong knowledge of Florida court procedures, e-filing, and litigation deadlines
Excellent organizational skills with the ability to manage multiple priorities
Strong written and verbal communication skills
Detail-oriented with the ability to work independently in a fast-paced environment

Job Responsibility

Organize and maintain electronic case files in ImageRight
Prepare and file Notices of Appearance
Draft and manage discovery, including Requests to Produce and discovery responses
Communicate with employers, insurance adjusters, and opposing counsel regarding discovery matters
Prepare, issue, and follow up on subpoenas for records and trial
Calendar and monitor discovery deadlines and follow-up tasks
Review, organize, and produce records for opposing counsel
Process and track invoices
Draft settlement documents and settlement-related correspondence
Prepare motions, including Motions to Dismiss, Motions to Compel, and other pleadings for attorney review

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

New

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support HR-rela...

Location

United States , Houston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in administrative support, HR operations, employee services, or a related office environment
Strong customer service and communication skills with the ability to handle inquiries professionally and clearly
Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint
Ability to manage documentation, maintain accurate records, and work carefully within databases or online systems
Familiarity with HR processes such as payroll, benefits, onboarding, leave administration, or employee record management
Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines in a fast-paced setting
Ability to work collaboratively across departments and support issue resolution through effective follow-up and coordination

Job Responsibility

Manage incoming employee questions related to HR policies, procedures, and workplace practices, ensuring each request is addressed promptly and accurately
Record, track, and close employee interactions in electronic systems while maintaining complete and organized documentation
Support the resolution of escalated concerns by coordinating with internal HR teams and other departments to provide effective follow-up
Contribute to onboarding and team development by assisting with the training of new staff members and sharing process knowledge
Collaborate with shared services groups such as payroll, benefits, recruiting, IT, and security to ensure employee support activities are completed thoroughly
Maintain filing systems, prepare reports, update templates, conduct research, and organize department materials as needed
Process employee pay-related updates, including merit increases, promotions, and compensation adjustments, and verify that all required information is entered correctly
Respond to routine payroll, timekeeping, and benefits questions, serving as a point of contact between employees, managers, and service teams to resolve issues
Coordinate documentation and follow-up for leaves of absence, disability claims, workers’ compensation matters, accommodations, and new employee paperwork, ensuring all required parties remain informed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Administrative Assistant

We are looking for an Administrative Assistant to support the Service Department...

Location

United States , Deerfield Beach

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience providing administrative support in an office environment, preferably within construction, contracting, or service operations
Strong data entry and document management skills with the ability to keep records accurate and up to date
Ability to coordinate multiple service requests, schedules, and priorities in a fast-moving setting
Comfortable communicating by phone and email with customers, subcontractors, and internal teams in a clear and courteous manner
Familiarity with invoicing, payment processing, accounts receivable support, or general billing administration
Proficiency with common office software and the ability to learn or work within job tracking and project management systems
Strong organizational skills, attention to detail, and follow-through when handling paperwork and deadlines
Background in receptionist duties, inbound call handling, or general administrative office support is preferred

Job Responsibility

Coordinate service requests, warranty activity, and small-scale work orders to help the department meet deadlines and maintain smooth operations
Maintain current service records in company systems, including updating job details, tracking progress, and organizing supporting documentation
Communicate with subcontractors, technicians, customers, managers, and internal team members to arrange service work and provide ongoing status updates
Manage daily scheduling for field carpenters in partnership with the Service Manager and distribute schedule changes through email as needed
Create and maintain job files
Collect, organize, and attach paperwork needed to support customer invoicing and internal recordkeeping
Monitor subcontractor compliance documentation, including workers’ compensation and liability insurance requirements, before work proceeds
Build spreadsheets and periodic reports to monitor open service items, project costs, and other department metrics for management review

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Administrative Assistant

Location

United States , Sacramento

Salary:

19.00 - 22.80 USD / Hour

Atria Senior Living

Expiration Date

Until further notice

Requirements

High school diploma or general education degree (GED)
or one (1) to three (3) months related experience and/or training
or equivalent combination of education and experience
Proficient computer skills with experience using Microsoft Office and ability to navigate the internet
Must successfully complete all Atria specified training programs
State required training guidelines
Able to read and comprehend simple instructions, short correspondence, and memos
Ability to write simple correspondence
Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
Able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals

Job Responsibility

Performs the administrative and business office services tasks as assigned by the Community Business Director
Assists the Community Business Director with accounts receivable function to include maintaining resident data in systems and files. This may include input of ancillary charges and monthly billing statement generation, review of aging reports and supporting collection efforts
Assists the Community Business Director with accounts payable to include coding of invoices, data entry into systems
making copies and filing of vendor files
Assists the Community Business Director with payroll functions by running daily punch reports, correcting missed punch corrections and supporting pay period end functions and filing
train staff to proper time clock procedures
Assists the Community Business Director with human resource functions such as new hire orientation, enrollment and plan changes
maintaining of personnel files (with controlled access to files under the direction and supervision of the Community Business Director or Executive Director) and tracking of FMLA, Worker's Compensation, and other programs as assigned
Assists the Community Business Director with month end close procedures in collection of month end accruals from department heads
assists with account research as necessary

What we offer

Competitive Pay
Paid Holidays & PTO
Comprehensive Health Plans
Career Advancement Opportunities
Tuition Reimbursement
Employee Loyalty Rewards Program
Retirement Savings Plan with Employer Match
Rewards & Recognition
Health & Safety

Fulltime

Administrative Assistant

Location

United States , Portsmouth

Salary:

19.00 - 22.80 USD / Hour

Atria Senior Living

Expiration Date

Until further notice

Requirements

High school diploma or general education degree (GED)
or one (1) to three (3) months related experience and/or training
or equivalent combination of education and experience.
Proficient computer skills with experience using Microsoft Office and ability to navigate the internet.
Must successfully complete all Atria specified training programs.
State required training guidelines.
Able to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence.
Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Job Responsibility

Performs the administrative and business office services tasks as assigned by the Community Business Director.
Assists the Community Business Director with accounts receivable function to include maintaining resident data in systems and files.
This may include input of ancillary charges and monthly billing statement generation, review of aging reports and supporting collection efforts.
Assists the Community Business Director with accounts payable to include coding of invoices, data entry into systems
making copies and filing of vendor files.
Assists the Community Business Director with payroll functions by running daily punch reports, correcting missed punch corrections and supporting pay period end functions and filing
train staff to proper time clock procedures.
Assists the Community Business Director with human resource functions such as new hire orientation, enrollment and plan changes
maintaining of personnel files (with controlled access to files under the direction and supervision of the Community Business Director or Executive Director) and tracking of FMLA, Worker's Compensation, and other programs as assigned.
Assists the Community Business Director with month end close procedures in collection of month end accruals from department heads

What we offer

Competitive Pay
Paid Holidays & PTO
Comprehensive Health Plans
Career Advancement Opportunities
Tuition Reimbursement
Employee Loyalty Rewards Program
Retirement Savings Plan with Employer Match
Rewards & Recognition
Health & Safety

Parttime

Workers Compensation Claim Adjuster - Trainee

We are looking for a Workers Compensation Claim Adjuster - Trainee to join a tea...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree required
Previous exposure to workers compensation claims is preferred
Demonstrated ability to deliver responsive, service-focused support to customers and business partners
Strong analytical thinking and organizational skills, with the ability to manage multiple tasks accurately
Comfortable using computers and navigating digital systems in a fast-paced office environment
Typing proficiency in the 45-60 words-per-minute range
Effective written and verbal communication skills, along with the ability to collaborate in a team setting
Adaptable, dependable, and capable of exercising sound judgment in day-to-day work situations

Job Responsibility

Conduct fact-finding reviews on new workers compensation claims to assess coverage, clarify loss details, and support compensability decisions
Confirm the accuracy and completeness of claim intake information, then update files to ensure records remain organized and current
Communicate with insureds, claimants, and other stakeholders to address questions, explain next steps, and provide attentive service throughout the claim process
Prepare and issue required jurisdictional notices, arrange benefit-related activities, and maintain documentation needed for claim administration
Coordinate medical appointments and gather treatment updates from providers to support timely handling of active files
Evaluate medical documentation and related claim materials to help determine claim validity and appropriate benefit consideration
Partner with investigative resources when red flags arise and assist with escalated claim review as needed
Work with legal representatives and internal partners to support case strategy, resolution planning, and ongoing file progress
Assist the broader claims team with administrative tasks such as filing, tracking deadlines, and completing assigned support activities

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Bilingual Receptionist Administrative Assistant

ServiceMaster is seeking a professional, organized, and customer-focused Bilingu...

Location

United States , Clackamas

Salary:

24.00 USD / Hour

ServiceMaster by Prince

Expiration Date

Until further notice

Requirements

High School Diploma or equivalent
Minimum of 2 years of experience as a Receptionist or Administrative Assistant
Bilingual in Spanish
Excellent communication and interpersonal skills
Strong organizational and multitasking abilities
Proficiency in Microsoft Office Suite, including Excel
Ability to handle confidential information with discretion and professionalism
Professional appearance and positive demeanor
Strong problem-solving skills and proactive attitude
Ability to remain calm and composed in stressful situations

Job Responsibility

Greet employees, applicants, clients, and visitors in a warm and professional manner
Maintain a clean and welcoming lobby area
Keep kitchen and common areas clean, organized, and restocked
Receive and sign for deliveries and packages
Answer and direct incoming phone calls
Screen employee calls and forward messages to appropriate staff
Screen sales calls directed to management
Maintain and distribute the daily phone log before 9:30 AM
Print job applications and hiring packets
Maintain applicant tracking logs and Excel spreadsheets

What we offer

401(k)
Dental insurance
Health insurance
Paid time off
Parental leave
Vision insurance

Fulltime

Select Country

Workers Compensation Administrative Assistant

Job Description

Job Responsibility

Requirements

What we offer

Looking for more opportunities?