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Wikimania Scholarships and Volunteer Coordinator

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Wikimedia Foundation

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Job Description:

The Contractor will be responsible for supporting the Wikimania 2026 Core Organizing Team with the facilitation and coordination of scholarships awarded to individuals for attending Wikimania 2026 in Paris. This includes communication with scholars, coordination of volunteer roles, attendance at key meetings and the event itself, and post-event reporting.

Job Responsibility:

  • Supporting the Wikimania 2026 Core Organizing Team with the facilitation and coordination of scholarships awarded to individuals for attending Wikimania 2026 in Paris
  • Supporting communication with successful scholars on the requirements needed for travel, visas, and accommodation
  • Communication and coordination with scholars on volunteer role opportunities at Wikimania
  • Attending Scholarship coordinating weekly call on every Monday, 5 pm to 6 pm CEST, and Core Organizing Team weekly call on every Monday, 6 pm to 7 pm CEST
  • Building the FAQ for guidance of answering potential inquiries
  • Answering any ad hoc questions with guidance from the Senior Manager and the Core Organizing Team
  • Collaborating in the making of and sending out a ‘Wikimania Guide for Attendees’ to give essential and helpful information about when they arrive, France customs and culture and their time at the event
  • Attendance at Wikimania 2026 to support scholars while they are at the event with queries and questions
  • Post-event evaluation, reporting, and review of the scholarship process
  • Attend Core Organising Team or subcommittee meetings, sometimes on weekends and evenings
  • Support the Scholarship subcommittee with any necessary admin work and coordinate the committee’s work, and facilitate some of the work, including internal and external communications
  • Contribute to post-event surveys and debriefs
  • Working with the event team to help develop the content for and facilitate training and information sessions
  • Attend pre-event training for all event support that will be on-site at the event
  • Help manage documents via Google Docs and spreadsheets
  • Work with volunteers on keeping information up to date on the Wikimania pages and communication channels regarding Scholarships
  • Help to liaise arrival and departure of volunteers with designated local agents
  • Help coordinate scholars' volunteering activities during the event, including helping to organize the volunteer rotas during Wikimania and being there at the event to help with any last-minute changes or troubleshooting

Requirements:

  • Strong administration and record-keeping skills
  • Use of tools such as email campaign platforms and records systems
  • Good communicator with the ability to deal with people from all walks of life, good customer or audience-facing skills
  • Experience of working with a diverse range of people
  • Can do attitude to problem solving
  • General Conference and Event experience
  • 3-5 years of experience with event coordination and attendee enquiry response
  • Experience working directly with a diverse set of volunteers across different regions
  • Experience in managing the use of tools such as email campaign platforms and records systems
  • Experience with coordinating high-volume communications
  • Fluent in French and English

Nice to have:

  • Global working
  • Understanding of the European regions' events and conference industry
  • Mission Driven: You believe in the power of inclusive communication and movement building to make free knowledge accessible to everyone
  • Openness and Curiosity: We work on new and interesting problems in public and collaborative ways
  • Resilience: Working together for outcomes, willingness to change course when warranted and motivated by high standards
  • Positivity: Sharing a culture of constructive criticism and respect
  • Team-oriented: Natural inclination for team collaboration and for helping colleagues succeed
  • Intentionally inclusive: Strong personal values related to participation, equity, and diversity in global movements

Additional Information:

Job Posted:
December 25, 2025

Work Type:
Remote work
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