Work Order Coordinator Job at Robert Half (Youngstown)

Work Order Coordinator

We are looking for a Work Order Coordinator to support service operations for a ...

Location

United States , Youngstown

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in customer service, call center support, dispatching, work order coordination, or a similar administrative service role
Ability to manage multiple priorities in a fast-moving environment while maintaining accuracy and professionalism
Strong verbal and written communication skills, including the ability to document information clearly and correctly
Solid organizational and problem-solving abilities with a proactive approach to daily responsibilities
Comfortable handling inbound and outbound calls while providing responsive support to customers and internal teams
Proficiency with Microsoft Office applications, including Outlook, Excel, Word, and collaboration tools such as Teams
Demonstrated willingness to learn quickly and build long-term success within a service-focused organization

Job Responsibility

Coordinate daily assignments for service technicians, custodial teams, grounds staff, and skilled trades personnel to support maintenance and repair needs across facilities and equipment
Oversee work orders throughout the full service cycle, from initial intake and scheduling to status tracking, updates, and closeout
Communicate with customers by phone and email to gather service details, confirm priorities, provide updates, and promote a positive service experience
Partner with field personnel to align schedules, relay job information, and help resolve issues that could affect timely completion of service requests
Monitor active service activity to ensure response times, work progress, and customer expectations are managed effectively
Enter service requests and related notes into multiple systems with careful attention to detail, clear language, and accurate records
Support inbound and outbound communication related to service calls, order entry, appointment coordination, and follow-up activities
Use Microsoft Teams, Outlook, Excel, and Word as part of daily coordination, communication, and reporting responsibilities

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Fulltime

Work Order Coordinator

We are looking for an organized and motivated Work Order Coordinator to join our...

Location

United States , Youngstown, OH

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in dispatching, work order management, or similar roles
Proficiency in Microsoft Office programs, including Word, Excel, and Outlook
Strong organizational and multitasking skills with attention to detail
Ability to thrive in a fast-paced environment and manage competing priorities
Excellent communication and customer service skills
Familiarity with computer-aided dispatch systems is a plus
Capability to learn and adapt quickly to new software and processes
High level of performance and a proactive attitude toward problem-solving

Job Responsibility

Oversee and manage work orders to ensure timely scheduling and completion of tasks
Coordinate and schedule skilled trades, custodial, and grounds workers for maintenance and repair activities
Document service calls and update records using multiple software systems
Utilize Microsoft Office tools, including Outlook, Excel, and Word, to maintain accurate records and efficient workflows
Collaborate with team members to address customer needs and resolve service issues promptly
Monitor progress and communicate updates to ensure alignment with project timelines
Maintain a high level of performance in a fast-paced work environment
Adapt quickly to changing priorities and demonstrate a proactive, go-getter attitude
Support the Service Division with administrative tasks and organizational duties

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Work Order Coordinator

We are looking for a proactive and detail-oriented Work Order Coordinator to joi...

Location

United States , Austintown, Ohio

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience with dispatching and job scheduling in a service-oriented environment
Proficiency in Microsoft Office programs, including Word, Excel, and Outlook
Familiarity with managing work orders and Computer Aided Dispatch systems
Strong organizational skills with the ability to multitask and prioritize effectively
Excellent written and verbal communication skills for customer interaction and documentation
Ability to thrive in a fast-paced environment while maintaining attention to detail
Demonstrated ability to learn quickly and adopt a proactive, go-getter attitude
Knowledge of customer account management and service coordination

Job Responsibility

Coordinate and schedule service activities for skilled trades, custodial staff, and grounds maintenance workers to ensure efficient operations
Manage and track work orders using multiple software systems to maintain accurate records and timely updates
Utilize Microsoft Office tools, including Outlook, Excel, and Word, to document and communicate service-related tasks
Handle incoming service calls and type detailed documentation for each request in the appropriate systems
Collaborate with team members in a fast-paced environment to meet deadlines and maintain high-quality service
Prioritize tasks effectively to manage competing demands and ensure optimal workflow
Provide exceptional customer service by addressing inquiries and resolving issues promptly
Support the service division by identifying areas for improvement and implementing solutions
Adapt quickly to new processes and technologies to maintain high performance standards

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Work Order Coordinator

We are looking for an organized and motivated Work Order Coordinator to join our...

Location

United States , Austintown, Ohio

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in dispatching, work order management, or similar roles
Proficiency in Microsoft Office programs, including Word, Excel, and Outlook
Strong organizational and multitasking skills with attention to detail
Ability to thrive in a fast-paced environment and manage competing priorities
Excellent communication and customer service skills
Familiarity with computer-aided dispatch systems is a plus
Capability to learn and adapt quickly to new software and processes
High level of performance and a proactive attitude toward problem-solving

Job Responsibility

Oversee and manage work orders to ensure timely scheduling and completion of tasks
Coordinate and schedule skilled trades, custodial, and grounds workers for maintenance and repair activities
Document service calls and update records using multiple software systems
Utilize Microsoft Office tools, including Outlook, Excel, and Word, to maintain accurate records and efficient workflows
Collaborate with team members to address customer needs and resolve service issues promptly
Monitor progress and communicate updates to ensure alignment with project timelines
Maintain a high level of performance in a fast-paced work environment
Adapt quickly to changing priorities and demonstrate a proactive, go-getter attitude
Support the Service Division with administrative tasks and organizational duties

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Work Order Coordinator / Customer Service

Service Stream’s Utilities division are currently seeking a Work Order Coordinat...

Location

Australia , Mornington, TAS & Melbourne VIC

Salary:

Not provided

Service Stream

Expiration Date

Until further notice

Requirements

Minimum 12 months in a customer service, administrative or technical support role is essential
Competencies in MS Office suite: Word, Excel, Outlook is essential
Basic technical knowledge of electrical metering work is an advantage
Excellent organisational and administration skills
High level attention to detail

Job Responsibility

Coordinate and drive field staff productivity to ensure all work orders are handled end-to-end and within regulatory time frames
Facilitate and manage all aspects of workforce scheduling, triage, planning and allocation using Excel and other relevant systems
Available on a rotating shift (7:30am–4:30pm) to manage inbound customer calls using client systems
Conduct outbound scripted calls with customers to obtain explicit informed consent, and coordinate calls with building managers to arrange technician access
Identify and consolidate data from the client in order to plan and allocate work orders
Maintain field resource leave requests to ensure adequate resourcing
Working efficiently with Service Stream and client systems and databases
Ensure all work performed is in accordance with contractual quality and safety requirements to company standards and to the satisfaction of the customer
Undertake and complete any other duties as requested by the Scheduling & Planning Lead / Manager
Strong focus on problem solving, compliance and servicing the client’s expectations

Fulltime

Order Coordinator Assistant

Based in our Munich headquarters, the Order Coordination Team supports the organ...

Location

Germany , Munich

Salary:

Not provided

Brainlab

Expiration Date

Until further notice

Requirements

Completed commercial education
Minimum of 1 year experience in a service-orientated and international environment, such as sales support or customer service
Strong interpersonal skills with the ability to work independently with a deep sense of commitment
A motivated team player with a good sense of humor and proactive mindset
Ability to manage multiple tasks simultaneously in a fast-paced environment under tight deadlines
Excellent verbal and written communications skills
Well-organized with solid computer skills and knowledge in integrated ERP solutions, e.g. SAP, Salesforce.com
Business fluency in German and English

Job Responsibility

Creating and monitoring customer orders within SAP and Salesforce
Checking product availability and capacity planning according to customer requirements within SAP
Maintaining accurate, up-to-date order documentation and efficiency during the post-sales and production process
Processing deliveries for shipment, ensuring timely delivery of products to customer sites
Obtaining approvals and following up on back orders with relevant stakeholders
Creating invoices, credit notes/memos as well as managing return orders
Monitoring of open orders in OOPA
Booking of acceptance, revenue and warranty dates in SAP
Close collaboration with various departments such as sales operations at HQ and subsidiaries, production, warehouse and export to coordinate orders efficiently
Participation and contribution to continuous improvement project

What we offer

30 vacation days, plus December 24th and December 31st
Flexible working hours as well as hybrid work model within Germany
Bike leasing via cooperation partner "BikeLeasing"
Parking garage and safe underground bike storage
Award-winning subsidized company restaurant and in-house cafes
Variety-rich fitness program in our ultra-modern 360m2 company gym
Regular after work, team, and company events
Comprehensive training and continuing education opportunities

Ar/collections & order coordinator

Robert Half is the world’s first and largest specialized talent solutions firm t...

Location

United States , Trenton

Salary:

65000.00 - 70000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in accounts receivable, collections, and order coordination
Proficiency in Microsoft Word and Excel for documentation and reporting purposes
Familiarity with Sage 300 or similar accounting software
Strong understanding of fundamental accounting principles
Excellent customer service skills with the ability to handle challenging situations professionally
Demonstrated ability to work collaboratively within a team setting
Strong organizational skills and the ability to prioritize tasks effectively
Self-motivated with the ability to work independently and make sound decisions within assigned responsibilities

Job Responsibility

Prepare and organize sales orders for customer approval and signatures
Coordinate with sales representatives to verify order accuracy and ensure timely processing
Communicate regularly with the Purchasing Manager and Dispatcher to align material needs and delivery schedules
Provide daily updates to customers regarding order status and delivery timelines
Address customer inquiries promptly and offer effective solutions to resolve issues
Assist in completing credit applications and review sales orders for compliance
Maintain accurate customer records and oversee the invoicing process
Collaborate with team members to support departmental goals and foster a positive working environment
Adapt to changes in workflows and procedures to optimize efficiency
Take initiative to manage responsibilities independently while adhering to company policies

What we offer

health, dental, and vision insurance
401k
PTO
medical, vision, dental, and life and disability insurance
company 401(k) plan

Purchase Order Coordinator

The primary role of Supply Chain function is to be responsible for all operation...

Location

Malaysia , Johor Bahru

Salary:

Not provided

ResMed

Expiration Date

Until further notice

Requirements

Diploma or Degree in Supply Chain, Business, or a related field
Minimum 3 years of experience in purchase order execution, preferably in a manufacturing or distribution environment
Strong working knowledge of systems (Oracle, o9, iSupplier) and proficiency in MS Office
Excellent organizational, prioritization, and problem-solving skills
Strong communication and interpersonal skills, with a proven ability to collaborate effectively with internal and external stakeholders
High degree of accountability and a track record of delivering results

Job Responsibility

Purchase Order Management: Accurately create, release, and maintain purchase orders in the systems (e.g. Oracle, o9, iSupplier), ensuring alignment with planning signals and supplier confirmations
Ensure Purchase Order Acknowledgements are received from suppliers in a timely manner, reflected in the systems, and undertake required follow-ups or escalations to achieve this
Expedite components in frozen periods as required to protect production schedules and ensure supply continuity
Identify opportunities and drive initiatives to improve orchestration and execution of purchase order creation and changes, supporting our ambition for a best-in-class supply chain
Supplier Collaboration: Build and maintain strong, trust-based relationships with suppliers to ensure timely acknowledgements, resolve issues, and expedite orders when necessary
Stakeholder Engagement: Work closely with Supply Planners, Production Schedulers, Procurement, Logistics, and other internal teams to ensure purchase order activities support overall supply chain objectives
Continuous Improvement: Identify and implement process improvements to enhance the efficiency and reliability of purchase order management
Data Integrity: Ensure all purchase order data is accurate, complete, and audit-ready, supporting business reporting and compliance requirements
Issue Resolution: Proactively address and resolve any issues related to purchase orders, escalating as needed to minimize disruption to supply and production schedules

Fulltime

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Work Order Coordinator

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