Wholesale Operations Coordinator Job at The Dune Group (London)

Logistics Coordinator

The role is within the Wholesale Distribution industry, where the successful can...

Location

United States , Louisville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in a logistics coordinator role within the wholesale distribution industry
Proficient in Microsoft Excel for managing and analyzing data
Experience with NetSuite for managing business processes and financials
Familiarity with handling Purchase Orders, ensuring accuracy and timeliness
Ability to manage all aspects of shipping documentation, including bills of lading, packing lists, and commercial invoices
Extensive knowledge of shipping functions such as scheduling, routing, and tracking shipments
Experience in shipping and receiving procedures, ensuring all goods are accounted for and properly documented
Proficiency in receiving documents, checking for accuracy, and rectifying any discrepancies

Job Responsibility

Handle the coordination and arrangement of various transportation modes, including LTL, FTL, Rail, Bulk Tankers, ISO-Tanks, LCL, and FCL for efficient shipping processes
Effectively process daily orders and ensure their timely fulfillment while maintaining accuracy
Maintain open and consistent communication with both customers and vendors to guarantee smooth order processing and overall customer satisfaction
Prepare essential shipping documents, including Bill of Lading, Packing Lists, and TTB Transfers, ensuring accuracy and completeness
Provide support to the facility when necessary, assisting with document preparation and communication
Issue accurate and timely Purchase Orders and other shipping-related documents to suppliers
Work closely with the operations team members to optimize shipping processes and improve efficiency
Show a willingness to learn and develop new skills related to alcohol logistics, market dynamics, and customer service
Demonstrate proficiency in using ERP systems and other order processing programs, such as Microsoft Excel and NetSuite

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

Off-Price Wholesale Operations Coordinator

We are looking for an established Wholesale Coordinator to join our Off Price Wh...

Location

United Kingdom , London

Salary:

Not provided

The Dune Group

Expiration Date

Until further notice

Requirements

3 Years’ experience within Wholesale Operations or similar area with transferable skills
Highly organised and efficient with excellent administration skills
Proficient in Microsoft Office, in particular Excel – ideally knowledge of basic formulas
Process driven – logical, analytical, numerate, accurate and detail-oriented
A natural problem-solver, who is able to multi-task and work under pressure in a fast-paced environment
Positive ‘can do’ attitude, adaptable, proactive, enthusiastic and prepared to be hands-on
A diplomatic team player, with excellent interpersonal skills who can interact effectively at all levels and build relationships internally and externally and can also work autonomously when required
Excellent presentation and great ambassador for The Dune Group
Sound experience of working in a similar role within the fashion / retail industry

Job Responsibility

Act as the primary operational contact for customers and suppliers, providing prompt, professional support across all queries
Manage end‑to‑end Off Price operations, including supply chain, logistics, FOB/POE/landed shipping methods, and compliance with customer packing and QC requirements
Maintain accurate operational schedules and critical paths, collaborating closely with Sales, Buying and Suppliers to minimise risk and support revenue delivery
Handle PO management, including raising and updating POs, resolving discrepancies, and ensuring alignment with schedules
Coordinate timely and accurate invoicing, legal paperwork, and order book updates, working closely with Finance and suppliers
Support free stock list processes, general administration tasks, and provide cross‑team support during busy periods or staff absences
Build strong working relationships internally and externally, ensuring excellent service while maintaining discretion across customers and suppliers
Participate in regular team meetings and contribute to effective communication across Off Price, Wholesale, Finance, Logistics and Buying

What we offer

Blended working – spreading your time across our office and remote working
Sustainable office in bustling West London (near Westfield)
Friendly and open culture with flat structures allowing plenty of opportunity for development
Company growth and opportunity
Dune is evolving all the time
Open-minded company, welcoming thoughts and ideas to be shared
Working with charitable organisations to help raise funds and give something back. Our current charity partner is Mental Health UK
60% employee discount on Dune products
25 days holiday (plus the bank holidays)
Cycle2work

Fulltime

Wholesale Sales Coordinator

In this role as part of our emerging Wholesale team, you'll be pivotal in suppor...

Location

United States , San Francisco

Salary:

32.00 - 38.00 USD / Hour

Rothy's

Expiration Date

Until further notice

Requirements

1–3 years of experience in wholesale coordination, sales operations, or a related role (fashion or footwear preferred)
Highly organized, detail-oriented, and comfortable managing multiple priorities
Clear, thoughtful communicator with a collaborative mindset
Experience working in SPS commerce, SAP, Shopify, Nuorder (ideal experience but not required)
Proficient in Excel is a must (lookup, pivot tables, sum-ifs)
Proactive, solution-oriented, and commercially aware
Passionate about sustainability, design, and responsible growth

Job Responsibility

Support the wholesale sales team across domestic and international accounts
Serve as a key point of contact for wholesale partners regarding product details, delivery timelines, and purchase order entry
Assist in creating and maintaining seasonal sell-in tools including line sheets, price lists, sample coordination and collating seasonal product presentations
Enter, manage, and track wholesale orders with accuracy and attention to detail
Enter, manage, track retailer approved returns
Manage upload of each collections’ product and UPC (universal product code) information into GXS
Monitor order progress from confirmation through shipment, proactively flagging risks or changes
Partner with production, logistics, and planning teams to support on-time delivery and accurate documentation
Create order confirmations, post market for all international partners
Own vendor portals - to locate vendor guides for shipping and order management requirements

What we offer

Generous paid time off
401k matching
Comprehensive health plans for you and your family
Supplemental mental health benefits
Monthly wellness reimbursement
Employee Discount Program
Additional discretionary bonuses/incentives

Fulltime

Operations Administrator

To provide co-ordination and accurate administrative, analytical, and reporting ...

Location

United Kingdom , London

Salary:

Not provided

Wolverine Worldwide

Expiration Date

Until further notice

Requirements

1–2 years’ experience in fashion or consumer goods wholesale, operations, or administrative support
Ideally experience of global or European operations and logistics
Strong excel and data management skills
High admin and detail-oriented, dependable, and proactive with excellent organisational skills
Confident, professional and approachable communicator with good written and spoken English
Additional languages in French, German or Spanish useful
Experience using ERP, CRM, or B2B platforms preferred
Highly collaborative and comfortable working across commercial and operational teams

Job Responsibility

Accurately input, update, and track all Wholesale orders across ERP and B2B systems
Maintain product, pricing, and customer data to ensure accuracy across sales and operations platforms
Support order confirmations, invoicing, and fulfilment tracking to ensure partners receive timely updates
Support showroom setup, sample management, and event coordination for seasonal sell-ins and trade shows
Liaise with logistics, finance, marketing and customer service teams to ensure accurate order fulfilment and partner communication
Assist in administrative onboarding of new wholesale partners by maintaining setup data and documentation
Ensure timely distribution of marketing, imagery, and product information to partners as required
Produce weekly delivery and account performance reports for Sales and Operations teams
Maintain and update line sheets, stock trackers, and partner dashboards
Support the preparation of management reports, presentations, and seasonal reviews

Fulltime